Find a TenderAwarded
Published 15 Jun 2023, 10:12 BST

Official UK procurement notice

School of Biology / SMRU: Camera System for use in Aerial Surveys of Grey Seal Breeding Colonies

Official notice

Authority: University of St Andrews (Education)

GoodsOpen procedureSME suitable
Published estimate£200,000exc. VAT
Submissions closed 21 Jul 2023awarded 19 Sept 2023
Awarded to Phase One A/S

What is being bought

Published requirement description

Camera System for use in Aerial Surveys of Grey Seal Breeding Colonies.

CPV: Cameras

The lotProcurement structure

single lot · no lot value published
Lot #1Camera System for use in Aerial Surveys of Grey Seal Breeding ColoniesAwarded

Camera System for use in Aerial Surveys of Grey Seal Breeding Colonies.

The aim is to repeatedly produce high-resolution (approx. 2 cm / pixel Ground Sampling Distance) orthorectified image mosaics for grey seal breeding colonies in the UK. Each colony is surveyed around five times throughout a breeding season (Sep-Dec). The sizes of the survey sites vary from under 0.5 km2 to 5 km2. Whereas some of the sites have very little elevation, others are long narrow beaches at the foot of high cliffs.

Standard survey parameters

Aircraft type: Small (four- or six-seater) twin-engine fixed-wing aircraft (eg, Vulcanair / Partenavia P68 or Piper PA-23 Aztec)

Survey altitude (AGL): approx. 1100 ft

We cannot go much lower due to some survey sites being at the foot of 250m high cliffs (820ft). We do not want to go higher in order to remain below cloud base as much as possible.

Survey flight speed: ≤ 130 kts ground speed (typically around 110 kts)

Survey area: Approx. 80 sites of different size (0.5-5 km2, around 1 km2 on average), up to 40 surveyed on a single day.

Light conditions: Surveys are carried out in autumn and winter (mid-September to end of December) in the UK (between 52˚ to 60˚ North). Days are very short towards the end of the breeding season and, given other constraints (e.g., weather windows, airspace restrictions), surveys regularly have to be carried out in poor light conditions (eg, solar altitude below 10˚, overcast, area of interest at foot of north-facing cliffs).

System requirements

Camera type: RGB still camera (option to add IR camera would be desirable)

Total number of pixels: ≥ 150 MP

Number of pixels across flight track: approx. ≥15,000

Cover across flight track: ≥ 300 m

Ground sampling distance (GSD): approx. ≤ 2 cm / pixel

Image overlap (consecutive frames): ≥ 60%

Maximum shutter speed: 1/1000 sec or faster

Minimum frame interval: ≤ 1 sec

Camera stabilisation: gyro-stabilised mount that automatically corrects for aircraft pitch / role / yaw

Georeferencing: All photographs should be georeferenced as accurately as possible.

Forward motion compensation: ≤ 1.5 pixels forward motion blur at 130 kts ground speed. Some type of active FMC is likely necessary to allow for slow shutter speeds in poor light conditions.

Monitors: Ideally the system would include three monitors:

  1. pilot’s monitor to guide pilot onto survey tracks
  2. camera operator’s ‘monitor 1’ for selecting, monitoring, and adjusting survey flight tracks. It usually isn’t possible to stick to a pre-flight survey plan, so it must be possible to quickly change the order and/or flight direction of different survey runs in-flight to conduct survey flights as efficiently as possible.
  3. camera operator’s ‘monitor 2’ for checking image quality

Software: Software packages should cover all aspects of survey planning, survey flight management & guidance, and image processing (eg, georeferencing, stitching, orthorectifying).

System size: small footprint to allow installation in different types of small (4- or 6-seater) aircraft (eg, Vulcanair / Partenavia P68, Piper PA-23 Aztec, or smaller). The system must fit a camera hatch that is 45 cm wide and 20 cm deep.

System installation and operation: easy and quick to install in and remove from aircraft by one or two people. System must be operable by one person (not the pilot).

Please see ITT for full requirements. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗

Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Delivery: Scotland · UK - St Andrews
Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Jun 2023, 10:12 BST
Last source update
4 Oct 2023, 14:21 BST
Award evaluation window
21 Jul 2023 – …
Authority reference
BIO/150623/CM/SL
FTS notice number
2023/S 000-029271
Classification (CPV)
Cameras
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-03d66c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.

If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

The anticipated review body in such cases would be:

Dundee Sheriff Court

6 West Bell Street

Dundee

DD1 9AD

Telephone: +44 1382 229 961

Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.

Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.

Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.

If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.

Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted (SC Ref:745815)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofstandrews ↗

Submission deadline
21 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
90 days from the deadline
Bids opened
21 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Jul 2023 → 4 Oct 2023 · 3 dates
  1. Submission deadline
    21 Jul 2023, 12:00 BST
  2. Bids opened
    21 Jul 2023, 12:00 BST
  3. Notice published
    4 Oct 2023, 14:21 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Oct 2023, 14:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 22 from SMEs
Contracts signed 1latest 19 Sept 2023
Awarded toValueDateStatus
Phase One A/SSME€190,480 †—Awarded

Contracts

  • Contract 029271-2023-BIO/150623/CM/SL-1 · Phase One A/SSME

    Signed
    19 Sept 2023
    Value
    €190,480
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

University of St Andrews

Contracting authorityEducationBody governed by public lawEducation Walter Bower House, Eden Campus, Guardbridge, Scotland, KY16 0USContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sheriff CourtReview body DundeeContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Phase One A/SAwarded supplier Roskildevej 39, Frederiksberg, DK01, 2000Contact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria