Official UK procurement notice
Supply and Delivery of AdBlue/ PS0025
Authority: ABELLIO EAST MIDLANDS LIMITED
What is being bought
Published requirement descriptionEast Midlands Railway (EMR) requires the ongoing supply and delivery of AdBlue (AUS 32) to support the operation of diesel and bi mode rolling stock across all operational operations across Etches Park (Derby) and Cricklewood depots but other locations could be added throughout the lifetime of the contract.
There are 2 x 15,000 litre bulk tanks (these tanks feed into one for extraction of AdBlue) at Etches park and a further 2,500 litre tank at Cricklewood which is used as a back up fuelling location.
EMR may wish to also purchase tanks from you in the future
The Contract will replace an existing arrangement and this contract award is intended for January 2027 to allow sufficient time for mobilisation and transition activities.
The scope of the Contract includes bulk AdBlue supply, stock monitoring arrangements, and associated tank and site support where required.
EMR may wish to purchase tanks from you on a future date , Pricing will be required but not evaluated
The service is business critical. Any failure to maintain adequate AdBlue stock levels may result in fleet withdrawal, operational disruption, and non compliance with emissions requirements.
- The authority expects to re-tender this requirement around 1 Feb 2029, 23:59 GMT.
- How the procedure runs: The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiations/ dialogue phase. During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis. Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2. Stage 2 will consist of a structured negotiation /dialogue phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations/ dialogue, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution. Following the conclusion of negotiations/ dialogue, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders. The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender. Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations/ dialogue.
CPV: Services related to the oil and gas industry
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£596,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Quality: 30%
Published award criteria (2)
- Quality: Price 70%
- Quality: Quality 30%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2029
- First published
- 15 May 2026, 16:56 BST
- Last source update
- 3 Sept 2026, 20:32 BST
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
PS0025- FTS notice number
2026/S 000-083677- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069a6cFind a Tender
- How it runs
The procurement process will be conducted as a two-stage procedure, designed to evaluate bidders' capability, quality of submission and commercial offering before progressing to a negotiations/ dialogue phase.
During Stage 1, Tenderers will be required to submit an initial Tender comprising responses to the quality requirements and a completed pricing schedule. In addition, all Tenderers must satisfy the mandatory requirements of the Pre-Selection Questionnaire (PSQ), which will be assessed on a pass/fail basis.
Initial Tenders will be evaluated in accordance with the scoring criteria detailed in this document. Tenderers that do not fail any mandatory PSQ requirements and achieve an overall evaluation score of 65% or above will be invited to participate in Stage 2.
Stage 2 will consist of a structured negotiation /dialogue phase with shortlisted Tenderers. Initial Tenders will form the basis of negotiations/ dialogue, which may include discussions and refinements relating to technical, commercial and delivery aspects of the proposed solution.
Following the conclusion of negotiations/ dialogue, Tenderers will be invited to submit a final revised tender. Revised Tenders will be evaluated in accordance with the scoring criteria detailed in this document. EMR reserves the right to undertake a further interview and/or clarification stage following receipt of the final revised Tenders.
The Contract will be awarded to the Tenderer submitting the most advantageous Tender, based on the scores achieved following the evaluation of the final revised Tender.
Please note: Where a suitable solution is offered at the initial Tender stage, EMR reserves the right to award the Contract on the basis of the initial Tender without entering into negotiations/ dialogue.
How it was run
Official notice- Submission deadline
- 5 Oct 2026, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 May 2026 → 1 Feb 2027 · 6 dates- Planning notice published164 days ago15 May 2026, 16:56 BST
- Market engagement145 days ago2 Jun 2026, 23:59 BST
The purpose of this PME is to support the development of the future ITT by:
- Understanding supplier capability, capacity, and experience in delivering AdBlue within a safety-critical rail environment
- Assessing supply chain resilience, contingency planning, geographic coverage, and risk mitigation arrangements
- Exploring opportunities for SME participation, either as prime contractors or through subcontracting and collaborative models
- Identifying telemetry, monitoring, and stock management solutions to support visibility, forecasting, and performance reporting
- Understanding sustainability opportunities, including low-carbon logistics, waste reduction, and environmentally responsible packaging
- Gaining insight into commercial and pricing models, including bulk supply, managed service options, indexation, and cost drivers
Suppliers will be invited to review PME documentation and provide responses to a set of market-focused questions. EMR will review all feedback received and use this information to refine the scope, service requirements, commercial structure, and evaluation methodology for the future procurement.
Participation in this PME does not guarantee inclusion in the subsequent procurement process and is not a precondition for bidding.
Feedback from the PME will be analysed and used to inform the final ITT documentation. Once finalised, the opportunity will be formally advertised and competed via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency requirements.
Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses.eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/T… ↗
- Tender notice published53 days ago3 Sept 2026, 20:32 BST
- Submission deadline21 days ago5 Oct 2026, 11:00 BST
- Today26 Oct 2026
- Contract startsin 98 days1 Feb 2027
- Award decision expected byin 99 days1 Feb 2027, 23:59 GMT
Notice history
6 events · 2 releases on Find a Tender · since 15 May 2026- Preliminary market engagement notice published15 May 2026, 16:56 BSTUK2
- Tender notice published3 Sept 2026, 20:32 BSTUK4
- Published value published: £596,0003 Sept 2026, 20:32 BST
- Status changed to active3 Sept 2026, 20:32 BST
- Procurement method changed3 Sept 2026, 20:32 BST
- Deadline published: 5 Oct 2026, 11:00 BST3 Sept 2026, 20:32 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender