Official UK procurement notice
Recruitment Agency Contract · UK public procurement notice
Authority: EAST SUFFOLK SERVICES LIMITED (Public body)
Sectors: Business Services & Consultancy (79) Delivery: East of England (UKH14)
Published estimate£883,300≈ £442k / year · £1,000,000 inc. VAT5.7% below published estimate
Submissions closed 4 Dec 2025awarded 19 Jan 2026
Awarded to Hales Group Ltd
Contract term 2 yrsends 1 Feb 2028 · up to 1 Feb 2029 with extensions · starts 2 Feb 2026
What is being bought
Published requirement descriptionEast Suffolk Services Ltd (“ESSL”, “the Company”) is looking for a Recruitment Agency Provider to work with the Company providing strategic and operational support in the appointment of temporary roles across a variety of services and levels to proactively meet the company’s staffing needs.
CPV: Supply services of personnel including temporary staff
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£883,300
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Simple description: 60% quality (divided into sub-criteria as in the tender documents) and 40% price. Full details in the tender documents.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Oct 2025, 13:03 GMT
- Last source update
- 27 Feb 2026, 09:46 GMT
- Award evaluation window
- Submission end – 16 Jan 2026
- Authority reference
2549-PPT-0- FTS notice number
2025/S 000-069726- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d71aFind a Tender- Contract terms summary
30 day payment terms. Full details in the tender documents.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 4 Dec 2025, 12:00 GMT
- Clarification deadline
- 24 Nov 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: in-tendhost.co.uk/eastsuffolk ↗
Timeline
30 Oct 2025 → 27 Feb 2026 · 8 dates- Tender notice published361 days ago30 Oct 2025, 13:03 GMT
- Clarification questions by336 days ago24 Nov 2025, 15:00 GMT
- Submission deadline326 days ago4 Dec 2025, 12:00 GMT
- Award decision expected by282 days ago16 Jan 2026, 23:59 GMT
- Assessment summaries sent280 days ago19 Jan 2026
- Standstill ends270 days ago28 Jan 2026, 23:59 GMT
- Contract starts266 days ago2 Feb 2026
- Latest notice published241 days ago27 Feb 2026, 09:46 GMT
Notice history
5 events · 3 releases on Find a Tender · since 30 Oct 2025- Tender notice published30 Oct 2025, 13:03 GMTUK4
- Contract award notice published19 Jan 2026, 14:26 GMTUK6
- Status changed to complete19 Jan 2026, 14:26 GMT
- Contract signature expected30 Jan 2026, 23:59 GMTscheduled
- Contract details notice published27 Feb 2026, 09:46 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £833,3331 award exc. VAT
Bids received 77 from SMEs
Contracts signed 1latest 25 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hales Group Ltd2 Feb 2026 – 1 Feb 2028 · up to 2 Feb 2028Extensions: An additional optional extension of 1 year (2+1 arrangement) was allowed for in the tender documents. | £833,333 | 19 Jan 2026 | Awarded |
Contracts
Recruitment Agency Contract · Hales Group Ltd
- Signed
- 25 Feb 2026
- Value
- £833,333
- Period
- 25 Feb 2026 – 24 Feb 2028 · up to 24 Feb 2029 with extensions
- Status
- active
- Extensions
- An additional optional extension of 1 year (2+1 arrangement) was allowed for in the tender documents.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders · 8 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Hales GroupAwarded supplier
- Hales Group LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender part A, Invitation to Tender part C, Draft Services Agreement, ESSL Pay Scale, ESSL People Strategy, Pricing Matrix, KPI's.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender