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Published 13 Jul 2021, 08:55 BST

Official UK procurement notice

Renewable Heat Services-2023-SER051 · UK public procurement notice

Official notice

Authority: The Highland Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM6)
Published estimate£66,400,000≈ £12m / year · 1 value update
Submissions closed 13 Jul 2023awarded 28 Aug 2023
Awarded to Viridor Dunbar Waste Services Limited, Alternative Heat Ltd.2 awards
Contract term 2 yrs 11 moends 31 Dec 2027 · extension options published · starts 1 Jan 2023

What is being bought

Published requirement description

The Authority wishes to appoint one Contractor submitting the Most Economically Advantageous Tender (MEAT), to manage, operate and maintain renewable heat and associated services across the estate.

The Contractor will be required to undertake the management of heat provision, which will include fuel delivery and supply, management and undertaking of the servicing, maintenance and repair of biomass plant, and associated equipment, including fuel storage facilities, ancillary equipment and plant controls.

The contract specifically excludes the building heating system such as pipework and heaters and the Authority’s Housing stock which is specifically excluded from the scope of the requirements described.

The Contract shall commence on 06 September 2023 and will endure until 05 September 2026, with the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreement. The option of multiple extensions may be exercised by the Authority giving written notice to the Contractor to that effect, not less than three (3) months before the contract would otherwise expire.

The estimated annual value (based on historical data of approximately 35,000,000kWh heat consumption across the estate) is 5,800,000.00 GBP. Please note these are estimated and for guidance purposes only.

Tenderers should note and consider the background of market conditions and decreasing public sector budgets and the need to target and achieve budgetary pressures against the current annual costs experienced by the Council for the Services provided by this Contract.

  • Recurrence: Please refer to the tender documents.

CPV: Refuse disposal and treatment · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 11 moPublished value£34,800,000
Contract period: 1 Jan 2023 – 31 Dec 2027 (2 yrs 11 mo)
Delivery: Scotland · Covers Highland Council Area
Extensions: With the option of multiple extensions to be extended by up to thirty-six (36) months, subject to mutual agreementSecond stage: 3–null candidates invited to tenderVariant bids: not allowed
90510000 Refuse disposal and treatment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation4
  • Suitability

    Bidder to ensure that relevant to the specific work element being undertaken, the contractor and/or any of their sub-contractors shall hold current memberships of the following organisations:

    • NIC-EIC; SELECT or equal and approved
    • HETAS Approved Biomass Maintenance Scheme
    • HETAS Approved Chimney Sweep
    • MCS Accreditation
    • Combustion Engineering Association
    • Wood Fuel Quality Assurance (WFQA)
    • Forest Stewardship Council (FSC)
    • UK Pellet Council

    Bidder to ensure that the contractor’s engineers assigned to the contract shall be trained to the following minimal standards:

    • Manufacturer’s Service Engineer training for each of the boilers installed. Where any boiler manufacturer no longer trades, the contractor shall provide a robust alternative for engineer training.
    • HETAS H009 Service and Maintenance Training
    • HEATS H005/DE Training
  • Economic & financial standing

    As detailed in minimum level(s) of standards required.

    Minimum: The winning tenderer and its sub-contractor(s) to provide a current copy and have as a minimum: - 10,000,000 GBP Employers Liability Insurance (where applicable) for each and every claim; - 10,000,000 GBP Public Liability Insurance for each and every claim; - 10,000,000 GBP Produ…
  • Technical & professional ability

    As per minimum level(s) of standards required.

    Minimum: The bidder to provide a copy of - the organisations current Health and Safety Policy; - the tenderer must have under the organisations Health and Safety (H&S) procedures a regularly reviewed and documented policy for Health and Safety Management, endorsed by the Chief Executive O…
  • Technical & professional ability

    The bidder to ensure that relevant to the specific work element being undertaken, the contractor and/or any of their sub-contractors shall hold current memberships of the following organisations:

    • NIC-EIC; SELECT or equal and approved
    • HETAS Approved Biomass Maintenance Scheme
    • HETAS Approved Chimney Sweep
    • MCS Accreditation
    • Combustion Engineering Association
    • Wood Fuel Quality Assurance (WFQA)
    • Forest Stewardship Council (FSC)
    • UK Pellet Council
    • Ensure that the contractor’s engineers assigned to the contract shall be trained to the following minimal standards:
    • Manufacturer’s Service Engineer training for each of the boilers installed. Where any boiler manufacturer no longer trades, the contractor shall provide a robust alternative for engineer training.
    • HETAS H009 Service and Maintenance Training
    • HEATS H005/DE Training
Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Please refer to the tender documents.
First published
13 Jul 2021, 08:55 BST
Last source update
4 Sept 2023, 10:35 BST
Award evaluation window
13 Jul 2023 – …
Authority reference
HC/P&H/SER051/2023
FTS notice number
2023/S 000-026011
Classification (CPV)
Refuse disposal and treatmentRepair and maintenance services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-02c717 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Bidders are directed to the Tender Documents which they must comply with.

Publisher note: (SC Ref:743563)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
13 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
13 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

20 Aug 2021 → 4 Sept 2023 · 6 dates
  1. Invitations to tender expected
    20 Aug 2021, 00:00 BST
  2. Contract starts
    1 Jan 2023
  3. Bids must remain valid until
    28 Apr 2023, 23:59 BST
  4. Submission deadline
    13 Jul 2023, 12:00 BST
  5. Bids opened
    13 Jul 2023, 12:00 BST
  6. Notice published
    4 Sept 2023, 10:35 BST

Notice history

7 events · 4 releases on Find a Tender · since 7 Mar 2022
  1. Status changed to complete
    7 Mar 2022, 14:55 GMT
  2. Published value updated to £34,800,000
    14 Jun 2023, 09:21 BST
    was £66,400,000
  3. Status changed to active
    14 Jun 2023, 09:21 BST
  4. Procurement method changed
    14 Jun 2023, 09:21 BST
  5. Deadline moved to 13 Jul 2023, 12:00 BST
    14 Jun 2023, 09:21 BST
    +706 days · was 6 Aug 2021, 12:00 BST
  6. Buyer details updated
    14 Jun 2023, 09:21 BST
  7. Status changed to complete
    4 Sept 2023, 10:35 BST
Routine re-releases (4)
  • 2021-07: 1 release · 13 Jul 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £86,701,0932 contracts exc. VAT
Bids received 55 from SMEs
Contracts signed 2latest 28 Aug 2023
Awarded toValueDateStatus
Viridor Dunbar Waste Services Limited——Awarded
Alternative Heat Ltd.SMESubcontracting: The supply of wood pellets shall be subcontracted on this contract. Various support maintenance services shall also be subcontracted——Awarded

Contracts

  • Contract 026011-2023-SER051-1 · Alternative Heat Ltd.SME

    Signed
    28 Aug 2023
    Value
    £28,701,093
    Period
    … – 31 Dec 2027
    Status
    active

  • Contract 006175-2022-HC/C&P/WMS-RWTRD/2021-AWARDED-1 · Viridor Dunbar Waste Services Limited

    Signed
    25 Feb 2022
    Value
    £58,000,000
    Period
    … – 31 Dec 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad5——

Contracting authority & participating public bodies

2 public bodies on the notice

The Highland Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Block A First Floor, Glenurquhart Road, Inverness, Scotland, IV3 5NXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Alternative Heat Ltd.Awarded supplier Unit 18-19 Scarva Road Industrial Estate, Banbridge, UK, BT32 3QDContact phone
  • Viridor Dunbar Waste Services LimitedAwarded supplier 1 Exchange Crescent, , Conference Square, Edinburgh, UK, EH3 8ULContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.