Official UK procurement notice
Refuge Communication System · UK public procurement notice
Authority: Weston College (Education)
What is being bought
Published requirement descriptionWeston College is seeking tenders for the servicing, repair and maintenance of Refuge Communications Systems across its estate. These systems are critical for emergency evacuation and compliance with BS5839-9. The contract will cover five main system types: Complus Teltronic, Sovereign Fire and Security, Cooper VoCALL, EVCS Compact, and Pentech Electronics Ltd Model Series 6000. These communications systems are based across the Weston College Estate Campuses.
CPV: Communications system maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£30,000
- Condition of participation
Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Innovation and added value: 10%
- Account management: 10%
- People and mobilisation: 10%
- Service specific detail: 20%
- Business continuity and Disaster planning: 10%
- Presentation: 10%
- Financial: 20%
- Added & Social Value: 10%
Published award criteria (8)
- Innovation and added value
- Account management
- People and mobilisation
- Service specific detail
- Financial
- Added & Social Value
- Business continuity and Disaster planning
- Presentation
- Condition of participation
Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 10:48 GMT
- Last source update
- 11 Dec 2025, 11:54 GMT
- Authority reference
WCPR-208- FTS notice number
2025/S 000-080485- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f078Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 16 Jan 2026, 12:00 GMT
- Clarification deadline
- 19 Dec 2025, 12:00 GMT
- Electronic submission
- Not allowed
(1) Completed ITT documents must be returned via email to [email protected] by 16/01/2026 at midday. Late submissions or submissions sent, or copied, to any other address will not be considered.
Timeline
8 Dec 2025 → 2 Mar 2026 · 5 dates- Tender notice published322 days ago8 Dec 2025, 10:48 GMT
- Latest notice published319 days ago11 Dec 2025, 11:54 GMT
- Clarification questions by311 days ago19 Dec 2025, 12:00 GMT
- Submission deadline283 days ago16 Jan 2026, 12:00 GMT
- Contract starts239 days ago2 Mar 2026
Notice history
2 events · 2 releases on Find a Tender · since 8 Dec 2025- Tender notice published8 Dec 2025, 10:48 GMTUK4
- Tender notice published11 Dec 2025, 11:54 GMTUK4
Published amendments (1)
Addition of the following instructions: Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender