Official UK procurement notice
AT1426 Servicing of Air Conditioning Equipment and Associated Works
Authority: Luton Council (Local council)
What is being bought
Published requirement descriptionServicing of Air Conditioning Equipment and Associated Works. Maintenance predominately relates to servicing of air conditioning units, air handling units and fan coiled units.
- The authority expects to re-tender this requirement around 7 Jan 2030, 23:59 GMT.
CPV: Air-conditioning installation work · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
- Economic & financial standing
Company turnover - £300,000 ( x 2 annual contract value)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
Company turnover - £300,000 ( x 2 annual contract value)
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 7 Jan 2030
- First published
- 23 Sept 2025, 13:38 BST
- Last source update
- 23 Mar 2026, 13:01 GMT
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
791331- FTS notice number
2025/S 000-076897- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a024Find a Tender- Contract terms summary
As per T&Cs attached to the tender.
How it was run
Official notice- Submission deadline
- 22 Dec 2025, 17:00 GMT
- Clarification deadline
- 17 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procontract.due-north.com ↗ Project reference DN791331
Timeline
23 Sept 2025 → 23 Mar 2026 · 11 dates- Planning notice published389 days ago23 Sept 2025, 13:38 BST
- Market engagement372 days ago9 Oct 2025, 23:59 BST
Luton Borough Council will be going out to tender for servicing of air conditioning equipment and associated works at its properties and intends to appoint a single Contractor.
The work will involve both reactive and planned maintenance and the tenders will be evaluated on the basis of price and quality. The work will include servicing of air conditioning units, air handling units and fan coiled units (4 pipe) including reactive repairs, emergency call outs and new works.
Luton Council will be hosting a Market Engagement event, so interested parties can come and hear more about the opportunity and ask relevant questions.
If you would like to attend this even which will be held online via Teams on Thursday 09th October 2025 at 11:00am, please email [email protected] by Friday 3rd October 2025 and you will be sent an invite.
- Next notice expected329 days ago21 Nov 2025, 23:59 GMT
- Tender notice published326 days ago25 Nov 2025, 14:19 GMT
- Clarification questions by303 days ago17 Dec 2025, 17:00 GMT
- Submission deadline298 days ago22 Dec 2025, 17:00 GMT
- Award decision expected by259 days ago30 Jan 2026, 23:59 GMT
- Assessment summaries sent248 days ago11 Feb 2026
- Standstill ends238 days ago20 Feb 2026, 23:59 GMT
- Contract starts229 days ago2 Mar 2026
- Latest notice published208 days ago23 Mar 2026, 13:01 GMT
Notice history
13 events · 5 releases on Find a Tender · since 23 Sept 2025- Preliminary market engagement notice published23 Sept 2025, 13:38 BSTUK2
- Planned procurement notice published13 Nov 2025, 13:37 GMTUK3
- Published value updated to £750,00013 Nov 2025, 13:37 GMTwas £1,000,000
- Status changed to planned13 Nov 2025, 13:37 GMT
- Procurement method changed13 Nov 2025, 13:37 GMT
- Deadline published: 18 Dec 2025, 17:00 GMT13 Nov 2025, 13:37 GMT
- Tender notice published25 Nov 2025, 14:19 GMTUK4
- Status changed to active25 Nov 2025, 14:19 GMT
- Deadline moved to 22 Dec 2025, 17:00 GMT25 Nov 2025, 14:19 GMT+4 days · was 18 Dec 2025, 17:00 GMT
- Contract award notice published11 Feb 2026, 16:48 GMTUK6
- Status changed to complete11 Feb 2026, 16:48 GMT
- Contract signature expected27 Feb 2026, 23:59 GMTscheduled
- Contract details notice published23 Mar 2026, 13:01 GMTUK7
Routine re-releases (5)
- 2025-11: 1 release · 13 Nov 2025
- 2025-09: 1 release · 23 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Constant Cooling LtdSME2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2031Extensions: Up to a further 24 months, 2 x up to 12 months each | £750,000 | 11 Feb 2026 | Awarded |
Contracts
Servicing of Air Conditioning Equipment and Associated Works · Constant Cooling LtdSME
- Signed
- 20 Mar 2026
- Value
- £75,000
- Period
- 20 Mar 2026 – 19 Mar 2029 · up to 19 Mar 2031 with extensions
- Status
- active
- Extensions
- max. 24 months - 2 x up to 12 months each
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 14final-stage tenders · 15 at stage one | 13 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Constant Cooling Ltd Awarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender