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Published 8 Sept 2023, 10:46 BST

Official UK procurement notice

Short Duration Vehicle Hire

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: South West (UKK24)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue
Submissions closed 6 Oct 2023awarded 7 Nov 2023

What is being bought

Published requirement description

This Framework will be an agreement with a single primary Supplier, to establish the

terms governing contracts to be awarded during a given period. Services may be requested under the Framework Agreement as and when required, according to needs of the Participating Authorities. Participating Authorities will call off services from the Supplier as laid out under the terms and conditions of this Framework Agreement.

Contracting Authorities are BCP Council & Dorset Council

CPV: Passenger cars · Road transport services

How this framework works

From the published notice
Places
up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£3,000,000
Delivery: South West
Extensions: The Authority has 1 option to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 48 months and this period includes all options to extend.Variant bids: not allowedElectronic catalogue: required
34110000 Passenger cars

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation1
  • Suitability

    Refer to procurement documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Short Duration Vehicle Hire” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Sept 2023, 10:46 BST
Last source update
7 Nov 2023, 12:13 GMT
Award evaluation window
6 Oct 2023 – …
Authority reference
DN687166
FTS notice number
2023/S 000-032915
Classification (CPV)
Passenger carsRoad transport services
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-03fb20 Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
6 Oct 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Oct 2023, 14:05 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

6 Oct 2023 → 7 Nov 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Oct 2023, 14:00 BST
  2. Bids opened
    6 Oct 2023, 14:05 BST
  3. Notice published
    7 Nov 2023, 12:13 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Nov 2023, 12:13 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 43 from SMEs
Contracts signed 1latest 7 Nov 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Short Duration Vehicle Hire

    Signed
    7 Nov 2023
    Value
    £4,675,396
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic3——

Contracting authority & participating public bodies

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bournemouth Christchurch and Poole Council, Town Hall, Bournemouth, South West, BH2 6DYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Courts of Justice, StrandReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • U-Drive LtdFramework contractor 48-56 Old Wareham Road, Poole, Dorset, South West, BH12 4QR

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria