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Published 30 Aug 2024, 12:22 BST

Official UK procurement notice

Routine inspection, maintenance, and repairs of roll on/roll off containers and compactors

Official notice

Authority: Belfast City Council (Local council)

2 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN06)
Published estimate£350,000total for 2 lots
Submissions closed 30 Sept 2024awarded 14 Nov 2024
Awarded to MacNabb Bros. Waste Management Ltd, Benagh Engineering and Motor Works Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The ITT issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations.

The Council invited Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of routine inspection, maintenance, and repairs of roll on/roll off containers and compactors.

The ITT set out the information which was required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals were also assessed before the contract award was made.

CPV: Repair and maintenance services of machinery · Repair and maintenance services of metal containers

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£350,000 together) · win at most 2 of them · evaluation weights differ by lot
Lot #1Inspection, Repair and Maintenance of Roll-on/Roll-off ContainersAwardedRenewalPublished value£300,000

There are currently in the region of 90 No. containers in use at the Premises.

There are three types of container deployed by the Council as listed below:-

  • 8 no 31 m3 tapered compaction containers (suitable for cardboard compaction)
  • 58 no 27 m3 open top containers
  • 24 no 27 m3 compactors

All containers have been recently inspected, fully serviced and maintained and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in Annexe 1. We are currently in the process of replacing approximately 70 skip containers which should only require greasing and minimal repair in the first few years.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - • The inspection, maintenance and repair of other equipment or containers to support in-house operations. • Supply similar specification compactors or containers for hire, if required • Other similar services in the event of non or poor performance by another service provider. • Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered. • Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.Variant bids: not allowed
50514000 Repair and maintenance services of metal containers
Lot #2Inspection, Repair and Maintenance of Static CompactorsAwardedRenewalPublished value£50,000

There are currently 23 Gradall compactors in use at the Premises, 3 G140s, 3 G120s and 17 G90s with the G90s due to be replaced over the next two years to Numac NS 60s, 80s and 100s.

All compactors have recently been inspected, fully serviced and all necessary repairs carried out and should only require general preventative maintenance and occasional repairs as and when required. The minimum routine servicing schedule has been provided in Annexe 2. This is just a guideline, the Contractor must ensure the necessary inspections and servicing is carried out so that all compactors are running safely and efficiently.

The Council reserves the right to increase or decrease the number of containers/compactors or Premises to be serviced as part of the Contract.

Delivery: Northern Ireland · Belfast City Council
Extensions: The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - • The inspection, maintenance and repair of other equipment or containers to support in-house operations. • Supply similar specification compactors or containers for hire, if required • Other similar services in the event of non or poor performance by another service provider. • Additional Premises not listed in the Contract. This may be in response to new Premises being identified and/or changes in how the Council’s in house operations are resourced and delivered. • Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc; The Council reserves the right to add or remove Premises from the Contract in line with the Council’s requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. · The Contract shall be effective from the date of award of Contract for an initial period of 3 years years. The Council reserves the right to extend/renew the Contract up to a further 12 months. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.Variant bids: not allowed
50514000 Repair and maintenance services of metal containers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Inspection, Repair and Maintenance of Roll-on/Roll-off Containers35%55%10%
2 · Inspection, Repair and Maintenance of Static Compactors35%65%—
Conditions of participation1
  • Suitability

    As stated in the procurement documents.

What this means for your bid
  • Price carries 55–65 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
30 Aug 2024, 12:22 BST
Last source update
14 Nov 2024, 12:31 GMT
Award evaluation window
30 Sept 2024 – …
Authority reference
T2514
FTS notice number
2024/S 000-036841
Classification (CPV)
Repair and maintenance services of machineryRepair and maintenance services of metal containers
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-0496c1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
30 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
30 Sept 2024, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.e-sourcingni.bravosolution.co.uk ↗

Timeline

30 Sept 2024 → 14 Nov 2024 · 3 dates
  1. Submission deadline
    30 Sept 2024, 12:00 BST
  2. Bids opened
    30 Sept 2024, 12:30 BST
  3. Notice published
    14 Nov 2024, 12:31 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Nov 2024, 12:31 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £400,0002 contracts exc. VAT
Bids received 2
Contracts signed 2latest 14 Nov 2024
Awarded toValueDateStatus
Lot 1 · Inspection, Repair and Maintenance of Roll-on/Roll-off Containers1 award
MacNabb Bros. Waste Management LtdSME£350,000 †—Awarded
Lot 2 · Inspection, Repair and Maintenance of Static Compactors1 award
Benagh Engineering and Motor Works LtdSME£50,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Inspection, Repair and Maintenance of Roll-on/Roll-off Containers1bids———
2 · Inspection, Repair and Maintenance of Static Compactors1bids———

Contracting authority & participating public bodies

Belfast City Council

Contracting authorityLocal CouncilMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 9-21 Adelaide Street, Belfast, Northern Ireland, BT2 8DJContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeMediation bodyReview body Belfast

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria