Official UK procurement notice
Servicing and Maintenance of Automatic Doors
Authority: Lothian Health Board
What is being bought2 lots · detail below
Published requirement description1.1.1 The procurement, pursuant to which this Invitation to Tender (“ITT”) is issued, seeks a suitably qualified and certified contractor to undertake inspections, routine servicing and maintenance of automatic doors; repair and / or replacement of parts, and the optional new installs up to 50k GBP
- Recurrence: The contract duration is 3 years with the option to extend for 2 x 12 months.
CPV: Doors · Installation of doors and windows and related components · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Planned Preventive Maintenance (PPM)AwardedRenewal
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset or to repair as necessary all to ensure the satisfactory operation of the automatic doors (the “Services”) for all types including sliding, bi-folding, revolving, both closed and open protocol within all locations throughout NHS Lothian.
Lot #2Manufacture, Supply & Install of Automatic DoorsAwardedRenewal
2.2.6 All replacement equipment supplied by the Contractor must be compatible with the existing system and associated control equipment, comply with the relevant British Standards and carry the appropriate identification mark (Kite marked and CE/UKCA marked. The Contractor must enquire with the Board about the potential use of relevant equipment from existing units before acquiring new equipment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Economic & financial standing
[4B1.2] Bidders are required to provide their average yearly turnover for the last 3 years. The yearly turnover required must be a maximum of twice the estimated contract value - >500k GBP p.a
Bidders will be required to obtain a Parent Company Guarantee when bidding on behalf of a subsidiary company.
Insurance
[4B5.1a] - Professional indemnity insurance 5 million GBP
[4B5.1b] - Employer's (Compulsory) Liability Insurance of 5 million GBP
[4B5.2] - Public Liability Insurance of 10 million GBP
[4B5.2] - Product Liability Insurance of 5 million GBP
- Technical & professional ability
[4C1.1/4C1.2] Bidders must provide two examples of services carried out during the past three years that demonstrate experience to deliver the services described in part II.2.4 of the Contract Notice and the ITT
SPD [4C.2] The successful bidder should be registered with the Automatic Door Suppliers Association (ADSA) or Automatic Door Installation Associate (ADIA), CHAS and Safe Contractor or equivalent.
SPD [4C.6] Any person(s) undertaking the services will be Level 2 NVQ Diploma in Specialist Installation Occupations (Construction) – Door, Gate and Shutter Systems – Installation and Maintenance (or similar) by the contract start and for the duration of the contract; registration shall be demonstrated within proposal.
4D1]
- Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent).
- The Bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent.
[4D1] Quality Management. The Bidder must have the following:
A documented process for ensuring that quality management is effective in educing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for qualit…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · The contract duration is 3 years with the option to extend for 2 x 12 months.
- First published
- 11 Dec 2025, 15:21 GMT
- Last source update
- 28 Apr 2026, 10:20 BST
- Award evaluation window
- 29 Jan 2026 – …
- Authority reference
Ref: LR3-128-2025- FTS notice number
2026/S 000-038364- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f41fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Objective criteria for ensuring the selection of suitably qualified candidates: This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the SPD Guidance document attached to this project in PCS-T. We will apply a single stage process: Pre-Qualification via the SPD. The SPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. Bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 of this Notice. TUPE won't apply The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29766. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:769193) (SC Ref:830412)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 29 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Jan 2026, 12:00 GMT
Timeline
29 Jan 2026 → 28 Apr 2026 · 3 dates- Submission deadline269 days ago29 Jan 2026, 12:00 GMT
- Bids opened269 days ago29 Jan 2026, 12:00 GMT
- Notice published181 days ago28 Apr 2026, 10:20 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Apr 2026, 10:20 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Planned Preventive Maintenance (PPM)1 award | |||
| Dasco Entrance Technology LTDSME | £585,250 † | — | Awarded |
| Lot 2 · Manufacture, Supply & Install of Automatic Doors1 award | |||
| Record UK | £500,000 † | — | Awarded |
Contracts
Planned Preventive Maintenance (PPM) · Dasco Entrance Technology LTDSME
- Signed
- 27 Apr 2026
- Value
- £585,250
- Status
- active
Manufacture, Supply & Install of Automatic Doors · Record UK
- Signed
- 2 Apr 2026
- Value
- £500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Planned Preventive Maintenance (PPM) | 6bids · 6 electronic | 6 | — | — |
| 2 · Manufacture, Supply & Install of Automatic Doors | 6bids · 6 electronic | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Dasco Entrance Technology LTDAwarded supplier
- Record UKAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.