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Published 11 Apr 2025, 10:05 BST

Official UK procurement notice

Specialist Highway Patching Framework 2025 - 2027

Official notice

Authority: Cumberland Council (Local council)

Open framework schemeWorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45) Delivery: North West (UKD)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 9 May 2025awarded 9 Jun 2025
Awarded to Archway Roadmaster UK Ltd. +2 more
Framework period 2 yrsends 30 Jun 2027 · starts 1 Jul 2025

What is being bought

Published requirement description

The Works are patching and repairs to potholes and depressions in the highway using contractor proposed treatments including but not limited to spray injection patching, insitu recycling, and thermal or infra-red road repair systems. The works are to be carried out across the Cumberland area.

CPV: Surface work for highways

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
every call-off is a further competition among the appointed suppliers
Bids received
3 bids received · 3 suppliers appointed
Framework period
2 yrs from 1 Jul 2025
Scheme runs until
30 Jun 2027
Published description of the framework

The Works are patching and repairs to potholes and depressions in the highway using contractor proposed treatments including but not limited to spray injection patching, insitu recycling, and thermal or infra-red road repair systems. The works are to be carried out across the Cumberland area.

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrsSMEVCSEPublished value£3,000,000
Contract period: 1 Jul 2025 – 30 Jun 2027 (2 yrs)Value: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
45233210 Surface work for highways

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award criteria is divided by the weightings below: 45% Quality 45% Price 10% Social Value

What this means for your bid
  • “Specialist Highway Patching Framework 2025 - 2027” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Apr 2025, 10:05 BST
Last source update
5 Sept 2025, 10:23 BST
Authority reference
DN765172
FTS notice number
2025/S 000-014465
Latest notice
Contract details notice (UK7)
Classification (CPV)
Surface work for highways
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-05010e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
9 May 2025, 12:00 BST
Clarification deadline
25 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

11 Apr 2025 → 5 Sept 2025 · 5 dates
  1. Tender notice published
    11 Apr 2025, 10:05 BST
  2. Clarification questions by
    25 Apr 2025, 12:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    9 May 2025, 12:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST
  5. Latest notice published
    5 Sept 2025, 10:23 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 Apr 2025
  1. Tender notice published
    11 Apr 2025, 10:05 BST
    UK4
  2. Contract award notice published
    9 Jun 2025, 12:51 BST
    UK6
  3. Status changed to complete
    9 Jun 2025, 12:51 BST
  4. Contract signature expected
    1 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    5 Sept 2025, 10:23 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31 award · see the list ↓
Bids received 33 from SMEs
Contracts signed 1latest 1 Jul 2025
Awarded toValueDateStatus
Archway Roadmaster UK Ltd.SME, NU-PHALT CONTRACTING LIMITEDSME, Velocity UK LtdSME9 Jul 2025 – 30 Jun 2027£3,000,0009 Jun 2025Awarded

Contracts

  • Specialist Highway Patching Framework 2025 - 2027 · Archway Roadmaster UK Ltd.SME, NU-PHALT CONTRACTING LIMITEDSME, Velocity UK LtdSME

    Signed
    1 Jul 2025
    Value
    £3,000,000
    Period
    9 Jul 2025 – 30 Jun 2027
    Status
    active
    3 agreed KPIs: Completion of work package within the specified timescale · Quality of the finished scheme in meeting the specification at handover · Standard of traffic management throughout the scheme
    • Completion of work package within the specified timescale, Comparison of actual completion date with specified. Take account of agreed changes and matters outside the supplier's control
    • Quality of the finished scheme in meeting the specification at handover, Defects noted at handover, any below specification workmanship noted, failure to comply with agreed processes or testing to ensure quality
    • Standard of traffic management throughout the scheme, Any requirement to correct substandard TM. Internal or external complaints received. Any near misses or accidents reported.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Cumberland Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJGX-9191-DYLV Cumbria House, 107-117 Botchergate, Carlisle, North West, CA1 1RDContact email

Framework contractors & participating bidders

3 commercial parties on the notice
  • Archway Roadmaster UK LtdFramework contractor Plot 18, Woodhouse Road, Scunthorpe, Lincolnshire, Yorkshire & Humber, DN16 1BDContact email
  • NU-PHALT CONTRACTING LIMITEDFramework contractorGB-COH: SC311167GB-PPON: PMJT-5427-WDNH 11 Caputhall Road, Livingston, Scotland, EH54 8ASContact email
  • Velocity UK LtdFramework contractor Woodbine Street, Sunderland, North East, SR1 2NLContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender