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Published 18 Jun 2025, 16:13 BST

Official UK procurement notice

Royal Cornwall Hospitals Charity Lottery Fundraising Agency

Official notice

Authority: Royal Cornwall Hospitals NHS Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Community & Cultural Services (98) Delivery: South West (UKK30)
Published estimate£400,000≈ £100k / year · £480,000 inc. VAT
Submissions closed 21 Jul 2025awarded 18 Feb 2026
Award (standstill) to BURDEN & BURDEN MARKETING LIMITED
Contract term 4 yrsends 31 Oct 2029 · up to 31 Oct 2032 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Royal Cornwall Hospitals Charity is looking to appoint a Fundraising Agency to support with the launch of a new lottery.

  • No preliminary market engagement: Market engagement was undertaken prior to the Procurement Act coming into effect.

CPV: Services furnished by business organisations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsPublished value£400,000
Contract period: 1 Nov 2025 – 31 Oct 2029 (4 yrs) · up to 31 Oct 2032 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: South West
Extensions: Able to extend by up to 3-years.
98111000 Services furnished by business organisations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 35%Social value: 10%
Published sub-criteria (6)
  • Proposed Service Delivery Model: 35%
  • Mobilisation Plan: 5%
  • Contingency Plans: 5%
  • Supplier Presentation: 10%
  • Commercial Submission: 35%
  • Social Value: 10%
Published award criteria (6)
  • Proposed Service Delivery Model
  • Mobilisation Plan
  • Contingency Plans
  • Social Value
  • Supplier Presentation
  • Commercial Submission
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jun 2025, 16:13 BST
Last source update
19 Feb 2026, 14:32 GMT
Award evaluation window
Submission end – 9 Sept 2025
Authority reference
NHS2267
FTS notice number
2025/S 000-033456
Latest notice
Contract award notice (UK6)
Classification (CPV)
Services furnished by business organisations
Delivery area
South West (UKK30)
Official registry OCID
ocds-h6vhtk-054f56 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
21 Jul 2025, 09:00 BST
Clarification deadline
21 Jul 2025, 09:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

18 Jun 2025 → 2 Mar 2026 · 8 dates
  1. Tender notice published
    18 Jun 2025, 16:13 BST
  2. Clarification questions by
    21 Jul 2025, 09:00 BST
  3. Submission deadline
    21 Jul 2025, 09:00 BST
  4. Award decision expected by
    9 Sept 2025, 00:59 BST
  5. Contract starts358 days ago
    1 Nov 2025
  6. Assessment summaries sent248 days ago
    19 Feb 2026
  7. Latest notice published247 days ago
    19 Feb 2026, 14:32 GMT
  8. Standstill ends236 days ago
    2 Mar 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 18 Jun 2025
  1. Tender notice published
    18 Jun 2025, 16:13 BST
    UK4
  2. Contract award notice published
    19 Feb 2026, 14:32 GMT
    UK6
  3. Status changed to complete
    19 Feb 2026, 14:32 GMT
  4. Contract signature expected
    4 Mar 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 award exc. VAT
Bids received 11 from SMEs
Named bidders 1published on the award notice
Awarded toValueDateStatus
BURDEN & BURDEN MARKETING LIMITEDSMENHS2267 - Royal Cornwall Hospitals Charity Lottery Fundraising Agency1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2033Extensions: Upto 3-Years Extension£400,00018 Feb 2026standstill to 2 Mar 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 2 at stage one10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Royal Cornwall Hospitals NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PGXP-9455-TXGR Treliske, Truro, South West, TR1 3LJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender