Official UK procurement notice
Strategic Systems Development & Support
Authority: Mining Remediation Authority (Central government)
What is being bought
Published requirement descriptionThe Mining Remediation Authority sought a Supplier to provide a third-party digital resource contract to deliver resources for the ongoing development and maintenance of the organisation's bespoke enterprise mining information systems and main data platform (Inferis), as well as supporting the wider digital needs of the organisation and the development and implementation of emerging technologies.
- How the procedure runs: The procurement will follow the Competitive Flexible Procedure (CFP) in accordance with the Procurement Act 2023 and associated Procurement Regulations 2024. CFP was chosen for the opportunity to achieve a more effective, flexible, and value-driven procurement process. The procurement will consist of three stages. Stage 1: Shortlist up to five suppliers that pass Conditions of Participation and score highest on written responses to 4 scored technical quality questions. Stage 2: Shortlist up to 3 suppliers that score highest on 4 scored technical quality questions, social value, sustainability and fraud questions with written response. Pricing does not have a weighting as Price evaluation will use Price per Quality Point. Stage 3: Face to face presentation response to a case study work package scenario. Presentations will be held at our office, 200 Lichfield Lane, Berry Hill, Mansfield, Nottinghamshire, NR18 4RG.
- No preliminary market engagement: Preliminary market engagement was carried out in 2024 advertised in PIN: https://www.contractsfinder.service.gov.uk/Notice/c17ecb9b-8e29-456a-b14b-347d4b55131b
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£19,500,000
- Economic & financial standing
As per the questionnaire available on the Sourcing Portal.
- Technical & professional ability
As per the questionnaire available on the Sourcing Portal.
- Condition of participationshortlisting
The assessment of Requests to Participate will identify up to 5 Suppliers to be invited to participate in Stage 2. The Authority reserve the right to increase or decrease based on a 3% margin of the total score at the end of the stage. Any Supplier score with a margin over 3% (3.01, 3.10 etc) will not be taken through to the following stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical Capability: 80%
- Fraud: 5%
- Social Value: 10%
- Sustainability: 5%
Published award criteria (4)
- Technical Capability: - Managing legacy systems while enabling innovation - Resource availability and continuity - Values and culture alignment - Service delivery - Delivery of requirements - Mobilisation and transition - Building long term partnerships - Strategic advisory services
- Social Value: Tackling Economic Inequality - Creating opportunities for economic growth, particularly through job creation and SME engagement.
- Fraud: Counter fraud strategy, fraud risk assessment, fraud reporting lines, counter fraud champion, fraud detection activity
- Sustainability: Environmental & social impact reduction and additional environmental benefits delivered including working towards net zero greenhouse gas emissions.
- Economic & financial standing
As per the questionnaire available on the Sourcing Portal.
- Technical & professional ability
As per the questionnaire available on the Sourcing Portal.
- Condition of participationshortlisting
The assessment of Requests to Participate will identify up to 5 Suppliers to be invited to participate in Stage 2. The Authority reserve the right to increase or decrease based on a 3% margin of the total score at the end of the stage. Any Supplier score with a margin over 3% (3.01, 3.10 etc) will not be taken through to the following stage.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Apr 2025, 16:30 BST
- Last source update
- 13 May 2026, 14:53 BST
- Award evaluation window
- Submission end – 19 Dec 2025
- Authority reference
CA18/05594- FTS notice number
2025/S 000-020011- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050731Find a Tender- Contract terms summary
Invoices are to be presented monthly in arrears by the Supplier and submitted to the Buyer within 5 working days of month end for review, verification and payment.
In support of the invoicing process, a Chargeable Work Record will be completed on a monthly basis at the end of each calendar month detailing the total time booked against each work package or resource drawdown. In addition Supplier staff will book time in the Buyer time recording system against each activity performed.
The Chargeable Work Record will be submitted to the Buyer's Project Sponsor at the end of the month for review and approval. The Chargeable Work Record will be used as evidence of work completed for submitting invoices to the Buyer.
The rates for the above will be in line with the agreed Schedule of Rates and will be verified against these each month.
- How it runs
The procurement will follow the Competitive Flexible Procedure (CFP) in accordance with the Procurement Act 2023 and associated Procurement Regulations 2024. CFP was chosen for the opportunity to achieve a more effective, flexible, and value-driven procurement process.
The procurement will consist of three stages.
Stage 1: Shortlist up to five suppliers that pass Conditions of Participation and score highest on written responses to 4 scored technical quality questions.
Stage 2: Shortlist up to 3 suppliers that score highest on 4 scored technical quality questions, social value, sustainability and fraud questions with written response. Pricing does not have a weighting as Price evaluation will use Price per Quality Point.
Stage 3: Face to face presentation response to a case study work package scenario. Presentations will be held at our office, 200 Lichfield Lane, Berry Hill, Mansfield, Nottinghamshire, NR18 4RG.
How it was run
Official notice- Requests to participate (first stage)
- 6 Jun 2025, 16:00 BST
- Submission deadline
- 6 Jun 2025, 16:00 BST
- Clarification deadline
- 22 May 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Mining Remediation Authority tenders are now being undertaken by the Authority's eTender portal InBye, details of how to register are detailed below.
Should you wish to participate in any electronic tender exercise you will need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system. Use of the system is free of charge.
Please register using the link below, specific instructions are attached in the Documents section of this notice.
inbye.coal.gov.uk/S2C/SignIn.aspx ↗
Further information will be set out in the Tender Documents. Contract dates and procurement timeline dates stated are indicative and may be subject to change.
All communications must be sent via the portal's messaging system to ensure auditability. If you have issues accessing the portal please contact Lucy Field - [email protected]
Timeline
24 Apr 2025 → 13 May 2026 · 10 dates- Planning notice published24 Apr 2025, 16:30 BST
- Next notice expected6 May 2025, 23:59 BST
- Tender notice published9 May 2025, 11:52 BST
- Clarification questions by22 May 2025, 16:00 BST
- Submission deadline6 Jun 2025, 16:00 BST
- Assessment summaries sent326 days ago2 Dec 2025
- Standstill ends316 days ago11 Dec 2025, 23:59 GMT
- Award decision expected by308 days ago19 Dec 2025, 23:59 GMT
- Contract starts252 days ago14 Feb 2026
- Latest notice published163 days ago13 May 2026, 14:53 BST
Notice history
8 events · 5 releases on Find a Tender · since 24 Apr 2025- Planned procurement notice published24 Apr 2025, 16:30 BSTUK3
- Planned procurement notice published28 Apr 2025, 10:59 BSTUK3
- Tender notice published9 May 2025, 11:52 BSTUK4
- Status changed to active9 May 2025, 11:52 BST
- Contract award notice published2 Dec 2025, 10:36 GMTUK6
- Status changed to complete2 Dec 2025, 10:36 GMT
- Contract signature expected1 Feb 2026, 23:59 GMTscheduled
- Contract details notice published13 May 2026, 14:53 BSTUK7
Published amendments (1)
Amendment of contact email to [email protected]
Routine re-releases (5)
- 2025-04: 2 releases · 24 Apr 2025, 28 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CGI IT UK Limited1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2034Extensions: Two optional extensions are built into the contract, their use will be based on performance reviews during the life of the contract. Optional extension 1: 2 years Optional extension 2: 1 year | £19,682,041 | 28 Nov 2025 | Awarded |
Contracts
Strategic Systems Development & Support · CGI IT UK Limited
- Signed
- 16 Mar 2026
- Value
- £19,682,041
- Period
- 1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2034 with extensions
- Status
- active
- Extensions
- The contract includes extension options for flexibility if changes or performance issues arise. If it continues to deliver value, a 2+1 extension is optimal for maximising return on investment. First optional extension: 2 years Second optional extension: 1 year
10 agreed KPIs: FTE Substitution Agreement · FTE Substitution Replacement · Hiring Manager Satisfaction …
- FTE Substitution Agreement
- FTE Substitution Replacement
- Hiring Manager Satisfaction
- Social Value
- Work Package / FTE Request
- Work Package Response
- FTE Request Provision
- FTE Interviews
- FTE Onboarding
- Work Package Delivery
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonCGI IT UK LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CGI IT UK LIMITEDAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: https://inbye.coal.gov.uk/S2C/SignIn.aspx
- Bidding documents and specifications InBye e-tendering portal registration guide
- Bidding documents and specifications Instructions on how to register on our e-tendering portal.
- Bidding documents and specifications Structure and Architecture
- Bidding documents and specifications Registering on the Central Digital Platform
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender