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Published 28 Apr 2021, 11:45 BST

Official UK procurement notice

NP604922 Strategic Asset Management System

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

Framework agreementServicesRestricted procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Scotland (UKM)Northern Ireland (UKN)
Framework ceiling (notional)£1,200,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 1 Oct 2021awarded 1 Jun 2023
Next notice expected 6 Sept 2021

What is being bought

Published requirement description

The requirement for this new Framework and Main Call-Off Contract is driven by the need to change from the existing Estates Asset Management System (EAMS) and Capital Planning System (CPS) to a proposed new Strategic Asset Management System (SAMS). SAMS will combine the functionality of both EAMS and CPS with additional functionality and future-proofing and would have many more technical capabilities than the existing EAMS and CPS are able to deliver and would ensure it can fulfill the reporting and functionality requirements as set out in the Business Case. Implementing SAMS will ensure that the provision of an asset management system meets the current and future requirements associated with the management of the NHSScotland estate through planning and managing NHS property.

CPV: IT services: consulting, software development, Internet and support

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1As part of developing the procurement strategy at the beginning of this process, the…AwardedPublished value£1,200,000

As part of developing the procurement strategy at the beginning of this process, the decision was taken to adopt a Restricted Process. Approval is sought for the standstill and award of Framework and Main Call-Off Contract to Micad Systems (UK) Ltd.

An ITT for the requirement was published via a Restricted process to 6 suppliers following the scoring and evaluation of 21 suppliers who submitted a bid via the SPD process.

The ITT was released to the market via the Public Contracts Scotland-tender (PCS-t) portal in May 2022 and 2 bids were received. This followed the withdrawal of 4 companies that considered that they did not have the capacity to provide bids. An evaluation process followed, whereby written tender response, presentation and question and answer sessions were all evaluated. One bidder was deemed not to meet our stated mandatory requirements, so were withdrawn from the tender process, leaving a single bidder.

Delivery: Scotland, Northern Ireland · Scotland
Second stage: up to 5 candidates invited to tenderVariant bids: not allowedElectronic catalogue: required
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation3
  • Suitability

    N/A

  • Condition of participation
    no text published
    Minimum: ESPD Q.4B.1.1: Bidders are required to provide statement of accounts or extracts relating to their business for the previous 3 years. Where any are risks identified by the Authority as part of the due diligence carried out on the above information the Authority may require bidde…
  • Technical & professional ability

    4C.1.2 Please provide details of three relevant examples of services carried out during the last three years.

    Weighting of 50% as per scoring model in section II.2.9.

    4.C.2 Bidders will be required to confirm details of the technicians or technical bodies such as ISO or equivalent who they can call upon, especially those responsible for quality control. Please provide examples such as the following:

    • Cyber Essentials
    • ISO 9001 - Quality Management Systems
    • ISO 19650 - Building Information Modelling (BIM)
    • ISO 19510 - Object Management Group Business Process Model and Notation
    • ISO 27001 - Information Security Management
    • ISO 27017 - Code of practice for information security controls
    • ISO 27018 - Code of practice for protection of personally identifiable information (PII) in public clouds acting as PII processors
    • ISO 55001 - Asset Management
    • UK Government 14 Cloud Security Principles

    Please state the relevance of any such educational and professional qualifications.

    Weighting of 25% as per scoring model in section II.2.9.

    4C.6: Bidders will be required to confirm that they and/or the service provider have relevant educational and professional qualifications such as the following: PRINCE2, ISO27001 or equivalent ITIL qualifications [Helpdesk, etc] or equivalent other professional qualifications relevant to the services outlined in the Contract Notice.

    Please state the relevance of any such educational and professional qualifications.

    And:

    4C.6.1: Bidders will be requ…

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “NP604922 Strategic Asset Management System” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Apr 2021, 11:45 BST
Last source update
16 Jun 2023, 12:13 BST
Authority reference
NP604922
FTS notice number
2023/S 000-017178
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
Scotland (UKM)Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02aaf7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:735770)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk/Default.aspx ↗

Appointment period ends
1 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

6 Sept 2021 → 16 Jun 2023 · 4 dates
  1. Next notice expected
    6 Sept 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    1 Oct 2021, 12:00 BST
  3. Invitations to tender expected
    1 Nov 2021
  4. Notice published
    16 Jun 2023, 12:13 BST

Notice history

5 events · 3 releases on Find a Tender · since 2 Sept 2021
  1. Published value updated to £1,200,000
    2 Sept 2021, 08:55 BST
    was £54,000
  2. Status changed to active
    2 Sept 2021, 08:55 BST
  3. Procurement method changed
    2 Sept 2021, 08:55 BST
  4. Deadline published: 1 Oct 2021, 12:00 BST
    2 Sept 2021, 08:55 BST
  5. Status changed to complete
    16 Jun 2023, 12:13 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 1 Jun 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 017178-2023-NP604922-1

    Signed
    1 Jun 2023
    Value
    £3,821,110
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court HouseReview body EdinburghContact email, phone
  • Sheriff Court HouseReview body EdinburghContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • Micad Systems (UK) Ltd.Framework contractor 8 St Georges Court , Altrincham Business Park, Altrincham, North West, WA14 5UAContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.