Official UK procurement notice
Retrofit Consultancy · UK public procurement notice
Authority: LiveWest Homes Limited (Public body)
What is being bought
Published requirement descriptionThe information provided in this notice will apply to the LiveWest contract part of this procurement only
LiveWest Homes Limited are looking to:
a) appoint a Retrofit Consultant including Principal Designer services to deliver the business's aim of all properties being at EPC C by 2028 to ensure that LiveWest are compliant with its requirements
B) establish a Retrofit Consultant including Principal Designer services for current and future members of Advantage South West
in a single joint procurement process.
Due to FTS notice linking restrictions, this notice could not be formally linked to the ASW notice but it is linked - see notice reference above
- The authority expects to re-tender this requirement around 12 Oct 2026, 23:59 BST.
- How the procedure runs: This CFP procurement will consist of two separate stages Stage 1 - PSQ (conditions of participation) Stage 2 - ITT Responses (CPQ Responses) to this selection questionnaire (CPQ) will be used in the first step of selecting suitably qualified and experienced consultants (Participants) to be invited to tender. It is intended that the Client will shortlist a maximum of 5 Participants to be invited to submit tenders / initial tenders in line with section 20(4)(a) of the Act. Those bidders will have met all requirements including the pass / fail questions and be in the top 5 after LiveWest have evaluated the scored submissions. Only those bidders will be shortlisted for stage 2 (ITT). In the event that Participants score within 1 point of the 5th highest scoring Participant, LiveWest Homes Limited reserves the right to shortlist all additional Participants who have passed all 'pass / fail' requirements and are within 1 mark of the 5th highest scoring Participant. In the event that LiveWest Homes Limited exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
CPV: Architectural, engineering and planning services · Architectural, engineering and surveying services · Building services · Energy and related services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£6,700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: Will be stated within the ITT - 2nd stage (not applicable for stage 1)
- Price: Will be stated within the ITT - 2nd stage (not applicable for stage 1)
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 12 Oct 2026
- First published
- 5 Aug 2026, 14:31 BST
- Last source update
- 1 Sept 2026, 10:59 BST
- Award evaluation window
- Submission end – 5 Oct 2026
- FTS notice number
2026/S 000-074247- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06dc87Find a Tender
- How it runs
This CFP procurement will consist of two separate stages
Stage 1 - PSQ (conditions of participation)
Stage 2 - ITT
Responses (CPQ Responses) to this selection questionnaire (CPQ) will be used in the first step of selecting suitably qualified and experienced consultants (Participants) to be invited to tender. It is intended that the Client will shortlist a maximum of 5 Participants to be invited to submit tenders / initial tenders in line with section 20(4)(a) of the Act. Those bidders will have met all requirements including the pass / fail questions and be in the top 5 after LiveWest have evaluated the scored submissions. Only those bidders will be shortlisted for stage 2 (ITT).
In the event that Participants score within 1 point of the 5th highest scoring Participant, LiveWest Homes Limited reserves the right to shortlist all additional Participants who have passed all 'pass / fail' requirements and are within 1 mark of the 5th highest scoring Participant. In the event that LiveWest Homes Limited exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
How it was run
Official notice- Requests to participate (first stage)
- 4 Sept 2026, 17:00 BST
- Submission deadline
- 4 Sept 2026, 17:00 BST
- Clarification deadline
- 26 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Aug 2026 → 1 Mar 2027 · 6 dates- Tender notice published81 days ago5 Aug 2026, 14:31 BST
- Clarification questions by60 days ago26 Aug 2026, 17:00 BST
- Latest notice published54 days ago1 Sept 2026, 10:59 BST
- Submission deadline51 days ago4 Sept 2026, 17:00 BST
- Award decision expected by20 days ago5 Oct 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 126 days1 Mar 2027
Notice history
3 events · 2 releases on Find a Tender · since 5 Aug 2026- Tender notice published5 Aug 2026, 14:31 BSTUK4
- Procurement termination notice published1 Sept 2026, 10:59 BSTUK12
- Status changed to cancelled1 Sept 2026, 10:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 28 Aug 2026 | CancelledFollowing a review of the clarification questions received, it has become clear that this tender requires further refinement. As a result, we have made the decision to withdraw the current tender process, and will therefore issue a termination notice on Tuesday 1st September 2026. We appreciate that this may cause some inconvenience and would like to thank you for the time, effort, and interest you have shown. To ensure we address the concerns raised and provide a clearer tender opportunity, we intend to review and reissue the tender. We are hopeful that this will be re-tendered in early October, although we are unable to confirm a date at this stage. Once the new tender is published, we will notify all interested suppliers through this portal. Please accept our sincere apologies for any inconvenience caused, and we hope this will not deter you from participating in future opportunities with us. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender