Official UK procurement notice
Renewal of Vehicle Lease Agreement for Bristol Centre of Enablement
Authority: Bristol NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionDirect Award in accordance with Schedule 5, Paragraph 2 - where a change of supplier would cause disproportionate technical difficulties or significant inconvenience or duplication of costs.
Vehicle Lease agreement for long/short wheelbase vehicles. Vans have bespoke internal fit out of racking to accommodate stock, work benches, and tail lift facilities to meet H&S legislation.
The lease agreement shall provide a critical element of service provision for the Trust and our patients who require a responsive service. This award shall enable the Trust to continue with managing the safe transport of heavy items (e.g. wheelchairs) between sites and patient locations.
The lease agreement covers the additional support services associated with the vehicles which includes: servicing, tires, recovery, replacement vehicles, MOTs. signwriting, unlimited mileage and internal fit outs and provides a responsive and optimal solution for the Trust.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Oct 2025, 11:52 GMT
- Last source update
- 28 Oct 2025, 11:52 GMT
- Authority reference
WS2650153984- FTS notice number
2025/S 000-068903- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d518Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement; Urgency
- Published justification
The vehicles are heavily customised internally with racking, storage, work benches and tail-lifts to support the Trust's service clients who rely upon the services offered by Bristol Centre for Enablement.
Transitioning to a new supplier would involve significant technical and operational challenges, including the reconfiguration of equipment, retraining of staff, and potential service disruption.
Additionally, market intelligence indicates limited capacity and responsiveness among alternative suppliers to meet our specific requirements within the necessary timeframes.
A direct award is justified under Schedule 5, Paragraph 2 of the Procurement Act 2023, on the grounds of technical complexity and the need to maintain cost-effectiveness and continuity of service.
Notice history
2 events · 1 release on Find a Tender · since 28 Oct 2025- Transparency notice published28 Oct 2025, 11:52 GMTUK5
- Contract signature expected12 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pearce Bros (AutoRentals) LtdSMEBCE Vehicle Lease Agreement12 Nov 2025 – 11 Nov 2028 · up to 11 Nov 2031Extensions: If for technical reasons relating to custom fit out this cannot be fully retendered. | £503,536 | — | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PEARCE BROS (AUTORENTALS) LIMITEDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender