Find a TenderAwarded
Published 5 May 2023, 14:57 BST

Official UK procurement notice

School Based Counselling · UK public procurement notice

Official notice

Authority: Renfrewshire Council (Local council)

ServicesOpen procedureSME suitable
Awarded value£343,300published contract · exc. VAT
Submissions closed 16 Jun 2023awarded 18 Oct 2023
Awarded to Place2Be

What is being bought

Published requirement description

Renfrewshire Children’s Services are seeking to contract for a school-based counselling service. It will cover three primary schools and one secondary school to provide therapeutic support and improve the mental health and wellbeing and emotional resilience of children and young people.

This contract aims to support children and young people referred to the service by the school - usually those with more complex needs. The service will be available for at least two consecutive days a week in two of the primary schools and 2.5 consecutive days a week in one primary and the secondary school throughout school term time.

It is expected that the provider will be flexible and responsive to local need as appropriate.

CPV: Counselling services · Guidance and counselling services

The lotProcurement structure

single lot · no lot value published
Lot #1The Tender Procedure was conducted in accordance with an above Government Procurement…Awarded

The Tender Procedure was conducted in accordance with an above Government Procurement Agreement (GPA) Threshold Open Tender procedure relating to a Services Contract.

Delivery: Scotland · Renfrewshire
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (9)
  • Complaints Procedure: 2%
  • Proposals for Delivering the Service: 35%
  • Implementation Plan: 8%
  • Service Delivery Improvement: 8%
  • Unforeseen Events: 5%
  • Management and Staffing: 12%
  • Community Benefits: 5%
  • Fair Work Practices: 5%
  • price: 20%
Published award criteria (10)
  • Child Protection: Pass/Fail
  • Complaints Procedure: 2%
  • Proposals for Delivering the Service: 35%
  • Implementation Plan: 8%
  • Service Delivery Improvement: 8%
  • Unforeseen Events: 5%
  • Management and Staffing: 12%
  • Community Benefits: 5%
  • Fair Work Practices: 5%
  • Price: 20%
Conditions of participation4
  • Suitability

    Formal counselling should be undertaken by a professional counsellor, acting in their specialist role, and in accordance with a strict code of ethics, which requires confidentially, accountability and clinical supervision.

    • All school-based staff will be required to have an up-to-date enhanced disclosure Scotland PVG.
    • All counsellors must be appropriately trained and qualified and accredited by their professional/therapeutic bodies, such as Counselling & Psychotherapy in Scotland (COSCA), or British Association for Counselling and Psychotherapy (BACP).

    The service Provider should conform to agreed professional standards, such as those provided by COSCA and BACP.

    The service Provider should conform to current best practice for school-based counselling, specifically in respect of counsellors’ qualifications, supervision policy, child protection policies and continuous professional development and learning.

  • Economic & financial standing

    INSURANCE

    The successful Tenderer must hold, or commit to obtain prior to the commencement of and duration of the Contract of any subsequently awarded contract, the types and levels of insurance indicated below:

    • Employers Liability - 5 million GBP minimum (statutory), each and every claim
    • Public Liability - 5 million GBP minimum, each and every claim
    • Professional Indemnity - 1 million GBP minimum, in the aggregate
    • Motor Vehicle - If vehicles are used at all for this contract (ie for attending council premises for supplier performance monitoring meetings): Third party Motor Vehicle cover (statutory) to be evidenced with a MV certificate in the COMPANY name; OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.

    FINANCIAL

    The Council will use Dun & Bradstreet (D&B) to assist in its determination of the organisation’s financial status and risk. The Council would expect Tenderers to have a minimum D&B Failure Score of 20, however failure to meet this Failure Score would not necessarily merit a ‘FAIL’ as the D&B Failure Score is only one factor used by the Council in assessing the acceptability or otherwise of a Tenderer’s financial status.

    The Council will take into account the Tenderer’s response to the SPD Part 1V Question 4B.1.1. Fu…

  • Technical & professional ability

    Tenderers will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described.

    A minimum of two examples will be required.

  • Technical & professional ability

    a) All staff appointed to the contract must have an up-to-date enhanced disclosure Scotland PVG carried out at the providers cost before being able to provide these services.

    b) Tenderers will be required to confirm that they and/or the service provider have the relevant educational and professional qualifications.

    c) All staff must be appropriately trained and qualified and accredited by relevant professional/therapeutic bodies. For example, counselling staff delivering services should be accredited with COSCA (Counselling and Psychotherapy in Scotland) or BACP (British Association for Counselling and Psychotherapy) or equivalent.

    d) Tendering organisations should conform to agreed professional standards, such as those provided by COSCA and BACP, and current best practice for school-based counselling.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 May 2023, 14:57 BST
Last source update
6 Dec 2023, 11:33 GMT
Award evaluation window
16 Jun 2023 – …
Authority reference
RC-CPU-22-340
FTS notice number
2023/S 000-035909
Classification (CPV)
Counselling servicesGuidance and counselling services
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-03c6d4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The Contract will be subject to the Council's Contract Management Procedures; Please refer to the Tender Documents.

Review and risk notes
Review procedure

An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

Publisher note: (SC Ref:746357)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
16 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
16 Jun 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Jun 2023 → 6 Dec 2023 · 4 dates
  1. Submission deadline
    16 Jun 2023, 12:00 BST
  2. Bids opened
    16 Jun 2023, 12:00 BST
  3. Bids must remain valid until
    13 Nov 2023, 23:59 GMT
  4. Notice published
    6 Dec 2023, 11:33 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Dec 2023, 11:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £343,3001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 18 Oct 2023
Awarded toValueDateStatus
Place2Be£343,300 †—Awarded

Contracts

  • Contract 035909-2023-RC-CPU-22-340-1 · Place2Be

    Signed
    18 Oct 2023
    Value
    £343,300
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Renfrewshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1JBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • See VI.4.3 belowReview body See VI.4.3 Below
  • Sheriff Court or the Court of SessionReview body See VI.4.3 Below

Bidders & participating suppliers

1 commercial party on the notice
  • Place2BeAwarded supplier 175 St John Street, London, UK, EC1V 4LWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.