Official UK procurement notice
Repairs, Maintenance, and Voids- Lotted Framework
Authority: Caledonia Housing Association (Housing)
What is being bought5 lots · detail below
Published requirement descriptionRepairs, Maintenance, and Voids- Lotted Framework (2026 – 2028) With options to extend for 2 x 12-month periods (maximum duration: 4 years)
- Recurrence: All as stated in the ITT for each Lot
CPV: Repair and maintenance services
Lots and requirements (5)Procurement structure
5 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1West (East Dunbartonshire, West Dunbartonshire & North Lanarkshire)Renewal
The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association’s stock for the Association’s tenants and owners.
The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.
A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Lots 1 - 4. Additional information: See attached ITT
Lot #2PerthshireRenewal
The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association’s stock for the Association’s tenants and owners.
The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.
A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Lots 1 - 4. Additional information: See attached ITT
Lot #3Dundee City, Fife & AngusRenewal
The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association’s stock for the Association’s tenants and owners.
The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.
A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Lots 1 - 4. Additional information: See attached ITT
Lot #4InvernessRenewal
The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association’s stock for the Association’s tenants and owners.
The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing & camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen & Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.
A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R&M and Voids works under this Framework in Geographical Lots 1 - 4. Additional information: See attached ITT
Lot #5Specialist Works – Conservation & Listed BuildingsRenewal
Lot 5 is for Specialist Works to Conservation & Listed Buildings in the attached stock list named ‘Lot 5 Stock List - Conservation and Listed Building - November 2025’. It is intended to be a non-ranked Lot under the framework and it is our intention to have a flexible and balanced spread of works to trades contractors on the framework in this Lot and this will be based on, VfM, availability, capacity, skillset, capability, location (proximity to live work orders) and KPI performance.
This lot will cover:
- Stonemason – for repairing or replicating original stonework and facades.
- Joiner / Carpenter (Heritage Specialist) – for restoring sash windows, doors, and timber structures.
- Roofing Specialist – particularly skilled in slate, clay tile, or lead work restoration.
- Bricklayer (Repointing & Lime Mortar Specialist) – for period brickwork restoration.
- Glazier (Traditional / Leaded Glass) – for sash windows or stained-glass restoration.
There will be no requirement to cover OOH in this lot, OOH will be covered under Lots 1 – 4. Additional information: See attached ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 50%
- Cost of Service: 50%
Published award criteria (2)
- Quality: 50%
- Cost of Service: 50%
- Suitability
All as stated in the ITT for each Lot
- Technical & professional ability
All as stated in the ITT for each Lot
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Repairs, Maintenance, and Voids- Lotted Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · All as stated in the ITT for each Lot
- First published
- 19 Sept 2025, 14:32 BST
- Last source update
- 15 Dec 2025, 08:48 GMT
- Award evaluation window
- 26 Jan 2026 – …
- FTS notice number
2025/S 000-082724- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059e39Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Form of Contract and the KPIs
Publisher note: Please ensure that you read and understand the ITT requirements. You must return the following: 1- Completed Word version SDP 2- Evidence for you meeting the SPD criteria 3- Completed Financial Ratio Sheet in Excel 4- Completed CB clause 5- Completed Pricing Schedule for each Lot 6- Completed Quality Submission for Lots 1-4 or Lot 5 (and evidence) 7- Form of Tender for each Lot you are bidding for NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818487. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: See attached CB Clause for % contribution on Framework (SC Ref:818487)
How it was run
Official notice- Appointment period ends
- 26 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 26 Jan 2026, 12:00 GMT
Timeline
27 Oct 2025 → 26 Jan 2026 · 4 dates- Next notice expected360 days ago27 Oct 2025
- Notice published311 days ago15 Dec 2025, 08:48 GMT
- Admission / appointment period ends269 days ago · period end, not a bid countdown26 Jan 2026, 12:00 GMT
- Bids opened269 days ago26 Jan 2026, 12:00 GMT
Notice history
3 events · 2 releases on Find a Tender · since 15 Dec 2025- Status changed to active15 Dec 2025, 08:48 GMT
- Procurement method changed15 Dec 2025, 08:48 GMT
- Deadline published: 26 Jan 2026, 12:00 GMT15 Dec 2025, 08:48 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria