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Published 30 Jul 2025, 15:37 BST

Official UK procurement notice

Software Application Solutions 2

Official notice

Authority: Yorkshire Purchasing Organisation (Public body)·Consortium: 2 public authorities

Open framework scheme15 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£1,000,000,000total for 15 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 10 Jul 2026
Lots 15see the lot list below
Framework period 1 yr 6 moends 22 Aug 2028 · up to 22 Feb 2035 with extensions · starts 22 Feb 2027

What is being bought15 lots · detail below

Published requirement description

YPO is looking to establish a Framework for the provision of a comprehensive range of Software Application Solutions to support UK public sector organisations and replaces the previous YPO agreement 1095.

This framework is for the provision of a new solution, amendment, or upgrade of an existing solution, from a single boxed order through to the full deployment of a software solution and the associated ancillary services. This may include commercial off the shelf software (COTS), open-source software, software licenses or niche and bespoke software.

Where required, hosting services may be provided by the Supplier, along with the monitoring and management of the entire solution and can be delivered as a subscription-based Software as a Service model.

The framework will incorporate 15 Lots. Goods may be purchased under each Lot, where they are relevant and a requirement to the usage of the overall purchased software requirements.

Each Lot has been designed to provide a full end-to-end digital solution, within the category area detailed in the Lot Title and will incorporate AI functionalities.

The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a "contract" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier.

  • The authority expects to re-tender this requirement around 23 Aug 2028, 23:59 BST.

CPV: Software package and information systems · Software programming and consultancy services

How this framework works

From the published notice
Type
Open framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Framework period
1 yr 6 mo · up to 8 yrs from 22 Feb 2027
Scheme runs until
22 Feb 2035
Supplier levy on call-offs (max %)

0.75% of call-off value · 0.75% Retrospective Rebate Fee applied to all Lots, payable by the supplier upon all invoiced spend through the Framework.

Who may buy through it

The Framework will be open to the entire public sector and other public bodies, such as local authorities, education establishments, police forces, fire and rescue service, NHS bodies, registered charities within the UK and central government departments and their agencies that wish to use it (served by YPO as a centralised procurement authority as defined by Section 1 of the Procurement Act 2023).

YPO and NEPO's permissible users are linked below;

www.ypo.co.uk/about/customers/perm… ↗

www.nepo.org/associate-membership… ↗

Published description of the framework

Open Framework which is anticipated to run for a total of 8 years with the option for Contracting Authorities to Call-off via either award without competition or competitive selection process.

The end customer will place orders directly with the Supplier following an Award Without Competition or Competitive Selection Process on a "contract" basis whereby the Supplier will deliver direct to the end customer on an agreed basis. Invoices and payments are dealt with directly between the end customer and the Supplier. Full details of each Call-off methods can be found within the procurement documents.

YPO's customers and the Supplier will sign up to a Call-off Contract and agree a service plan. The customer will then manage this Call-off Contract to ensure that the required services are completed. Invoices and payments are dealt with directly between the end customer and the Supplier.

YPO will allow Tenders to submit a full pricing document containing pricing for each service line within the lot/s that the Tenderer has submit a bid for.

Prices for this Framework Agreement must be fixed ceiling price for an initial period of 12 months. After this initial period YPO will allow for an annual price re-fresh. Prices may be lowered at any point in time in suppliers services and product offers within Customer Call-offs.

Any abnormally low or high pricing must be backed up by appropriate evidence. Updated pricing information will be then used by any Contracting Authority wishing to Call-off from this Framework Agreement. YPO and its customers reserve the right to reject prices which are deemed abnormally low or unsustainable.

Suppliers who fail to submit refreshed pricing and/or confirm that their existing pricing still applies within timescales required, will be excluded from Award Without Competition Call-offs for the following year.

Prices for Competitive Selection Process will be fully re-opened and determined at the Contracting Authorities' Competitive Selection Process stage.

Lots and requirements (15)Procurement structure

15 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot

Every one of these 15 lots carries the same published figure, £1,000,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Business Application SystemsRenewal 1 yr 6 moSMEVCSEceiling above

This Lot is for the provision of business application software which can be used by organisations to perform various business functions, manage flow of information, and automate tasks.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #2HR, Payroll and Workforce ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of HR, payroll and workforce software to support the processing and management of people at all stages of the employment lifecycle.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #3Financial and Accounting ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of financial and accounting management software to automate and support the financial and accounting processes, covering the entire report-to-record cycle within an organisation.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #4Compliance, Risk and AuditRenewal 1 yr 6 moceiling above

This Lot is for the provision of compliance, risk and audit software which can be used by organisations to manage regulatory obligations, assess and mitigate risks, monitor controls, and conduct audits.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #5Legal Case ManagementRenewal 1 yr 6 moceiling above

This Lot covers the provision of legal case management software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #6Procurement and Contract ManagementRenewal 1 yr 6 moceiling above

This Lot covers the provision of procurement and contract management software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #7Environment, Street and Waste ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of environment, street and waste management software and systems, which support environmental, waste, street scene, regulatory services, and public‑realm management.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #8Highways, Parking and Traffic ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of highways, parking and traffic management software that supports statutory highway functions including asset management of the highway network, traffic control, road safety, parking operations and NRSWA‑compliant street works.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #9Land, Housing and Property ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of land, housing, and property management software to manage land, housing and property assets, supporting digital delivery of key functions such as tenancies, repairs, maintenance, estates and asset management.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #10Election Management and Citizen ServicesRenewal 1 yr 6 moceiling above

This Lot is for the provision of Election Management and Citizen Services software. The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #11Library ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of software and systems to manage and automate a library environment of any size. The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #12Online Booking and Resource ManagementRenewal 1 yr 6 moceiling above

This Lot is for the provision of booking platform software to support workplace management. The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #13Health, Social Care Systems and Assistive ToolsRenewal 1 yr 6 moceiling above

This Lot is for the provision of health and social care software and assistive technology tools to support and deliver joined-up care of individuals across health and social care settings, as well as other functions of social care. The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #14Education Management, Learning and Classroom Support SystemsRenewal 1 yr 6 moceiling above

This Lot covers the provision of education management, learning and classroom support software that enables organisations to manage cases efficiently by supporting document storage, deadline tracking, task scheduling, stakeholder communication and reporting throughout the lifecycle of a case.

The full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

Lot #15Bespoke Software DevelopmentRenewal 1 yr 6 moceiling above

This Lot covers the provision of bespoke software development services that enable Contracting Authorities to procure the design, development, testing, deployment, and support of tailored digital solutions that meet their individual operational needs. Solutions must be designed to meet specific business requirements from initial concept through to deployment and ongoing support.

Full specification can be found in the tender documents.

Contract period: 22 Feb 2027 – 22 Aug 2028 (1 yr 6 mo) · up to 22 Feb 2035 with extensions
Delivery: UK
Extensions: The maximum duration period of all Frameworks in the Open Framework scheme will be 8 years, from 22nd February 2027 to 22nd February 2035 (subject to an annual review, incorporating price re-establishment and KPI performance). The anticipated framework number and duration periods are : Framework 1 : 22/02/2027 - 22/08/2028 Framework 2 : 23/08/2028 - 23/02/2030 Framework 3 : 25/02/2030 - 25/08/2031 Framework 4 : 26/08/2031 - 26/02/2033 Framework 5 : 28/02/2033 - 28/08/2034 Framework 5 Has an option to extend for a further 6 months until 22/02/2035 leaving Framework 5 with a Maximum period of 2 years.
48000000 Software package and information systems72200000 Software programming and consultancy services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 15 lots
Quality: 70%Price: 10%Social value: 20%
Published sub-criteria (3)
  • Quality: 70%
  • Cost: 10%
  • Social Value: 20%
Published award criteria (3)
  • Cost: Refer to section 7.4 within the ITT document for the full award methodology and break down of evaluation.
  • Quality: Refer to section 7.4 within the ITT document for the full award methodology and break down of evaluation.
  • Social Value: Refer to section 7.4 within the ITT document for the full award methodology and break down of evaluation.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to Tender Documents for information.

  • Technical & professional ability

    Please refer to Tender Documents for information.

What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
  • “Software Application Solutions 2” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
The Framework will be open to the entire public sector and other public bodies, such as local authorities, education establishments, police forces, fire and rescue service, NHS bodies, registered charities within the UK and central government departments and their agencies that wish to use it (served by YPO as a centralised procurement authority as defined by Section 1 of the Procurement Act 2023). YPO and NEPO's permissible users are linked below; https://www.ypo.co.uk/about/customers/permissible-users https://www.nepo.org/associate-membership/permissible-users · open scheme: new suppliers can join during the term
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 23 Aug 2028
First published
30 Jul 2025, 15:37 BST
Last source update
18 May 2026, 13:10 BST
Award evaluation window
Submission end – 4 Dec 2026
Authority reference
001309
FTS notice number
2026/S 000-045337
Latest notice
Tender notice (UK4)
Classification (CPV)
Software package and information systemsSoftware programming and consultancy services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05695b Find a Tender
Contract terms summary

Please refer to Tender Documents for information.

Review and risk notes
Risks

Please refer to Tender Documents for information.

How it was run

Official notice
Run through: YPO eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
10 Jul 2026, 13:00 BST
Clarification deadline
5 Jun 2026, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 0.75% of call-off value · 0.75% Retrospective Rebate Fee applied to all Lots, payable by the supplier upon all invoiced spend through the Framework.

Detailed submission instructions & authority contactsFrom official release

ypo2.my.site.com/s/Welcome ↗

Timeline

30 Jul 2025 → 22 Feb 2027 · 7 dates
  1. Planning notice published
    30 Jul 2025, 15:37 BST
  2. Market engagement392 days ago
    30 Sept 2025, 23:59 BST

    YPO are looking to start pre market engagement for the provision of Software Application Solutions 2.

    YPO are looking to engage with suppliers in this market to ensure we have covered all software requirements and that our specifications are built fully with the correct technical detail for customers to utilise for their procurements. The procurement will be offered to the whole of the public sector via both award with competition and award without competitions. The type of procurement will be determined after pre engagement has taken place under PA23

    If you are interested in this opportunity please follow the process below;

    1. Please complete the questionnaire at the following link forms.office.com/e/80KQEwCmkg ↗
    2. YPO will review the form submissions and invite you for your pre market engagement session.

    YPO intends to close the preliminary market engagement questionnaire on the 30/09/2025.

    For any queries regarding the premarket engagement process please contact us at [email protected]

  3. Tender notice published162 days ago
    18 May 2026, 13:10 BST
  4. Clarification questions by144 days ago
    5 Jun 2026, 13:00 BST
  5. Admission / appointment period ends109 days ago · period end, not a bid countdown
    10 Jul 2026, 13:00 BST
  6. Today
    28 Oct 2026
  7. Award decision expected byin 37 days
    4 Dec 2026, 23:59 GMT
  8. Contract startsin 116 days
    22 Feb 2027

Notice history

6 events · 2 releases on Find a Tender · since 30 Jul 2025
  1. Preliminary market engagement notice published
    30 Jul 2025, 15:37 BST
    UK2
  2. Tender notice published
    18 May 2026, 13:10 BST
    UK4
  3. Published value published: £1,000,000,000
    18 May 2026, 13:10 BST
  4. Status changed to active
    18 May 2026, 13:10 BST
  5. Procurement method changed
    18 May 2026, 13:10 BST
  6. Deadline published: 10 Jul 2026, 13:00 BST
    18 May 2026, 13:10 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Yorkshire Purchasing Organisation

Contracting authorityPublic authority - sub-central government GB-PPON: PMRV-4748-MNJV 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email

Consortium members and other public bodies

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure