Official UK procurement notice
SPS-02319 Prisoner Records 2 (PR2) – Technical Change
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionSPS is undertaking a strategic technology modernisation project to migrate the PR2 system from a legacy Oracle Forms and Reports platform, operating on an Oracle database, to a modern, modular, opensource technology stack deployed within a secure Cloud environment. This project shall include the migration and on-going support and maintenance for the duration of the Contract Term.
The Contract Term shall be 7 years (not including implementation which shall be limited to a maximum of 18 months) with the option to extend by up to an additional 6 years.
CPV: IT services: consulting, software development, Internet and support · Information technology services · Miscellaneous software package and computer systems · Software package and information systems · Software programming and consultancy services
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS has commenced this procurement process in good faith and with the intention of…Renewal
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 65
- Price: 35
- Economic & financial standing
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
Minimum: Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force Public and Product Liability: 10million GBP Professional Indemnity: 10million GBP
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Dec 2025, 09:10 GMT
- Last source update
- 21 Sept 2026, 14:54 BST
- Award evaluation window
- 2 Nov 2026 – …
- Authority reference
SPS-02319- FTS notice number
2026/S 000-089252- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eb91Find a Tender
- Performance terms
As stated in the procurement documents
Publisher note: The Supplier shall possess the following accreditations as a minimum: - International Standard for Quality Management Systems ISO90001; - Information Security Management (ISO27001); - Software coding to ISO 25010; and - Cyber Essentials (required). Plus (desired). The Supplier or their selected host provider shall possess the following accreditations as a minimum: -Security controls tailored to cloud services ISO27017; and -Personal Data in the Cloud Security (ISO27018). It is preferrable the Supplier has the following accreditations or, as a minimum, have and demonstrate processes in place that align with them: - IT Service Management (ISO20000). If the Supplier uses a third-party public cloud provider as part of the solution, then the public cloud provider shall also possess the above accreditations The Supplier shall ensure they are Web Content Accessibility Guidelines (WCAG) 2.2 compliant or working towards it. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32805. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As stated in the procurement documents (Question 2.15 Sustainable Procurement Duty) (SC Ref:843517)
How it was run
Official notice- Submission deadline
- 2 Nov 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Nov 2026, 12:00 GMT
Timeline
2 Mar 2026 → 2 Nov 2026 · 4 dates- Next notice expected249 days ago2 Mar 2026
- Notice published46 days ago21 Sept 2026, 14:54 BST
- Submission deadline4 days ago2 Nov 2026, 12:00 GMT
- Bids opened4 days ago2 Nov 2026, 12:00 GMT
Notice history
3 events · 2 releases on Find a Tender · since 21 Sept 2026- Status changed to active21 Sept 2026, 14:54 BST
- Procurement method changed21 Sept 2026, 14:54 BST
- Deadline published: 2 Nov 2026, 12:00 GMT21 Sept 2026, 14:54 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.