Find a TenderAwarded
Published 13 Jun 2022, 16:55 BST

Official UK procurement notice

Real Time Passenger Information System Display Board/Points Equipment and Services

Official notice

Authority: SOUTH WEST SMART APPLICATIONS LIMITED (Public body)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 25 Jul 2022awarded 14 Nov 2022
Next notice expected 18 Jun 2022

What is being bought

Published requirement description

These three Framework Awards are providing Real Time Passenger Information Systems (RTPI) Display Board/Points Equipment and Services.

RTPI Display Systems are important in enabling a customer to understand visually through a display screen, the arrival time of bus or other transport services and associated messaging

to keep the customer updated and able to make informed decisions about their journey.

The RTPI Display Boards/Points capability in terms of connectivity, accuracy, speed and performance are central to how a scheme is perceived and accepted.

These three Framework Awards are available for all Members of SAM inclusive of all Public Sector bodies listed in VI.3.

CPV: Display screens · Flat panel displays · For passenger · For/Adapted for visually impaired person · Real-time passenger information system

How this framework works

From the published notice
Places
up to 10 suppliers · 3 bids received (0.3 per place) · 3 appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£3,000,000
Delivery: UK · These three Framework Awards are available for use throughout all places of the UK, as they can be used by all public sector bodies in the UK, including Local Authorities, Highway Authorities, Combined Authorities, and Regional Transport Authorities in England, Wales, Scotland, and Northern Ireland as well as National Transport Bodies such as Transport for Wales, Transport Scotland, Translink and the Department for Transport. Additional Information is provided in Section VI.3.
Extensions: Maximum 2 x 12 month extensions at the end of the initial 48 month term. This extension option is justified by the specialised and unusual nature of the scope of supply. · Because of the specialist nature of the technology and interface requirements, the Framework Agreement may be renewed for up to 2 additional 12 month periods - making a maximum Framework length of 70 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 30
Published sub-criteria (1)
  • Price Per Customer Order: 30
Published award criteria (4)
  • Confirmation of Meeting Technical Requirements: 50% of 60%
  • Essay Question 1: 25% of 60%
  • Essay Question 2: 25% of 60%
  • Price Per Customer Order: 30%
Conditions of participation1
  • Suitability

    We would expect all potential bidders to either be a member of, or to be aware of the Real Time Information Group (RTiG).

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 30 points: a 10% discount moves about 3 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Real Time Passenger Information System Display Board/Points Equipment…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Jun 2022, 16:55 BST
Last source update
29 Nov 2022, 13:59 GMT
Award evaluation window
25 Jul 2022 – …
Authority reference
2022/S 000-016662
FTS notice number
2022/S 000-033793
Classification (CPV)
Display screensFlat panel displaysFor passengerFor/Adapted for visually impaired personReal-time passenger information system
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0345e8 Find a Tender

Publisher note: The National Mobilities Procurement Hub (NMPH) is a national resource for all UK based Public Sector Bodies, with a Transport responsibility or interest; as well as for all bus and rail operators in the UK. For the avoidance of doubt, the Framework has been developed for the following public sector organisations as a minimum: Scottish Local Authorities Aberdeen City Council Aberdeenshire Council Angus Council Argyll and Bute Council City of Edinburgh Council Clackmannanshire Council Comhairle nan Eilean Siar Dumfries and Galloway Council Dundee City Council East Ayrshire Council East Dunbartonshire Council East Lothian Council East Renfrewshire Council Falkirk Council Fife Council Glasgow City Council Inverclyde Council Midlothian Council North Ayrshire Council North Lanarkshire Council Orkney Islands Council Perth and Kinross Council Renfrewshire Council Scottish Borders Council Shetland Islands Council South Ayrshire Council South Lanarkshire Council Stirling Council The Highland Council The Moray Council West Dunbartonshire Council West Lothian Council Scottish Government & Executive Agencies Scottish Government Transport Scotland Scottish Regional Transport Partnerships Shetland Transport Partnership (ZetTrans) Highlands and Islands Transport Partnership (HITRANS) North-East of Scotland Transport Partnership (NESTRANS) Tayside and Central Scotland Transport Partnership (TACTRAN) South-East of Scotland Transport Partnership (SESTRAN) Strathclyde Partnership for Transport (SPT) South-West of Scotland Transport Partnership (Swestrans) Unitary Authorities in Wales Blaenau Gwent County Borough Council Bridgend County Borough Council Caerphilly County Borough Council Cardiff Council Carmarthenshire County Council Ceredigion County Council Conwy County Borough Council Denbighshire County Council Flintshire County Council Gwynedd Council Isle of Anglesey County Council Merthyr Tydfil County Borough Council Monmouthshire County Council Neath Port Talbot County Borough Council Newport City Council Pembrokeshire County Council Powys County Council Rhondda Cynon Taf County Borough Council City and County of Swansea The Vale of Glamorgan County Borough Council Torfaen County Borough Council Wrexham County Borough Council Welsh Government & Executive Agencies Welsh Government Transport for Wales Welsh Transport Partnerships South East Wales Transport Commission North Wales Transport Commission Metropolitan District Councils in England Barnsley Borough Council Birmingham City Council Bolton Borough Council Bradford City Council Bury Borough Council Calderdale Borough Council Coventry City Council Doncaster Borough Council Dudley Borough Council Gateshead Borough Council Kirklees Borough Council Knowsley Borough Council Leeds City Council Liverpool City Council Manchester City Council North Tyneside Borough Council Newcastle Upon Tyne City Council Oldham Borough Council Rochdale Borough Council Rotherham Borough Council South Tyneside Borough Council Salford City Council Sandwell Borough Council Sefton Borough Council Sheffield City Council Solihull Borough Council St Helens Borough Council Stockport Borough Council Sunderland City Council Tameside Borough Council Trafford Borough Council Wakefield City Council Walsall Borough Council Wigan Borough Council Wirral Borough Council Wolverhampton City Council Unitary Authorities in England Bath and North East Somerset Council Bedford Borough Council Blackburn with Darwen Borough Council Blackpool Council Bournemouth, Christchurch and Poole Council Bracknell Forest Borough Council Brighton and Hove City Council Bristol City Council Buckinghamshire Council Central Bedfordshire Council Cheshire East Council Cheshire West and Chester Council Cornwall Council Durham County Council Darlington Borough Council Derby City Council Dorset Council East Riding of Yorkshire Council Halton Borough Council Hartlepool Borough Council Herefordshire Council Isle of Wight Council Hull City Council Leicester City Council Luton Borough Council Medway Council Middlesbrough Borough Council Milton Keynes Council North East Lincolnshire Council North Lincolnshire Council North Northamptonshire Council North Somerset Council Northumberland County Council Nottingham City Council Peterborough City Council Plymouth City Council Portsmouth City Council Reading Borough Council Redcar and Cleveland Borough Council Rutland County Council Shropshire Council Slough Borough Council Southampton City Council Southend-on-Sea Borough Council South Gloucestershire Council Stockton-on-Tees Borough Council Stoke-on-Trent City Council Swindon Borough Council Telford and Wrekin Borough Council Thurrock Council Torbay Council Warrington Borough Council West Berkshire Council West Northamptonshire Council Wiltshire Council Windsor and Maidenhead Borough Council Wokingham Borough Council City of York Council County Councils in England Cambridgeshire County Council Cumbria County Council Derbyshire County Council Devon County Council East Sussex County Council Essex County Council Gloucestershire County Council Hampshire County Council Hertfordshire County Council Kent County Council Lancashire County Council Leicestershire County Council Lincolnshire County Council Norfolk County Council North Yorkshire County Council Nottinghamshire County Council Oxfordshire County Council Somerset County Council Staffordshire County Council Suffolk County Council Surrey County Council Warwickshire County Council West Sussex County Council Worcestershire County Council Combined Authorities in England Cambridgeshire and Peterborough Combined Authority Greater Manchester Combined Authority Liverpool City Region Combined Authority North East Combined Authority North of Tyne Combined Authority South Yorkshire Combined Authority Tees Valley Combined Authority West Midlands Combined Authority West of England Combined Authority West Yorkshire Combined Authority London Borough Councils Barking and Dagenham Barnet Bexley Brent Bromley Camden Croydon Ealing Enfield Greenwich Hackney Hammersmith and Fulham Haringey Harrow Havering Hillingdon Hounslow Islington Kensington and Chelsea Kingston upon Thames Lambeth Lewisham Merton Newham Redbridge Richmond upon Thames Southwark Sutton Tower Hamlets Waltham Forest Wandsworth Westminster Other Transport Bodies Transport for London Department for Transport District, Borough and City Councils in England Adur Allerdale Amber Valley Arun Ashfield Ashford Babergh Barrow-in-Furness Basildon Basingstoke & Deane Bassetlaw Blaby Bolsover Boston Braintree Breckland Brentwood Broadland Bromsgrove Broxbourne Broxtowe Burnley Cambridge Cannock Chase Canterbury Carlisle Castle Point Charnwood Chelmsford Cheltenham Cherwell Chesterfield Chichester Chorley Colchester Copeland Cotswold Craven Crawley Dacorum Dartford Derbyshire Dales Dover East Cambridgeshire East Devon East Hampshire East Hertfordshire East Lindsey East Staffordshire East Suffolk Eastbourne Eastleigh Eden Elmbridge Epping Forest Epsom & Ewell Erewash Exeter Fareham Fenland Folkestone and Hythe Forest of Dean Fylde Gedling Gloucester Gosport Gravesham Great Yarmouth Guildford Hambleton Harborough Harlow Harrogate Hart Hastings Havant Hertsmere High Peak Hinckley and Bosworth Horsham Huntingdonshire Hyndburn Ipswich Kings Lynn & West Norfolk Lancaster Lewes Lichfield Lincoln Maidstone Maldon Malvern Hills Mansfield Melton Mendip Mid Devon Mid Suffolk Mid Sussex Mole Valley North Devon North East Derbyshire North Hertfordshire North Kesteven North Norfolk North West Leicestershire North Warwickshire New Forest Newark & Sherwood Newcastle-Under-Lyme Norwich Nuneaton & Bedworth Oadby & Wigston Oxford Pendle Preston Redditch Reigate & Banstead Ribble Valley Richmondshire Rochford Rossendale Rother Rugby Runnymede Rushcliffe Rushmoor Ryedale Somerset West and Taunton South Cambridgeshire South Derbyshire South Hams South Holland South Kesteven South Lakeland South Norfolk South Oxfordshire South Ribble South Somerset South Staffordshire Scarborough Sedgemoor Selby Sevenoaks Spelthorne St Albans Stafford Staffordshire Moorlands Stevenage Stratford on Avon Stroud Surrey Heath Swale Tamworth Tandridge Teignbridge Tendring Test Valley Tewkesbury Thanet Three Rivers Tonbridge & Malling Torridge Tunbridge Wells Uttlesford Vale of White Horse Warwick Watford Waverley Wealden Welwyn Hatfield West Devon West Lancashire West Lindsey West Oxfordshire West Suffolk Winchester Woking Worcester Worthing Wychavon Wyre Wyre Forest Councils in Northern Ireland Antrim and Newtownabbey Borough Council Ards and North Down Borough Council Armagh City, Banbridge and Craigavon Borough Council Belfast City Council Causeway Coast and Glens Borough Council Derry City and Strabane District Council Fermanagh and Omagh District Council - Enniskillen Office Lisburn and Castlereagh City Council Mid and East Antrim Borough Council Mid Ulster District Council - Dungannon Newry, Mourne and Down District Council Transport Bodies in Northern Ireland Translink And any other Public Sector body in the UK with an interest in Transport, or any UK transport operator. Any organisation must be a Member of SAM at the time that their Order from the Framework is signed.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
25 Jul 2022, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
360 days from the deadline
Bids opened
25 Jul 2022, 17:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Jun 2022 → 29 Nov 2022 · 4 dates
  1. Next notice expected
    18 Jun 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    25 Jul 2022, 17:00 BST
  3. Bids opened
    25 Jul 2022, 17:01 BST
  4. Notice published
    29 Nov 2022, 13:59 GMT

Notice history

5 events · 3 releases on Find a Tender · since 17 Jun 2022
  1. Status changed to active
    17 Jun 2022, 12:19 BST
  2. Procurement method changed
    17 Jun 2022, 12:19 BST
  3. Deadline published: 25 Jul 2022, 17:00 BST
    17 Jun 2022, 12:19 BST
  4. Status changed to complete
    29 Nov 2022, 13:59 GMT
  5. Buyer details updated
    29 Nov 2022, 13:59 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 32 from SMEs
Contracts signed 3latest 14 Nov 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework 1: Real Time Passenger Informastion System Display Board/Points Equipment and Services

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Framework 1: Real Time Passenger Information System Display Board/Points Equipment and Services

    Signed
    11 Nov 2022
    Value
    —
    Status
    active
  • Framework 1: Real Time Passenger Information System Display Board/Points Equipment and Services

    Signed
    10 Nov 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
These three Framework Awards are providing Real Time Passenger Information Systems…3bids · 3 electronic2—£1 – £3,000,000
Whole notice———£1 – £3,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

SMART APPLICATIONS MANAGEMENT LIMITED

Contracting authorityPublic bodyBody governed by public lawReal Time Passenger Information System Display Board/Points Equipment and Services; and wider sustainable transport servicesMembership Organisation with Mutual Designation, Company limited by guaranteee GB-COH: South West Smart Applications Limited Second Floor, Cobourg House, 32 Mayflower Street, PLYMOUTH, South West, PL11QXContact name, email, phone

Dispute resolution & review bodies

  • Smart Applications ManagementReview body PlymouthContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria