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Published 20 Mar 2025, 14:18 GMT

Official UK procurement notice

Road Marking Term Maintenance Contract For Cumberland 2025-2028

Official notice

Authority: Cumberland Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45) Delivery: North West (UKD1)
Published estimate£498,000≈ £166k / year · £597,600 inc. VAT
Submissions closed 17 Apr 2025awarded 12 Aug 2025
Awarded to TIM DOODY & CO LTD
Contract term 3 yrsends 31 May 2028 · starts 1 Jun 2025

What is being bought

Published requirement description

The Council currently has a framework to undertake a variety of Road Marking work

packages across the Council area.

This tender aims to establish a term maintenance contract with a single supplier who will

collaborate with the council and other stakeholders to minimise disruption for users.

Work packages will be consolidated into programs developed by Network Officers,

inspectors, and traffic officers. This approach will help reduce the carbon footprint

associated with revisiting sites. By adopting a proactive strategy for road marking

refurbishment, we aim to replace reactive maintenance with innovative solutions, such as

using technology to identify priority areas. Programs will be finalised through a task order

agreed upon by the contractor and the council, with key performance indicators (KPIs)

assessed upon.

This 3-year term maintenance contract will deliver:

o Road Markings for new or amended Traffic Regulation Orders

Road safety schemes

o Renewal and maintenance of existing road marking

o High Friction / Coloured Surfacing

The Works are anticipated to include delivery of multiple schemes carried out for traffic

regulation orders and road safety schemes and maintenance of existing road markings.

The Contract terms and conditions will be based on the NEC3 Term Service Contract

template with the Council standard X and Z clauses and any schemes procured will be the

subject of a Task Order.

Typical individual Task Order values vary from £7,000 to £13,000 but may be less than

£7,000 or in excess £13,000.

CPV: Road-surface painting work

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£498,000
Contract period: 1 Jun 2025 – 31 May 2028 (3 yrs)Value: £498,000 exc. VAT · £597,600 inc. VAT
Delivery: North WestEligibility: SME eligibleVCSE eligible
45233221 Road-surface painting work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published award criteria (3)
  • Quality
  • Social Value
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Mar 2025, 14:18 GMT
Last source update
30 Sept 2025, 12:31 BST
Authority reference
DN765167
FTS notice number
2025/S 000-010415
Latest notice
Contract details notice (UK7)
Classification (CPV)
Road-surface painting work
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-04efba Find a Tender

How it was run

Official notice
Submission deadline
17 Apr 2025, 12:00 BST
Clarification deadline
3 Apr 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk ↗ and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN765167 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.

To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Timeline

20 Mar 2025 → 30 Sept 2025 · 5 dates
  1. Tender notice published
    20 Mar 2025, 14:18 GMT
  2. Clarification questions by
    3 Apr 2025, 12:00 BST
  3. Submission deadline
    17 Apr 2025, 12:00 BST
  4. Contract starts
    1 Jun 2025, 00:00 BST
  5. Latest notice published389 days ago
    30 Sept 2025, 12:31 BST

Notice history

5 events · 3 releases on Find a Tender · since 20 Mar 2025
  1. Tender notice published
    20 Mar 2025, 14:18 GMT
    UK4
  2. Contract award notice published
    12 Aug 2025, 15:58 BST
    UK6
  3. Status changed to complete
    12 Aug 2025, 15:58 BST
  4. Contract signature expected
    20 Aug 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    30 Sept 2025, 12:31 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £498,0001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 31 Aug 2025
Awarded toValueDateStatus
TIM DOODY & CO LTDSME1 Sept 2025 – 31 Aug 2028£498,00012 Aug 2025Awarded

Contracts

  • Road Marking Term Maintenance Contract For Cumberland 2025-2028 · TIM DOODY & CO LTDSME

    Signed
    31 Aug 2025
    Value
    £498,000
    Period
    1 Sept 2025 – 31 Aug 2028
    Status
    active
    5 agreed KPIs: PROGRAMMING · COMMUNICATION · HEALTH & SAFETY …
    • PROGRAMMING, Completion of Orders within specified dates
    • COMMUNICATION, Level of communication before, during and after delivery
    • HEALTH & SAFETY, Health and Safety matters and Traffic Maqnagement
    • OVERALL SATISFACTION, Overall Satisfaction with Contractor's performance.
    • TESTING, Submission of test result and compliance with specification

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Cumberland Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJGX-9191-DYLV Cumbria House, 107-117 Botchergate, Carlisle, North West, CA1 1RDContact email

Bidders & participating suppliers

1 commercial party on the notice
  • TIM DOODY & CO LTDAwarded supplier Park Road, Haltwhistle, North East, NE49 9LDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender