Find a TenderClosedTender notice
Published 22 May 2025, 14:25 BST

Official UK procurement notice

Road Lighting Materials Framework 2026 - 2030

Official notice

Authority: Cumberland Council (Local council)

Framework agreement3 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Framework ceiling (notional)£4,800,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 22 Jun 2026
Lots 3see the lot list below
Framework period 4 yrsends 20 Sept 2030 · starts 21 Sept 2026

What is being bought3 lots · detail below

Published requirement description

Procurement of CC Bespoke Road Lighting Materials Framework, required for purchasing road lighting materials over 3 lots (Lot 1: Columns, Lot 2: Luminaires, Lot 3: Electrical Materials).

  • The authority expects to re-tender this requirement around 6 May 2030, 23:59 BST.

CPV: Street-lighting equipment

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Framework period
4 yrs from 21 Sept 2026
Published description of the framework

Suppliers appointed to each Lot shall be ranked in accordance with the final evaluation scores determined by the Council. Call off purchases shall be made from the highest ranked supplier offering the most economically advantageous price, subject to that supplier being able to supply the required items in accordance with the Council's specified requirements, including delivery timescales. In the event that the highest ranked supplier is unable to meet the Council's requirements for a specific order, the Council may place the order with the next highest ranked supplier within the applicable Lot

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £1,600,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Columns 4 yrsSMEVCSEceiling above

Please see specification within tender documents relating to columns.

Contract period: 21 Sept 2026 – 20 Sept 2030 (4 yrs)
Delivery: North WestEligibility: SME eligibleVCSE eligible
Lot #2Luminaires 4 yrsSMEVCSEceiling above

Please see specification relating to luminaires within the tender documents.

Contract period: 21 Sept 2026 – 20 Sept 2030 (4 yrs)
Delivery: North WestEligibility: SME eligibleVCSE eligible
Lot #3Electrical Materials 4 yrsSMEVCSEceiling above

Please see specification relating to electrical materials within the tender documents.

Contract period: 21 Sept 2026 – 20 Sept 2030 (4 yrs)
Delivery: North WestEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Road Lighting Materials Framework 2026 - 2030” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 6 May 2030
First published
22 May 2025, 14:25 BST
Last source update
28 May 2026, 10:27 BST
Award evaluation window
Submission end – 17 Jul 2026
FTS notice number
2026/S 000-045069
Latest notice
Tender notice (UK4)
Classification (CPV)
Street-lighting equipment
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-051e27 Find a Tender

How it was run

Official notice
Appointment period ends
22 Jun 2026, 13:00 BST
Clarification deadline
12 Jun 2026, 23:59 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk ↗ and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN814685 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.

To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk ↗ you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.

Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.

The contracting authority reserve the right to use any electronic portal during the life of the agreement.

Timeline

22 May 2025 → 21 Sept 2026 · 8 dates
  1. Planning notice published
    22 May 2025, 14:25 BST
  2. Next notice expected
    1 Sept 2025, 23:59 BST
  3. Tender notice published165 days ago
    15 May 2026, 16:34 BST
  4. Latest notice published152 days ago
    28 May 2026, 10:27 BST
  5. Clarification questions by136 days ago
    12 Jun 2026, 23:59 BST
  6. Admission / appointment period ends127 days ago · period end, not a bid countdown
    22 Jun 2026, 13:00 BST
  7. Award decision expected by101 days ago
    17 Jul 2026, 23:59 BST
  8. Contract starts36 days ago
    21 Sept 2026, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 22 May 2025
  1. Pipeline notice published
    22 May 2025, 14:25 BST
    UK1
  2. Tender notice published
    15 May 2026, 16:34 BST
    UK4
  3. Published value published: £4,800,000
    15 May 2026, 16:34 BST
  4. Status changed to active
    15 May 2026, 16:34 BST
  5. Procurement method changed
    15 May 2026, 16:34 BST
  6. Deadline published: 15 Jun 2026, 13:00 BST
    15 May 2026, 16:34 BST
  7. Tender notice published
    28 May 2026, 10:27 BST
    UK4
  8. Deadline moved to 22 Jun 2026, 13:00 BST
    28 May 2026, 10:27 BST
    +7 days · was 15 Jun 2026, 13:00 BST
Published amendments (1)

Update to tender submission deadline. Tender clarification deadline extended to Friday 12th June 2026. Tender submission deadline extended to Monday 22nd June 2026 at 13:00.

Contracting authority & participating public bodies

Cumberland Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJGX-9191-DYLV Cumbria House, 107-117 Botchergate, Carlisle, North West, CA1 1RDContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender