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Published 2 Jun 2025, 16:57 BST

Official UK procurement notice

Scan4Safety - Supply of IMS & POC Scanning System and Associated Hardware Devices

Official notice

Authority: SUPPLY CHAIN COORDINATION LIMITED (Public body)

Framework agreement4 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£200,000,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 11 Feb 2026awarded 5 Jun 2026
Awarded to CSS EUROPE LIMITED +10 more4 awards
Framework period 4 yrsends 26 Mar 2030 · up to 17 Sept 2030 with extensions · starts 27 Mar 2026

What is being bought4 lots · detail below

Published requirement description

This procurement is in relation to managing high-risk medical devices and healthcare consumables across the supply chain, in-trust inventory management and point-of-care services which are crucial for enhancing patient safety, supply chain resilience, clinical productivity, and cost efficiency.

NHS Supply Chain is inviting interactions with qualified supplier organisations capable of delivering these services as part of the tender process. The tender will establish a framework agreement encompassing the following service requirements:

-Inventory Management Systems

-Point-of-Care Scanning Systems

-Hardware and devices supporting inventory management and point-of-care scanning

These categories have been separated into four lots:

Lot 1: Inventory Management Systems (IMS)

Lot 2: Point-of-Care Scanning Systems (PoC)

Lot 3: IMS & PoC Systems Combined

Lot 4: Hardware and devices supporting inventory management and point-of-care scanning

Suppliers are expected to contribute to the development of final requirements based on their ability to deliver one, two, or all of these services. They may bid for individual Lots or any combination thereof, with no restrictions. Each Lot will be evaluated independently, and inclusion in the framework will be awarded accordingly.

  • Not divided into lots: Time and technical restraints to split out the tender documentation into separate lots. The Documents had been created as single versions covering all lots from the beginning.

CPV: Barcode readers · Industry specific software package · Inventory management software package · Scanners for computer use · Software integration consultancy services · Software package and information systems

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
11 bids on the busiest of 4 lots · 13 suppliers appointed
Framework period
4 yrs · up to 4 yrs 6 mo from 27 Mar 2026
Supplier levy on call-offs (max %)
1% of call-off value
Who may buy through it

Any NHS Trust

Any other NHS Entity

Any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or

Any private sctor entity active in the UK healthcare sector

Published description of the framework

Further Competition – available for all Lots – a call-off award following a mini-competition to which all Suppliers within the relevant Lot who are capable of providing the relevant Goods/Services will be invited.

Direct award (Lot 4 only) (Award Without Competition under the Procurement Act): the Buyer may directly award a Call Off Order to the Supplier with the best price capable of meeting all the requirements of the call off requirement.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot

Every one of these 4 lots carries the same published figure, £200,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Inventory Management Systems (IMS)AwardedRenewal 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 27 Mar 2026 – 26 Mar 2030 (4 yrs) · up to 17 Sept 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Extension options published
48000000 Software package and information systems48100000 Industry specific software package48430000 Inventory management software package72227000 Software integration consultancy services
Lot #2Point-of-Care Scanning Systems (PoC)Awarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 27 Mar 2026 – 26 Mar 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30216110 Scanners for computer use48000000 Software package and information systems48100000 Industry specific software package48430000 Inventory management software package72227000 Software integration consultancy services
Lot #3IMS & PoC Systems CombinedAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 27 Mar 2026 – 26 Mar 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30216110 Scanners for computer use48000000 Software package and information systems48100000 Industry specific software package48430000 Inventory management software package72227000 Software integration consultancy services
Lot #4Hardware and devices supporting inventory management and point-of-care scanningAwarded 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 27 Mar 2026 – 26 Mar 2030 (4 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
30216110 Scanners for computer use30216130 Barcode readers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical: 60%
  • Commercial: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical
  • Commercial
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Scan4Safety - Supply of IMS & POC Scanning System and Associated…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Any NHS Trust Any other NHS Entity Any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or Any private sctor entity active in the UK healthcare sector
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
2 Jun 2025, 16:57 BST
Last source update
9 Jun 2026, 10:53 BST
Award evaluation window
Submission end – 13 Mar 2026
Authority reference
Project 1623 Scan4Safety
FTS notice number
2026/S 000-000844
Latest notice
Contract award notice (UK6)
Classification (CPV)
Barcode readersIndustry specific software packageInventory management software packageScanners for computer useSoftware integration consultancy servicesSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-052b07 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
11 Feb 2026, 15:00 GMT
Clarification deadline
21 Jan 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value
Detailed submission instructions & authority contactsFrom official release

nhssupplychain.app.jaggaer.com ↗

Timeline

2 Jun 2025 → 9 Jun 2026 · 10 dates
  1. Planning notice published
    2 Jun 2025, 16:57 BST
  2. Market engagement
    2 Jul 2025, 23:59 BST

    We are starting preliminary market engagement and we are looking to engage with all interested parties and this engagement will consist of:-

    Interested parties are being invited to webinar meetings as part of the pre-market engagement process. This will be to provide detail around the current understanding of the framework requirements and seek input and clarifications to the requirements of the services.

    These events will be on 12/06/2025 and 17/06/2025 and interested parties can attend either event.

    Please express you interest in attending to [email protected] stating details of attendee(s) and which event you would attend. Confirmation will be provided prior to the event.

    Interested parties will be issued the Draft Specification for feedback available for completion up until the deadline date of 25/06/2025.

    There is no guarantee that a formal procurement process will be launched as a result of this early market engagement exercise, nor that any contract(s) will be placed. No remuneration or compensation etc will be paid to organisations who take part in this early market engagement exercise. Suppliers should take part in this process only on the basis that they fully understand and accept this position who will then be in contact with the pre-engagement information.

  3. Next notice expected
    16 Jul 2025, 23:59 BST
  4. Tender notice published293 days ago
    6 Jan 2026, 17:35 GMT
  5. Clarification questions by278 days ago
    21 Jan 2026, 15:00 GMT
  6. Admission / appointment period ends257 days ago · period end, not a bid countdown
    11 Feb 2026, 15:00 GMT
  7. Award decision expected by227 days ago
    13 Mar 2026, 23:59 GMT
  8. Contract starts214 days ago
    27 Mar 2026
  9. Assessment summaries sent140 days ago
    9 Jun 2026, 00:00 BST
  10. Latest notice published139 days ago
    9 Jun 2026, 10:53 BST

Notice history

10 events · 4 releases on Find a Tender · since 2 Jun 2025
  1. Preliminary market engagement notice published
    2 Jun 2025, 16:57 BST
    UK2
  2. Tender notice published
    6 Jan 2026, 17:35 GMT
    UK4
  3. Published value updated to £200,000,000
    6 Jan 2026, 17:35 GMT
    was £100,000,000
  4. Status changed to active
    6 Jan 2026, 17:35 GMT
  5. Procurement method changed
    6 Jan 2026, 17:35 GMT
  6. Deadline published: 11 Feb 2026, 15:00 GMT
    6 Jan 2026, 17:35 GMT
  7. Tender notice published
    7 Jan 2026, 09:42 GMT
    UK4
  8. Contract award notice published
    9 Jun 2026, 10:53 BST
    UK6
  9. Status changed to complete
    9 Jun 2026, 10:53 BST
  10. Contract signature expected
    23 Jun 2026, 23:59 BST
    scheduled
Published amendments (1)

Changes were made to provide additional clarity to the process and include Lotting to the Notice.

Routine re-releases (4)
  • 2025-06: 1 release · 2 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 134 awards · see the list ↓
Bids received 1110 from SMEs · busiest of 4 lots
Named bidders 13published on the award notice

£240,000,000 inc. VAT is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Inventory Management Systems (IMS)1 award
CSS EUROPE LIMITED, Elcom Systems LimitedSME, GHX UK LTD, Genesis Automation (UK) LtdSME, HTRAK LIMITED, Ingenica Solutions LtdSME +5 more24 Jun 2026 – 23 Jun 2030ceiling above5 Jun 2026Awarded
Lot 2 · Point-of-Care Scanning Systems (PoC)1 award
Elcom Systems LimitedSME, GHX UK LTD, Genesis Automation (UK) LtdSME, HTRAK LIMITED, Ingenica Solutions LtdSME, Omnicell +3 more24 Jun 2026 – 23 Jun 2030ceiling above5 Jun 2026Awarded
Lot 3 · IMS & PoC Systems Combined1 award
Elcom Systems LimitedSME, GHX UK LTD, Genesis Automation (UK) LtdSME, HTRAK LIMITED, Ingenica Solutions LtdSME, Omnicell +3 more24 Jun 2026 – 23 Jun 2030ceiling above5 Jun 2026Awarded
Lot 4 · Hardware and devices supporting inventory management and point-of-care scanning1 award
Dakota Integrated SolutionsSME, Elcom Systems LimitedSME, Genesis Automation (UK) LtdSME, HTRAK LIMITED, Ingenica Solutions LtdSME, KESTRONICS LIMITED +3 more24 Jun 2026 – 23 Jun 2030ceiling above5 Jun 2026Awarded

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Inventory Management Systems (IMS)11final-stage tenders100—
2 · Point-of-Care Scanning Systems (PoC)9final-stage tenders80—
3 · IMS & PoC Systems Combined9final-stage tenders80—
4 · Hardware and devices supporting inventory management and point-of-care scanning9final-stage tenders80—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

SUPPLY CHAIN COORDINATION LIMITED

Contracting authorityPublic authority - sub-central government GB-PPON: PLLH-1887-BMRL Wellington House, 133-155 Waterloo Road, London, London, SE1 8UGContact name, email

Framework contractors & participating bidders

13 commercial parties on the notice
  • Bar Code Data LtdFramework contractorGB-PPON: PXTD-1929-GJLZ Ashton House, Margaret Street, Ashton-under-Lyne, North West, OL7 0SHContact email
  • CSS Europe LimitedFramework contractorGB-PPON: PHLB-7882-HJTY Unit 3 Parkside Court, Lichfield, West Midlands, WS13 7FEContact email
  • DAKOTA INTEGRATED SOLUTIONS LIMITEDFramework contractorGB-PPON: PTVZ-4447-CHRP Integration House Mercury Park, Manchester, North West, M41 7LYContact email
  • ELCOM SYSTEMS LIMITEDFramework contractorGB-PPON: PDPL-4468-PJHN Orion House, London, London, WC2H 9EAContact email
  • GENESIS AUTOMATION (UK) LIMITEDFramework contractorGB-PPON: PYGN-4262-BDMX Saxon Business Park Hanbury Road, Bromsgrove, West Midlands, B60 4ADContact email
  • GHX UK LTDFramework contractorGB-PPON: PMML-3267-PZWJ The Bradfield Centre 184 Cambridge Science Park, Cambridge, East of England, CB4 0GAContact email
  • GLOBAL VIEW SYSTEMS LIMITEDFramework contractorGB-PPON: PZHR-4211-BPBV Cedar House, Newport, Wales, NP10 8FYContact email
  • HTRAK LIMITEDFramework contractorGB-PPON: PGZH-4852-JRPT Suite D Unit 1 Walton Lodge, Aylesbury, South East, HP21 7QYContact email
  • INGENICA SOLUTIONS LIMITEDFramework contractorGB-PPON: PWDD-6716-NMYH Station House, Havant, South East, PO9 1QUContact email
  • KESTRONICS LIMITEDFramework contractorGB-PPON: PWYN-2225-BTNY Room 72, Brookmans Park Teleport Great North Road, Hatfield, East of England, AL9 6NEContact email
Show 3 more suppliers
  • OMNICELL LIMITEDFramework contractorGB-PPON: PJYC-9385-GNHX 714 Eddington Way, Warrington, North West, WA3 6BAContact email
  • Sonitor Technologies ASFramework contractorGB-PPON: PRVW-7521-MLDZ Drammenseveien 288, Oslo, NO, N-0283, NOContact email
  • THE BARCODE WAREHOUSE LIMITEDFramework contractorGB-PPON: PHDM-4443-WYRY Telford Drive, Nottinghamshire, East Midlands, NG24 2DXContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender