Official UK procurement notice
Specialist Building Surveys · UK public procurement notice
Authority: Scottish Police Authority (Central government)
What is being bought
Published requirement descriptionThe Scottish Police Authority (known as the “the Authority”) is seeking to procure professional surveying services to undertake a programme of 3D estates surveys across it’s property portfolio on an ad-hoc basis over the next 5 years.
The awarded Supplier must provide comprehensive documentation services through a visual, laser scanning platform.
All information created via surveys to be hosted on an integrated secure cloud based visual platform enabling users to capture, store, share, annotate and use ‘as-built’ visual records including photo, UAV/drone and 3D walkthroughs.
CPV: Building services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Economic & financial standing
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employers (Compulsory) Liability Insurance = FIVE MILLION POUNDS STERLING ) in respect of each claim, without limit to the number of claims.
Public Liability Insurance = TEN MILLION POUNDS STERLING in respect of each claim, without limit to the number of claims.
Professional Indemnity Insurance = FIVE MILLION POUNDS STERLING in respect of each occurrence and in the annual aggregate, with a minimum of 2 automatic reinstatements of the full annual limit of Five Million Pounds Sterling.
Motor Vehicle Insurance = The amount required by the law of the contract.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
Minimum: SPD Question 4B6 Financial Standing: The Authority will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Tenderer’s economic and financial standing. Tenders are asked to provide their company nu… - Technical & professional ability
Part 4C: Quality Control
Tenderers will be required to provide the following for Quality Control requirements:
EITHER:
Option A) If a Tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with
BS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.
OR
Option B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.
Guidance
The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Part 4D: Quality Assurance Schemes
Tenderers will be required to provide the following for Quality Assurance/Health and Safety Requirements:
EITHER:
Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, the…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Dec 2025, 16:31 GMT
- Last source update
- 29 Jan 2026, 16:19 GMT
- Award evaluation window
- 9 Jan 2026 – …
- Authority reference
PROC-25-3158- FTS notice number
2026/S 000-008192- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f026Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Real Living Wage Tenderers will be asked to confirm if they pay all employees as a minimum the Real Living Wage as published by the Living Wage Foundation for statistical information gathering purposes only. Equality and Diversity Tenderers will be required to comply with the statutory obligations under the Equality Act 2010. Declaration of Non-Involvement in Serious Organised Crime Tenderers must complete and sign a Declaration of Non-Involvement in Serious Organised Crime for The buyer is using PCS-Tender to conduct this ITT exercise. (SC Ref:822114)
How it was run
Official notice- Submission deadline
- 3 Feb 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Jan 2026, 12:00 GMT
Timeline
9 Jan 2026 → 8 Jul 2026 · 4 dates- Bids opened293 days ago9 Jan 2026, 12:00 GMT
- Notice published273 days ago29 Jan 2026, 16:19 GMT
- Submission deadline268 days ago3 Feb 2026, 12:00 GMT
- Bids must remain valid until112 days ago8 Jul 2026, 23:59 BST
Notice history
4 events · 5 releases on Find a Tender · since 7 Jan 2026- Deadline moved to 16 Jan 2026, 12:00 GMT7 Jan 2026, 15:27 GMT+7 days · was 9 Jan 2026, 12:00 GMT
- Deadline moved to 23 Jan 2026, 12:00 GMT14 Jan 2026, 13:54 GMT+7 days · was 16 Jan 2026, 12:00 GMT
- Deadline moved to 3 Feb 2026, 12:00 GMT20 Jan 2026, 16:08 GMT+11 days · was 23 Jan 2026, 12:00 GMT
- Status changed to cancelled29 Jan 2026, 16:19 GMT
Published amendments (3 · 3 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 9 Jan 2026 | 16 Jan 2026 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 16 Jan 2026 | 23 Jan 2026 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 23 Jan 2026 | 3 Feb 2026 | +11 d |
The Authority has taken the decision to extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys by one week until Friday 16 January 2026 at noon. This extension is to enable the Authority to include additional mandatory IT requirements within the tender.
The Authority has taken the decision to further extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys by one week until Friday 23 January 2026 at noon. It is anticipated that the additional mandatory IT requirements will be uploaded to the tender this week.
The Authority has taken the decision to further extend the closing date of ITT: itt_61870 - PROC-25-3158 Specialist Building Surveys until Tuesday 3 February 2026 at noon.
Routine re-releases (5)
- 2026-01: 1 release · 7 Jan 2026
- 2025-12: 1 release · 5 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.