Official UK procurement notice
Sapientia Education Trust HR & Payroll Software
Authority: Sapientia Education Trust (Public body)
What is being bought
Published requirement descriptionSapientia Education Trust required one supplier to provide their requirement of HR & Payroll Software. Please see tender documents for further information.
CPV: Time accounting or human resources software package · Transaction server software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£360,000
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality - Demonstrations: 20%
- Quality – Compliance with Specification: 45%
- Contract Price - Based on initial 3 year contract period: 35%
Published award criteria (3)
- Quality - Demonstrations
- Quality – Compliance with Specification
- Contract Price - Based on initial 3 year contract period
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Oct 2025, 10:03 GMT
- Last source update
- 28 Oct 2025, 10:03 GMT
- Award evaluation window
- Submission end – 1 Apr 2026
- Authority reference
CA16659- FTS notice number
2025/S 000-068817- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d4dcFind a Tender
How it was run
Official notice- Submission deadline
- 24 Nov 2025, 10:00 GMT
- Clarification deadline
- 14 Nov 2025, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
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Timeline
28 Oct 2025 → 1 Apr 2026 · 5 dates- Tender notice published363 days ago28 Oct 2025, 10:03 GMT
- Clarification questions by346 days ago14 Nov 2025, 10:00 GMT
- Submission deadline336 days ago24 Nov 2025, 10:00 GMT
- Contract starts208 days ago1 Apr 2026, 00:00 BST
- Award decision expected by207 days ago1 Apr 2026, 23:59 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published28 Oct 2025, 10:03 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender