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Research Data Hosting and Storage Software Solution

Storage management software package
Scotland (UKM75)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Heriot-Watt University: "Research Data Hosting and Storage Software Solution". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityHeriot-Watt UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Heriot-Watt University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Heriot-Watt University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.7Bids / Report
51.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 57 active published awards; 54 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityHeriot-Watt University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 Jul 2021, 09:15 BST
Last source update30 Jul 2021, 09:15 BST
Recurring procurementNot published
ClassificationStorage management software package
Delivery area
Scotland (UKM75)
OCIDocds-h6vhtk-02ad58
What is being bought
Heriot-Watt University currently stores 135TB of research data in a cloud hosted and storage solution provided by Dropbox Business.
What changed
From the official release history
  1. Official notice release published
    30 Jul 2021, 09:15 BST
  2. Status changed to complete
    5 May 2021, 14:14 BST
  3. Official notice release published
    5 May 2021, 14:14 BST
  4. Buyer information updated
    5 May 2021, 14:14 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Heriot-Watt University currently stores over 135TB of key dynamic research data within a cloud hosted and storage software solution provided by Dropbox Business.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    30 Jul 2021, 09:15 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Jun 2021, 00:00 BST · £165,000
Commercial outcome and competition
Awards
Dropbox
Not published · Not published · active
Contracts
Contract
£165,000 · signed 1 Jun 2021, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Heriot-Watt University

Contracting authority GB-FTS-4010
View buyer profile

  • Heriot-Watt University
    buyer

    Moyen House, Research Park North, Heriot-Watt University, Riccarton, Edinburgh, UKM75, EH14 4AP
    f.davidson@hw.ac.uk
    +44 1314513700

  • Dropbox
    supplier

    Henry Wood House, 2 Riding Street, London, UK, W1W7FA

  • Edinburgh Sheriff Court
    reviewBody

    Edinburgh
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleHeriot-Watt University has entered into a contract with Dropbox Inc. in accordance with Paragraph 33 Part 4(b) of The Public Contracts (Scotland) Regulations 2015. Specifically, the contract pertains to purchasing additional supplies of an existing research data storage solution with relevant support and maintenance element which is cloud hosted. Any change to such a supply arrangement would oblige Heriot-Watt University to encounter a solution with different technical characteristics resulting in a high level of disproportionate technical difficulty being encountered in implementing and the subsequent operation of the system due to the challenges of transferring a large volume of critically important research data. Any file transfer process would require to be specifically designed and would require to incorporate several iterative actions and subsequent planned downtime with disruption to key research programmes. Additionally, the capacity to migrate large volumes of data would require the involvement of a third party adding to the disproportionate complexity of the process whilst increasing the risk data corruption to critical research projects.