Official UK procurement notice
Secure Offsite Storage of Records and Records Management
Authority: Procurement and Logistics Service·Consortium: 18 public authorities
What is being bought
Published requirement descriptionSecure Offsite Storage of Records and Records Management
CPV: Records management
How this framework works
From the published notice- Places
- up to 4 suppliers · 5 bids received (1.3 per place) · 4 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Secure Offsite Storage of Records and Records ManagementAwardedRenewalPublished value£18,375,588
Secure Offsite Storage of Records and Records Management. Additional information: The estimated value per annum is GBP 3 341 016.The estimated value for 4 years would then be GBP 13 364 064.SS17ac - Commercial Conditions of Contract for Services Contracts also allows for up to three further extension periods, each of 6 months total GBP 5 011 524.Therefore the total estimated value is GBP 18 375 588.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Secure Offsite Storage of Records and Records Management” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Apr 2021, 17:04 BST
- Last source update
- 3 Aug 2021, 15:15 BST
- Award evaluation window
- 24 May 2021 – …
- FTS notice number
2021/S 000-018632- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a9c8Find a Tender
Publisher note: In section 1.2, it is stated that this procurement is a joint procedure and contract award is by a Central Purchasing Body.. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in section 1.1.
How it was run
Official notice- Appointment period ends
- 24 May 2021, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 24 May 2021, 15:30 BST
Timeline
24 May 2021 → 20 Nov 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown24 May 2021, 15:00 BST
- Bids opened24 May 2021, 15:30 BST
- Notice published3 Aug 2021, 15:15 BST
- Bids must remain valid until20 Nov 2021, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Aug 2021, 15:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract
- Signed
- 28 Jul 2021
- Value
- £18,375,588
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
18 public bodies on the noticeConsortium members and other public bodies
- Belfast Health and Social Care TrustContracting authority
- Business Services OrganisationContracting authority
- NI Ambulance Service TrustContracting authority
- NI Blood Transfusion ServiceContracting authority
- NI Fire and Rescue ServicesContracting authority
- NI Guardian Ad Litem AgencyContracting authority
- NI Medical and Dental Training AgencyContracting authority
- NI Patient Client CouncilContracting authority
- NI Practice and Education Council for Nursing and MidwiferyContracting authority
- NI Public Health AgencyContracting authority
- NI Regulation and Quality Improvement AuthorityContracting authority
- NI Social Care CouncilContracting authority
- Northern Health and Social Care TrustContracting authority
- Regional Health and Social Care BoardContracting authority
- South Eastern Health and Social Care TrustContracting authority
- Southern Health and Social Care TrustContracting authority
- Western Health and Social Care TrustContracting authority
Dispute resolution & review bodies
- BSO Procurement and Logistics ServicesReview body
- Business Services Organisation, Procurement and Logistics ServicesReview body
Framework contractors & participating bidders
4 commercial parties on the notice- COASTWAYS RECORDS MANAGEMENT LTDFramework contractor
- FILESERVICE LTDFramework contractor
- JOHN MORGAN SONS LTDFramework contractor
- OASIS Group NI LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.