Official UK procurement notice
Responsive Repairs and Void Works Framework
Authority: Irwell Valley Housing Association (Housing)
What is being bought
Published requirement descriptionIrwell Valley Homes (IVH) is seeking to establish an open framework for the provision of repairs and maintenance services in property owned, controlled or occupied by IVH. IVH provides a wide range of inhouse maintenance and repair services but also requires a reliable supplier network to support the IVH repairs team.
The Framework will have one (1) Lot, with options to add further Lots in the future.
Lot 1 - Responsive Repairs and Void Works
Responsive Repairs - Day to Day Responsive Repairs including Emergency Work arising during the normal working hours of the day
Void Works - Any repairs, renewals, reinstatement, replacement, internal redecoration, upgrading, cleaning and clearing out ordered in accordance with the provisions of the Contract arising as a result of a change of tenancy. IVH will carry out "Void Property Inspections". This means inspection of the Void Property to establish what Works are required. Once scoped and priced the Work would then be passed to the Supplier to complete with a target completion date.
The framework will appoint three contractors to deliver services over a two (2) year term, with an optional one (1) year extension, with options to re-open annually. Any decision regarding the re-opening of the framework remains entirely at the discretion of IVH and will be exercised in accordance with its strategic and operational requirements which may change during the initial set term of the framework.
- How the procedure runs: Stage 1 - Invitation to Participate: Procurement Specific Questionnaire - This includes conditions of participation which suppliers must meet in order to proceed to the next stage of the procurement process Stage 2: (Part 1) - Invitation to Submit a Tender - This includes an assessment of all tenders (Quality and Price) in order to identify the Supplier which has submitted the most advantageous tender in accordance with the assessment methodology and award criteria set out in the Tender Notice and described in the Invitation to Tender. Stage 2: (Part 2) - Inviting a maximum of six (6) of the highest scoring bidders to deliver presentations. The scores obtained at Stage 2 (Part 2) will be combined with those obtained at Stage 2 (Part 1) to produce an overall score out of 100% This stage has been introduced to reduce the barriers that SMEs face when bidding for contracts. This stage gives the opportunity for bidders to enhance their written responses. Only suppliers who would benefit from the scores in Stage 2 (Part 2) will be invited to take part.
CPV: Building completion work · Building installation work · Repair and maintenance services of building installations
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 3 suppliers · 6 bids received (2.0 per place) · 3 appointed (full)
- Framework period
- 2 yrs · up to 3 yrs from 13 Apr 2026
- Scheme runs until
- 13 Apr 2029
Published description of the framework
This tender is an opportunity to submit a discounted percentage rate against M3NHF Schedule of Rates (SORs) (version 8) which will be fixed for the duration of the contract.
The framework will appoint three contractors to deliver services over a two-year term, with an optional one-year extension, with options to re-open annually. Any decision regarding the re-opening of the framework remains entirely at the discretion of IVH and will be exercised in accordance with its strategic and operational requirements which may change during the initial set term of the framework.
If the framework is reopened, any new suppliers will follow the same process detailed in the Procurement Specific Questionnaire and ITT. Existing suppliers on the framework can choose to submit a new tender to be assessed or maintain the assessment score from their previous submission.
IVH reserves the right to appoint a replacement contractor(s) in the event of the contractor(s) initially being appointed withdrawing from the Framework, or in the event that IVH terminates the agreement with the contractor(s) initially appointed. If a contractor is withdrawn, the next highest scoring bidder will be contacted with a view to them being appointed as a replacement contractor.
Framework allocation will be based on ranking:
- 1st place: approx. 50% of total value
- 2nd place: approx. 40%
- 3rd place: approx. 10%
All allocations, including ranking, remain subject to performance monitoring and compliance with agreed KPIs.
Contractors will be evaluated throughout the duration of the contract, and IVH reserves the right to re-allocate percentages to other contractors on the framework if the contractor fails to meet KPI / SLA targets for 2 successive months.
IVH intends to call off under this framework by issuing work orders via our Housing Management system, Contractor Portal or by email. As such, the framework terms and conditions will apply to each work order issued.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 40% Price 30% Quality 30% Interview/Presentation
- “Responsive Repairs and Void Works Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Dec 2025, 14:01 GMT
- Last source update
- 19 Sept 2026, 16:36 BST
- Award evaluation window
- Submission end – 10 Apr 2026
- FTS notice number
2025/S 000-086159- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fd5aFind a Tender
- How it runs
Stage 1 - Invitation to Participate: Procurement Specific Questionnaire - This includes conditions of participation which suppliers must meet in order to proceed to the next stage of the procurement process
Stage 2: (Part 1) - Invitation to Submit a Tender - This includes an assessment of all tenders (Quality and Price) in order to identify the Supplier which has submitted the most advantageous tender in accordance with the assessment methodology and award criteria set out in the Tender Notice and described in the Invitation to Tender.
Stage 2: (Part 2) - Inviting a maximum of six (6) of the highest scoring bidders to deliver presentations. The scores obtained at Stage 2 (Part 2) will be combined with those obtained at Stage 2 (Part 1) to produce an overall score out of 100%
This stage has been introduced to reduce the barriers that SMEs face when bidding for contracts. This stage gives the opportunity for bidders to enhance their written responses.
Only suppliers who would benefit from the scores in Stage 2 (Part 2) will be invited to take part.
- Risks
IVH may exercise the following options while the contract is valid:
Suppliers may deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as:
> to support other departments within IVH
> to help to meet carbon net zero objectives
> supporting any incoming or new regulatory and legislative changes
> in cases of urgency
> in cases of an alternative contract failure or termination
> in cases of IVH staff absence or illness
How it was run
Official notice- Requests to participate (first stage)
- 9 Feb 2026, 23:59 GMT
- Appointment period ends
- 9 Feb 2026, 23:59 GMT
- Clarification deadline
- 19 Jan 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Dec 2025 → 19 Sept 2026 · 7 dates- Tender notice published305 days ago24 Dec 2025, 14:01 GMT
- Clarification questions by279 days ago19 Jan 2026, 23:59 GMT
- Admission / appointment period ends258 days ago · period end, not a bid countdown9 Feb 2026, 23:59 GMT
- Award decision expected by198 days ago10 Apr 2026, 23:59 BST
- Contract starts196 days ago13 Apr 2026, 00:00 BST
- Assessment summaries sent38 days ago18 Sept 2026, 00:00 BST
- Latest notice published36 days ago19 Sept 2026, 16:36 BST
Notice history
6 events · 4 releases on Find a Tender · since 24 Dec 2025- Tender notice published24 Dec 2025, 14:01 GMTUK4
- Tender notice published2 Jan 2026, 17:06 GMTUK4
- Tender notice published16 Jan 2026, 08:39 GMTUK4
- Contract award notice published19 Sept 2026, 16:36 BSTUK6
- Status changed to complete19 Sept 2026, 16:36 BST
- Contract signature expected1 Oct 2026, 23:59 BSTscheduled
Published amendments (2)
Added more detail to descriptions
Added more detail to descriptions
Routine re-releases (4)
- 2025-12: 1 release · 24 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ADVANCED BUILDING NW LTDSME, Proactive FM LtdSME, Vision Property Experts LtdSME1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2029Extensions: Optional 1 year extension | £3,600,000 inc. VAT | 18 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 14 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- ADVANCED BUILDING NW LTDFramework contractor
- Pro ActiveFramework contractor
- Vision Property Experts LtdFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Documents are available through the In-Tend portal
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender