Official UK procurement notice
Southside Housing Association - Two Year Multi-Lot Contracts for Responsive Maintenance Repairs Services
Authority: Southside Housing Association (Housing)
What is being bought6 lots · detail below
Published requirement descriptionSouthside Housing Association is procuring Multi-Lot Contracts which shall deliver Responsive Repairs Maintenance Services during Normal Working Hours throughout Glasgow. The procurement aims to establish individual Contract’s for;
- Lot 1 – Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
- Lot 2 – Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)
- Lot 3 – Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)
- Lot 4 – Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)
- Lot 5 – Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)
- Lot 6 – Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)
Responsive Repairs services undertaken during daytime hours are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of six separate Lots contracts for Responsive Repairs Maintenance Services during daytime hours. The multi-Lot contracts for Void Property Works and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity.
The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the one Service Provider will be appointed to each geographical area for each of the three Responsive Maintenance Service trades of Joiner, Plumber and Electrical.
The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats.
Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts.
Bidders may submit a bid for each individual or all Lots and should indicate the Lot’s that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
- Recurrence: 2025 at the earliest if the optional 12 month extensions are not applied
CPV: Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations
Lots and requirements (6)Procurement structure
6 lots · no lot values published · win at most 1 of them · evaluation weights differ by lotLot #1Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A)AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot #2Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B)AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015 Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot #3Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A)AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015 Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot #4Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B)AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015 Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot #5Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A)AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015 Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot #6Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)CancelledRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public
Contracts (Scotland) Regulations 2015 Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
NICEIC or SELECT Electrical Contractors Association of Scotland
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 112500 GBP for the last two years or have an average yearly
turnover of a minimum of 112500 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Contractors All Risk Insurance - 100,000 GBP
- Technical & professional ability
Bidders must be able to provide two examples of similar Void Property Works to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Bidders must have sufficient manpower, managerial staff and relevant tools, plant or technical equipment to undertake and deliver Void Property Works to a minimum of thirty-fifty residential dwellings to Southside Housing Association annually during the Contract.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025 at the earliest if the optional 12 month extensions are not applied
- First published
- 6 Apr 2023, 10:05 BST
- Last source update
- 5 Sept 2024, 08:45 BST
- Award evaluation window
- 19 Jun 2023 – …
- FTS notice number
2024/S 000-028360- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03bd21Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
'Tender Document F- Responsive v7.2 Volume 1(e) KPI Framework' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a
Remedial Plan for the approval of Southside Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may
lead to the termination of a Service Provider.
Publisher note: (SC Ref:777199)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 19 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 19 Jun 2023, 12:00 BST
Timeline
19 May 2023 → 5 Sept 2024 · 5 dates- Next notice expected19 May 2023, 00:00 BST
- Submission deadline19 Jun 2023, 12:00 BST
- Bids opened19 Jun 2023, 12:00 BST
- Bids must remain valid until15 Sept 2023, 23:59 BST
- Notice published5 Sept 2024, 08:45 BST
Notice history
7 events · 7 releases on Find a Tender · since 19 May 2023- Published value published: £750,00019 May 2023, 15:47 BST
- Status changed to active19 May 2023, 15:47 BST
- Procurement method changed19 May 2023, 15:47 BST
- Deadline published: 19 Jun 2023, 12:00 BST19 May 2023, 15:47 BST
- Published value updated to £6,000,00019 May 2023, 17:03 BSTwas £750,000
- Published value updated to £2,500,00019 May 2023, 17:03 BSTwas £6,000,000
- Status changed to complete5 Sept 2024, 08:44 BST
Routine re-releases (7)
- 2023-05: 3 releases · 19 May 2023, 19 May 2023
- 2023-04: 1 release · 6 Apr 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Contract 028358-2024-1 · Property One LimitedSME
- Signed
- 4 Sept 2024
- Value
- £131,122
- Status
- active
Cardonald Properties Service Provider B · CRD Property Renovations and Reinstatements LtdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Pollokshields Properties Service Provider A · Ib Contracts ltdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Cardonald Properties Service Provider A · MJM Joinery and Construction LTDSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Pollokshields Properties Service Provider B · Timetra LtdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A) · CRD Property Renovations and Reinstatements LtdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B) · Ib Contracts ltdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A) · MP Group UK LimitedSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B) · Property One LimitedSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A) · Alwurk Electric LtdSME
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B)
- Signed
- 4 Sept 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Joiner Responsive Maintenance Services to Pollokshields Properties (Service Provider A) | 14bids · 14 electronic · 14 from abroad | 14 | — | £269,495 – £517,489 |
| 2 · Joiner Responsive Maintenance Services to Cardonald Properties (Service Provider B) | 14bids · 14 electronic · 14 from abroad | 14 | — | £269,495 – £517,489 |
| 3 · Plumber Responsive Maintenance Services to Cardonald Properties (Service Provider A) | 14bids · 14 electronic · 14 from abroad | 14 | — | £269,495 – £517,489 |
| 4 · Plumber Responsive Maintenance Services to Pollokshields Properties (Service Provider B) | 14bids · 14 electronic · 14 from abroad | 14 | — | £269,495 – £517,489 |
| 5 · Electrical Responsive Maintenance Services to Pollokshields Properties (Service Provider A) | 5bids · 5 electronic · 5 from abroad | 5 | — | £204,298 – £409,275 |
| 6 · Electrical Responsive Maintenance Services to Cardonald Properties (Service Provider B) | 5bids · 5 electronic · 5 from abroad | 5 | — | £204,298 – £409,275 |
| Whole notice | — | — | — | £269,495 – £517,489 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Bidders & participating suppliers
7 commercial parties on the notice- Alwurk Electric LtdAwarded supplier
- CRD Property Renovations and Reinstatements LtdAwarded supplier
- Ib Contracts ltdAwarded supplier
- MJM Joinery and Construction LTDAwarded supplier
- MP Group UK LimitedAwarded supplier
- Property One LimitedAwarded supplier
- Timetra LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.