Official UK procurement notice
STH - Winter Gritting and Snow Clearance
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Delivery location not published
Published estimate£232,000≈ £116k / year · £278,400 inc. VAT
Submissions closed 14 Sept 2026awarded 16 Oct 2026
Award (standstill) to The Grounds Care Group (UK) Ltd
Contract term 2 yrsends 31 Oct 2028 · up to 31 Oct 2031 with extensions · starts 1 Nov 2026
What is being bought
Published requirement descriptionProvision for Winter Gritting and Snow Clearance
- Not divided into lots: The Authority has carefully considered whether this contract should be awarded in separate lots in accordance with the Procurement Act 2023. The outcome of pre-market engagement indicated that suppliers active within this market would be likely to tender for all proposed lots and that dividing the contract would not increase competition, improve value for money, or provide greater opportunities for suppliers. The Authority has therefore determined that awarding the requirement as a single contract represents the most proportionate and efficient procurement approach, providing simplified contract management and clear responsibility for the delivery of winter gritting services.
- The authority expects to re-tender this requirement around 3 Aug 2028, 23:59 BST.
- No preliminary market engagement: Preliminary market engagement was undertaken prior to this procurement. A Preliminary Market Engagement Notice (UK2) was prepared and submission was attempted via the publishing system; however, the notice could not be successfully published due to a technical issue. The contracting authority has therefore provided details of the PME undertaken within this Tender Notice to maintain transparency and ensure suppliers have sufficient information
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£232,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
All listed in tender documents
- Technical & professional ability
All listed in tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality and Social Value: 50%
- Cost: 50%
Published award criteria (2)
- Quality and Social Value
- Cost
Conditions of participation2
- Economic & financial standing
All listed in tender documents
- Technical & professional ability
All listed in tender documents
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 3 Aug 2028
- First published
- 5 Aug 2026, 15:05 BST
- Last source update
- 16 Oct 2026, 14:11 BST
- Award evaluation window
- Submission end – 12 Oct 2026
- Authority reference
W230740- FTS notice number
2026/S 000-074282- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06dca1Find a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 14 Sept 2026, 13:00 BST
- Clarification deadline
- 2 Sept 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link:
health-family.force.com/s/Welcome ↗
User Guide:
Timeline
5 Aug 2026 → 1 Nov 2026 · 8 dates- Tender notice published76 days ago5 Aug 2026, 15:05 BST
- Clarification questions by48 days ago2 Sept 2026, 13:00 BST
- Submission deadline36 days ago14 Sept 2026, 13:00 BST
- Award decision expected by7 days ago12 Oct 2026, 23:59 BST
- Assessment summaries sent4 days ago16 Oct 2026, 00:00 BST
- Latest notice published4 days ago16 Oct 2026, 14:11 BST
- Today20 Oct 2026
- Standstill endsin 8 days27 Oct 2026, 23:59 GMT
- Contract startsin 12 days1 Nov 2026
Notice history
4 events · 2 releases on Find a Tender · since 5 Aug 2026- Tender notice published5 Aug 2026, 15:05 BSTUK4
- Contract award notice published16 Oct 2026, 14:11 BSTUK6
- Status changed to complete16 Oct 2026, 14:11 BST
- Contract signature expected29 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1some still in standstill
Awarded value £232,0001 award exc. VAT
Bids received 44 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Grounds Care Group (UK) LtdSME1 Nov 2026 – 31 Oct 2028 · up to 31 Oct 2031Extensions: 1+1+1 · Options: Options to extend the contract for up to 3 additional periods of 12 months each at the discretion of the Trust. | £232,000 | 16 Oct 2026standstill to 27 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The Grounds Care Group (UK) LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender