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Published 24 Sept 2025, 14:57 BST

Official UK procurement notice

RFQ 2025/22 - Time & Attendance System Update

Official notice

Authority: Newry Mourne & Down District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£24,500≈ £25k / year · £29,400 inc. VAT13.4% above published estimate
Submissions closed 1 Oct 2025awarded 2 Dec 2025
Awarded to NORTH TIME & DATA LIMITED
Contract term 1 yrends 31 Dec 2026 · up to 31 Dec 2027 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Newry, Mourne and Down District Council (NMDDC) have currently two time and attendance systems in operation. Council has an urgent need to replace the current system with a single time and attendance system to be operational from 1 January 2026.

CPV: Information technology services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£24,500
Contract period: 1 Jan 2026 – 31 Dec 2026 (1 yr) · up to 31 Dec 2027 with extensionsValue: £24,500 exc. VAT · £29,400 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Maximum 1 extensions of 12 months per extension.
72222300 Information technology services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Cost: 100%
Published award criteria (1)
  • Cost
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Sept 2025, 14:57 BST
Last source update
2 Dec 2025, 14:12 GMT
Authority reference
CA16494
FTS notice number
2025/S 000-059320
Latest notice
Contract details notice (UK7)
Classification (CPV)
Information technology services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05a13a Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
1 Oct 2025, 13:00 BST
Clarification deadline
29 Sept 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

24 Sept 2025 → 1 Jan 2026 · 5 dates
  1. Tender notice published394 days ago
    24 Sept 2025, 14:57 BST
  2. Clarification questions by389 days ago
    29 Sept 2025, 13:00 BST
  3. Submission deadline387 days ago
    1 Oct 2025, 13:00 BST
  4. Latest notice published325 days ago
    2 Dec 2025, 14:12 GMT
  5. Contract starts295 days ago
    1 Jan 2026

Notice history

3 events · 2 releases on Find a Tender · since 24 Sept 2025
  1. Tender notice published
    24 Sept 2025, 14:57 BST
    UK4
  2. Contract details notice published
    2 Dec 2025, 14:12 GMT
    UK7
  3. Status changed to complete
    2 Dec 2025, 14:12 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £27,7801 contract exc. VAT
Contracts signed 1latest 2 Dec 2025
Awarded toValueDateStatus
NORTH TIME & DATA LIMITED£27,780 †—Awarded

Contracts

  • RFQ 2025/22 - Time & Attendance System Update · NORTH TIME & DATA LIMITED

    Signed
    2 Dec 2025
    Value
    £27,780
    Period
    1 Jan 2026 – 31 Dec 2026 · up to 31 Dec 2027 with extensions
    Status
    active
    Extensions
    Extensions allowed: Yes (1 x 12 months)

Contracting authority & participating public bodies

Newry, Mourne and Down District Council (NMD)

Contracting authorityPublic undertaking GB-PPON: PJMQ-5831-RNZM O' Hagan House, Monaghan Row, Newry, Northern Ireland, BT35 8DJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • NORTH TIME & DATA LIMITEDAwarded supplier 17 Enterprise Crescent, Ballinderry Road Industrial Estate, LISBURN, Northern Ireland, BT28 2BPContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender