Official UK procurement notice
Repairs & Maintenance and Voids Framework 2025 - 2027
Authority: Ark Housing Association (Housing)
What is being bought3 lots · detail below
Published requirement descriptionDescription of the Framework
This Framework will be to undertake works on Ark Housing Association (AHA) and Ark Services Limited (ASL) properties. It will be one contract but both AHA and ASL works will be separately invoiced.
The Framework is a 3 Geographical Lots, with 11 multi-lotted trade lots specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc Capital works. The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Association’s individual discretion.
- Recurrence: as stated in the ITT
CPV: Repair and maintenance services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #1North AreaRenewal
North Geographical Area, with 11 multi-lotted trade lots specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc Capital works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids' and 'ITT - SPD and Price Quality Evaluation - Lot 2-11 RM and Voids'
Lot #2Central AreaRenewal
Central Geographical Area, with 11 multi-lotted trade lots specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc Capital works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids' and 'ITT - SPD and Price Quality Evaluation - Lot 2-11 RM and Voids'
Lot #3South AreaRenewal
South Geographical Area, with 11 multi-lotted trade lots specific to service the Associations Reactive Repairs & Maintenance and Voids to tenants and owners and may include Cyclical maintenance services, Medical Adaptations and adhoc Capital works. Additional information: See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids' and 'ITT - SPD and Price Quality Evaluation - Lot 2-11 RM and Voids'
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost of Service: 60%
Published award criteria (2)
- Quality: 40%
- Cost of Service: 60%
- Suitability
See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids' and 'ITT - SPD and Price Quality Evaluation - Lot 2-11 RM and Voids'
- Technical & professional ability
See attached 'ITT - SPD and Price Quality Evaluation - Lot 1 RM and Voids' and 'ITT - SPD and Price Quality Evaluation - Lot 2-11 RM and Voids'
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Repairs & Maintenance and Voids Framework 2025 - 2027” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · as stated in the ITT
- First published
- 15 Nov 2024, 16:40 GMT
- Last source update
- 28 Feb 2025, 16:50 GMT
- Award evaluation window
- 31 Mar 2025 – …
- FTS notice number
2025/S 000-007573- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b713Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See Contract Document for each Area and Trade Lot and KPIs
Publisher note: See attached files named 'ITT - SPD Quality KPIs & Guidance Docs' A full set of guidance and submission return template documents have been provided for your use. You are required to use them in your response submission. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=791032. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As set out in the ITT and CB Clause for % contribution on Framework (SC Ref:791032)
How it was run
Official notice- Appointment period ends
- 31 Mar 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Mar 2025, 12:00 BST
Timeline
17 Jan 2025 → 31 Mar 2025 · 4 dates- Next notice expected17 Jan 2025
- Notice published28 Feb 2025, 16:50 GMT
- Admission / appointment period endsperiod end, not a bid countdown31 Mar 2025, 12:00 BST
- Bids opened31 Mar 2025, 12:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 28 Feb 2025- Published value updated to £2,500,00028 Feb 2025, 16:50 GMTwas £2,000,000
- Status changed to active28 Feb 2025, 16:50 GMT
- Procurement method changed28 Feb 2025, 16:50 GMT
- Deadline published: 31 Mar 2025, 12:00 BST28 Feb 2025, 16:50 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria