Official UK procurement notice
Staff Rostering System · UK public procurement notice
Authority: ScotRail Trains Limited·Consortium: 2 public authorities
What is being bought
Published requirement descriptionImplementation of a fully hosted and supported service to enable the efficient and effective management and production of rosters for all business areas, supporting day to day business operations. ScotRail currently has 5100 members of staff, approximately 4500 are rostered. Rosters require to be produced for various grades of staff including traincrew (drivers, conductors, ticket examiners), station staff and engineering staff. The management of staff rosters is handled at multiple sites across the ScotRail network. ScotRail requires a single system to support the recording of daily hours worked / lost for both rostered and non-rostered staff, allowing a real time overview of business performance and a consistent process for the company-wide management of employee time and attendance. Delivery of an intuitive solution that will support the digital transformation program, allowing process digitisation and automation to improve efficiency,
enhance information security and reduce the time spent carrying out administrative tasks. Comprehensive reporting capability to allow the production of real-time data; improved business intelligence will support the delivery of business KPI's, accurate trend analysis, and help in
identifying and mitigating risk.
- Recurrence: Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2032 - this contract may be re-tendered beyond these dates
CPV: Scheduling and productivity software package · Software package and information systems · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
All criteria as stated with the PQQ documents
- Shortlisting
- All criteria as stated within the PQQ documents
- Successive reduction
- Candidates will be reduced successively across stages
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Proposed initial term is to 31st March 2027 with potential options to extend to 31st March 2032 - this contract may be re-tendered beyond these dates
- First published
- 17 Jun 2022, 15:32 BST
- Last source update
- 8 Jan 2024, 10:48 GMT
- FTS notice number
2024/S 000-000465- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0347f2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This is an award notice (SC Ref:754551)
How it was run
Official notice- Submission deadline
- 20 Jul 2022, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
20 Jul 2022 → 8 Jan 2024 · 3 dates- Submission deadline20 Jul 2022, 17:00 BST
- Invitations to tender expected5 Sept 2022, 00:00 BST
- Notice published8 Jan 2024, 10:48 GMT
Notice history
2 events · 2 releases on Find a Tender · since 8 Jan 2024- Status changed to complete8 Jan 2024, 10:48 GMT
- Buyer details updated8 Jan 2024, 10:48 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kronos Systems Ltd | — | — | Awarded |
Contracts
Contract 000465-2024-1 · Kronos Systems Ltd
- Signed
- 13 Nov 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Kronos Systems LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria