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Published 22 Nov 2022, 09:32 GMT

Official UK procurement notice

Supply and Delivery of Prepared Sandwiches and Rolls to the NI Education Authority School Meals Kitchens

Official notice

Authority: Education Authority (Education)·Consortium: 2 public authorities

GoodsAward procedure without prior publication of a call for competition
Sectors: Food, beverages, tobacco and related products (15) Delivery: Northern Ireland (UKN)
Awarded value£1,141,0643 contracts · exc. VAT
Awarded 26 Aug 2022no call for competition
Awarded to Early Days Foods3 awards

What is being bought

Published requirement description

The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Supply and Delivery of Prepared Sandwiches and Rolls for EANI CAT-22-007 as further described in Find a Tender Contract Award Notice.

CPV: Prepared sandwiches

The lotProcurement structure

single lot · no lot value published
Lot #1Supply and Delivery of Supply and Delivery of Prepared Sandwiches and Rolls to…Awarded

Supply and Delivery of Supply and Delivery of Prepared Sandwiches and Rolls to individual educational establishments within the Northern Ireland Education Authority Regions.

Delivery: Northern Ireland

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
22 Nov 2022, 09:32 GMT
Last source update
16 Jan 2023, 09:46 GMT
FTS notice number
2023/S 000-001214
Classification (CPV)
Prepared sandwiches
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03872e Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The Framework Agreement was entered into by EANI as per the published Contract Award Notice (Framework Agreement). The Framework Agreement was initially for a term ending 31 December 2022. It was however agreed in December 2022 that the Framework Agreement be extended until 28 February 2023 (Expiry) under Regulation 72(1)(c) of The Public Contacts Regulations 2015.

EANI commenced a new procurement exercise, however, the new procurement exercise has been delayed due to service requirements changing.

EANI anticipates the new contract commencement will be 1 March 2023, with services extended under the current Framework Agreement until then.

The extension of the existing provision until the commencement of the new framework agreement has become necessary and is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:

(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. We were unable to predict the volume of changes required by the Catering Service. We were unable to predict the staffing issues that have impacted on the section. Accordingly, an extension is required in order to allow a procurement exercise to be finalised and to ensure continuity of service until the new framework agreement commences;

(ii) The modification does not alter the overall nature of the contract. Other than the term of the Framework Agreement being extended to allow the new procurement to be concluded, the nature of the Framework Agreement is not being amended; and

(iii) Any increase in price does not exceed 50% of the value of the original contract or framework agreement. The value is not being increased.

Notice history

1 event · 3 releases on Find a Tender
  1. Buyer details updated
    5 Jan 2023, 14:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £1,141,0643 contracts exc. VAT
Bids received 1
Contracts signed 3latest 26 Aug 2022
Awarded toValueDateStatus
Early Days FoodsSME£380,338 †—Awarded
Early Days FoodsSME£380,388 †—Awarded
Early Days FoodsSME£380,338 †—Awarded

Contracts

  • Contract 000278-2023-1 · Early Days FoodsSME

    Signed
    26 Aug 2022
    Value
    £380,338
    Status
    active

  • Contract 001214-2023-CAT-22-007-1 · Early Days FoodsSME

    Signed
    26 Aug 2022
    Value
    £380,388
    Status
    active
    • Change Extend for a further two months (up to 28 February 2023) to allow the tender process for the replacement framework to be put in place., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Framework Agreement was initially for a term ending 31 December 2022. It was however agreed in December 2022 that the Framework Agreement be extended until 28 February 2023. The new procurement exercise has been delayed due to service requirements changing. The extension of the existing provision until the commencement of the new framework agreement has become necessary and is permitted by Regulation 72(1)(c) of PCR 2015. (i) We were unable to predict the volume of changes required by the Catering Service. We were unable to predict the staffing issues that have impacted on the section. Accordingly, an extension is required in order to allow a procurement exercise to be finalised and to ensure continuity of service until the new framework agreement commences. (ii) Other than the term of the Framework Agreement being extended to allow the new procurement to be concluded, the nature of the Framework Agreement is not being amended. (iii) The value is not being increased.

  • Contract 033033-2022-1 · Early Days FoodsSME

    Signed
    26 Aug 2022
    Value
    £380,338
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

EDUCATION AUTHORITY

Contracting authorityEducationBody governed by public lawEducation 3 Charlemont Place, The Mall, Armagh, Northern Ireland, BT61 9AXContact email

Dispute resolution & review bodies

  • The UK currently UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body ARMAGH

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.