Official UK procurement notice
Staff Inter-Site Transport Services at Imperial College Healthcare NHS Trust (ICHT)
Authority: Imperial College Healthcare NHS Trust (Central government)
Sectors: Transport & Passenger Services (60) Delivery: UK
Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT1.4% below final estimate
Submissions closed 16 Jul 2025awarded 23 Dec 2025
Awarded to DHL SUPPLY CHAIN LIMITED2 awards
Contract term 3 yrsends 28 Feb 2029 · up to 28 Feb 2031 with extensions · starts 1 Mar 2026
What is being bought
Published requirement descriptionProvision of Staff Inter-Site Transport Services at Imperial College Healthcare NHS Trust (ICHT)
- The authority expects to re-tender this requirement around 30 Oct 2025, 23:59 GMT.
- How the procedure runs: Competitive Flexible Procedure with ISFT/BAFO round and no separate Participation Stage.
- No preliminary market engagement: Not required
CPV: Hire of passenger transport vehicles with driver
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical And Social Value: 60%
- Price: 40%
Published award criteria (2)
- Technical And Social Value
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Oct 2025
- First published
- 16 Jun 2025, 17:37 BST
- Last source update
- 27 Apr 2026, 16:15 BST
- Award evaluation window
- Submission end – 11 Nov 2025
- Authority reference
C369249- FTS notice number
2025/S 000-032759- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054dcbFind a Tender
- How it runs
Competitive Flexible Procedure with ISFT/BAFO round and no separate Participation Stage.
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 16 Jul 2025, 12:00 BST
- Clarification deadline
- 3 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
16 Jun 2025 → 27 Apr 2026 · 8 dates- Tender notice published16 Jun 2025, 17:37 BST
- Clarification questions by3 Jul 2025, 17:00 BST
- Submission deadline16 Jul 2025, 12:00 BST
- Award decision expected by347 days ago11 Nov 2025, 23:59 GMT
- Assessment summaries sent305 days ago24 Dec 2025
- Standstill ends289 days ago8 Jan 2026, 23:59 GMT
- Contract starts238 days ago1 Mar 2026
- Latest notice published180 days ago27 Apr 2026, 16:15 BST
Notice history
5 events · 3 releases on Find a Tender · since 16 Jun 2025- Tender notice published16 Jun 2025, 17:37 BSTUK4
- Contract award notice published24 Dec 2025, 13:56 GMTUK6
- Status changed to complete24 Dec 2025, 13:56 GMT
- Contract signature expected31 Jan 2026, 23:59 GMTscheduled
- Contract details notice published27 Apr 2026, 16:15 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £1,182,7201 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 21 from SMEs
Contracts signed 1latest 27 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| DHL SUPPLY CHAIN LIMITEDStaff Inter-Site Transport Services2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2032Extensions: 2 x 12 months extensions | £1,182,720same award published again · counted once | 23 Dec 2025standstill to 8 Jan 2026 | Standstill |
| DHL SUPPLY CHAIN LIMITED | £1,182,720 † | — | Awarded |
Contracts
Provision of Staff Inter-Site Transport Services at Imperial College Healthcare NHS Trust (ICHT) · DHL SUPPLY CHAIN LIMITED
- Signed
- 27 Mar 2026
- Value
- £1,182,720
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- up to 24 months Extensions
1 agreed KPI: Timeliness of Staff inter-site transport service
- Timeliness of Staff inter-site transport service, The staff inter-site service will depart each location at the scheduled time.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DHL Supply ChainAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender