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Published 8 Sept 2022, 11:07 BST

Official UK procurement notice

Serials, Periodicals, and Associated Services (Print and Digital)

Official notice

Authority: University of Reading (Education)

Framework agreement2 lotsGoodsOpen procedureMax 1 lot to bid
Sectors: Printed matter and related products (22) Delivery: UK
Framework ceiling (notional)£300,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 30 May 2023awarded 17 Jul 2023
Lots 2max 1 to bid

What is being bought2 lots · detail below

Published requirement description

The current ‘Serials, Periodicals and Associated Services’ agreement is led by SUPC and supported by HEPCW, LUPC, NEUPC, and NWUPC along with the four specialist library consortia Academic Libraries North, MUAL, NEYAL, and WHELF. The agreement ran for an initial 2 year period and has had two 12 month extensions, totally four years. It expires on 30th April 2023 and is likely to be extended until 31st July 2023.

The agreement scope remains similar to the current agreement and will cover the supply of serials by subscriptions agents in print and/or electronic formats. This includes current, backissue, backsets and digital archives of periodicals; newspapers and annuals (annual conference proceedings, reports, yearbooks, etc); the journals, memoirs, proceedings, transactions and other similar publications of societies; numbered monographic series; standing orders; standards and databases. Also included are associated services relating to consolidation or usage analysis.

CPV: Newspapers, journals, periodicals and magazines

How this framework works

From the published notice
Places
up to 10 suppliers · 3 bids received (0.3 per place) · 3 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 1 of them
Lot #1Full subscription management serviceAwardedRenewalPublished value£250,000,000

Lot 1 is intended for suppliers delivering comprehensive academic library subscription services from any publisher willing to contract via a subscriptions agent, including both print and digital resources with a subscriptions management portal and appropriate consolidation services. Additional information: It is intended that Lot 1 will be awarded to a maximum of 4 Suppliers.

NB: A lack of bidders for Lot 2 mean that we are awarding this contract based on the requirements and characteristics of Lot 1 only.

Delivery: UK · Various locations around the UK
Extensions: The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.Variant bids: not allowed
22200000 Newspapers, journals, periodicals and magazines
Lot #2Partial subscription management serviceRenewalPublished value£50,000,000

Lot 2 is intended for suppliers who cannot offer the full service but nevertheless offer valuable services to members. It is appropriate for suppliers who may not have a subscriptions management portal or who offer only digital services. A broad range of suppliers might fall into this Lot but they must be able to manage subscription transactions on behalf of members and offer a wide range of publishers. Additional information: It is intended that Lot 2 will be awarded to a maximum of 6 Suppliers.

Delivery: UK · Various locations around the UK
Extensions: The Framework Agreement shall commence on the 1st August 2023 and will last for 2 years, with the option to extend multiple times for up to a further two years to a maximum of 31st July 2027, subject to satisfactory performance and the ongoing needs of members being met.Variant bids: not allowed
22200000 Newspapers, journals, periodicals and magazines

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (6)
  • Contract Management & Reporting: 15%
  • Subscription Management: 25%
  • Subscription Management System: 15%
  • Payment, Invoicing & Credits: 15%
  • Responsible Procurement: 10%
  • price: 20%
Published award criteria (6)
  • Contract Management & Reporting: 15
  • Subscription Management: 25
  • Subscription Management System: 15
  • Payment, Invoicing & Credits: 15
  • Responsible Procurement: 10
  • Price: 20%
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Serials, Periodicals, and Associated Services (Print and Digital)” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Sept 2022, 11:07 BST
Last source update
17 Jul 2023, 10:09 BST
Award evaluation window
30 May 2023 – …
Authority reference
LIB4054 SU
FTS notice number
2023/S 000-020440
Classification (CPV)
Newspapers, journals, periodicals and magazines
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0366df Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This framework agreeement was initially tendered with 2 lots but a lack of bidders for Lot 2 mean that a non-lotted framework is awarded based on the requirements and characteristics (including GBP value) of Lot 1 only

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
30 May 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
30 May 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

3 Feb 2023 → 17 Jul 2023 · 4 dates
  1. Next notice expected
    3 Feb 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    30 May 2023, 12:00 BST
  3. Bids opened
    30 May 2023, 12:00 BST
  4. Notice published
    17 Jul 2023, 10:09 BST

Notice history

5 events · 3 releases on Find a Tender · since 14 Apr 2023
  1. Published value updated to £300,000,000
    14 Apr 2023, 12:24 BST
    was £250,000,000
  2. Status changed to active
    14 Apr 2023, 12:24 BST
  3. Procurement method changed
    14 Apr 2023, 12:24 BST
  4. Deadline published: 30 May 2023, 12:00 BST
    14 Apr 2023, 12:24 BST
  5. Status changed to complete
    17 Jul 2023, 10:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 3
Contracts signed 1latest 17 Jul 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Full subscription management service

    Signed
    17 Jul 2023
    Value
    £250,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Full subscription management service3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

2 public bodies on the notice

Southern Universities Purchasing Consortium (SUPC)

Contracting authorityEducationBody governed by public lawEducation 111357 Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate, Reading, UK, RG6 6BUContact name, email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • Southern Universities Management ServicesReview body ReadingContact email, phone

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria