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Find a TenderAwardedContract details notice
Published 18 Jun 2026, 19:24 BST

Official UK procurement notice

Site Autoclave Service and Validation

Official notice

Authority: THE PIRBRIGHT INSTITUTE (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Medical Devices & Pharma (33)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Delivery location not published
Published estimate£255,000≈ £85k / year · £306,000 inc. VAT5.3% above final estimate
Submissions closed 17 Jul 2026awarded 19 Aug 2026
Awarded to LIFESCIENCE TECHNOLOGY LIMITED
Contract term 3 yrsends 30 Aug 2029 · up to 30 Aug 2030 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

The Pirbright Institute is seeking a qualified contractor to provide comprehensive servicing and validation for all autoclaves across its research facilities.

This includes:

  • Regular planned servicing and maintenance of 14 existing autoclaves. Please note there is the possibility of an additional autoclave being included in the contract but this has not been confirmed. The ITT and Schedule 6 - Pricing Schedule include this Autoclave as an option.
  • Validation cycles as required by licensing and biosecurity standards.
  • Inclusion of a new autoclave installed in the Brooksby facility.
  • Provision of emergency call-out and reactive maintenance services with defined response times.
  • The authority expects to re-tender this requirement around 17 Jun 2030, 23:59 BST.

CPV: Autoclaves · Laboratory services · Repair and maintenance services · Sterilisation, disinfection and hygiene devices

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£255,000
Contract period: 1 Sept 2026 – 30 Aug 2029 (3 yrs) · up to 30 Aug 2030 with extensionsValue: £255,000 exc. VAT · £306,000 inc. VAT
Extensions: 2no x optional one year extensions i.e. meaning a possible 2+1+1=4 yr
33191000 Sterilisation, disinfection and hygiene devices33191110 Autoclaves50000000 Repair and maintenance services71900000 Laboratory services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Environmental: 10%
Published sub-criteria (7)
  • Plan for managing the contract.: 10%
  • Detailed pre and post contract migration/mobilisation plan.: 10%
  • Technical capabilities and how they will manage business continuity issues: 10%
  • Verify experience in autoclave maintenance at highly regulated sites.: 10%
  • Price: 50%
  • 1 Checks, screening, certification, licenses. H&S policies, procedures, and safety & environmental practices.: 5%
  • Evidence adherence to local and national environmental regulations.: 5%
Published award criteria (7)
  • 1 Checks, screening, certification, licenses. H&S policies, procedures, and safety & environmental practices.
  • Plan for managing the contract.
  • Detailed pre and post contract migration/mobilisation plan.
  • Technical capabilities and how they will manage business continuity issues
  • Verify experience in autoclave maintenance at highly regulated sites.
  • Evidence adherence to local and national environmental regulations.
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Jun 2030
First published
18 Jun 2026, 19:24 BST
Last source update
29 Sept 2026, 10:44 BST
Award evaluation window
Submission end – 17 Aug 2026
FTS notice number
2026/S 000-057794
Latest notice
Contract details notice (UK7)
Classification (CPV)
AutoclavesLaboratory servicesRepair and maintenance servicesSterilisation, disinfection and hygiene devices
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06b887 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Jul 2026, 12:00 BST
Clarification deadline
3 Jul 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/thepirbrightinstitut… ↗

All submissions must be made via the link provided above.

Timeline

18 Jun 2026 → 29 Sept 2026 · 8 dates
  1. Tender notice published127 days ago
    18 Jun 2026, 19:24 BST
  2. Clarification questions by112 days ago
    3 Jul 2026, 14:00 BST
  3. Submission deadline98 days ago
    17 Jul 2026, 12:00 BST
  4. Award decision expected by66 days ago
    17 Aug 2026, 23:59 BST
  5. Assessment summaries sent65 days ago
    19 Aug 2026, 00:00 BST
  6. Standstill ends55 days ago
    28 Aug 2026, 23:59 BST
  7. Contract starts52 days ago
    1 Sept 2026, 00:00 BST
  8. Latest notice published24 days ago
    29 Sept 2026, 10:44 BST

Notice history

5 events · 3 releases on Find a Tender · since 18 Jun 2026
  1. Tender notice published
    18 Jun 2026, 19:24 BST
    UK4
  2. Contract award notice published
    19 Aug 2026, 15:32 BST
    UK6
  3. Status changed to complete
    19 Aug 2026, 15:32 BST
  4. Contract signature expected
    2 Sept 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    29 Sept 2026, 10:44 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £268,5341 award inc. VAT; no net value published
Bids received 43 from SMEs
Contracts signed 1latest 3 Sept 2026
Awarded toValueDateStatus
LIFESCIENCE TECHNOLOGY LIMITEDSME1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: 2no. Optional 12 months extensions · Options: For any additional works not covered by the maintenance and validation contract.£268,534 inc. VAT19 Aug 2026Awarded

Contracts

  • Contract 1 · LIFESCIENCE TECHNOLOGY LIMITEDSME

    Signed
    3 Sept 2026
    Value
    £268,534 inc. VAT
    Period
    8 Sept 2026 – 7 Sept 2028 · up to 7 Sept 2030 with extensions
    Status
    active
    Extensions
    2no. Optional 12 months extensions
    Options
    For any additional works not covered by the maintenance and validation contract.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders30—

Contracting authority & participating public bodies

THE PIRBRIGHT INSTITUTE

Contracting authorityPublic undertaking GB-COH: 00559784 Pirbright Laboratory Ash Road, Woking, South East, GU24 0NFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Lifescience Technology LtdAwarded supplierGB-COH: SC770575 Unit 2 South Gyle Cresent Lane, Edinburgh, Scotland, EH12 9EGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender