Official UK procurement notice
Re-Tender for the Provision of Vehicle Bodywork and Accident Repair Services
Authority: The Education Authority (Central government)
What is being bought4 lots · detail below
Published requirement description*This is a re-tender of the previous Bodywork and Accident Repair Service* Due to the urgent need to establish the framework the timescales have been reduced.
The EA wishes to appoint suppliers to this Framework for the Provision of Vehicle
Bodywork and Accident Repair Services for the Northern, Eastern, Southern and Western
EA Fleet areas on a call off as required basis. EA is not obliged to procure services
exclusively from this Framework Agreement and is free to use their own in-house service
if applicable. The Framework will include a range of makes/models and size of vehicle to
be repaired after an accident to meet all statutory vehicle compliance and construction
requirements to a quality assured standard within a reasonable timeframe. The framework
will be split into 4 lots, details of which are provided within document TRN-25-013 Annex
02 Specification of Requirements. For the duration of the Framework the Suppliers
appointed to each lot must have the capacity to provide all vehicle bodywork and accident
repair to each area, and if required collection and or delivery of vehicles to specified
depots.
- The authority expects to re-tender this requirement around 30 Jun 2030, 23:59 BST.
- No preliminary market engagement: A prelimanary market engagement notice was published for the previously abandoned procurement 2026/S 000-002031. FTS does not allow a new Tender Notice to be associated with identifier for the previous notice.
CPV: Bus repair services · Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services of motor vehicles and associated equipment · Truck repair services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers
- Framework period
- 4 yrs from 1 Oct 2026
Published description of the framework
- When a requirement for bodywork or accident repair arises. The EA will contact the first
ranked supplier for the relevant lot to carry out the repairs. If the first ranked supplier
confirms that they do not have the capacity to complete the work within the required
timelines, the EA will move to the second ranked supplier.
- Should the EA decide that any supplier on the framework does not have the capacity to
repair a vehicle within the agreed timescales, they reserve the right to move to the second
ranked supplier or another supplier in any of the other lots to ensure repairs are
completed on time. Decisions will be based on the number of vehicles any supplier is
already repairing for the EA and any backlog in return of vehicles the supplier is already
repairing for the EA.
- Suppliers will be notified in advance of any decision to move to another supplier.
- The Supplier must provide a full breakdown of estimated costs and timescales for the
repairs to the EA Fleet Manager or EA Fleet Contracts Manager, prior to any repairs
commencing. The EA will confirm if the costs and timescales are acceptable and in line
with tendered rates.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £382,500: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Northern Areaceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot
location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location -
Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver
vehicles outside of the lot they have been awarded.
- Antrim
- Ballymena
- Coleraine
Lot #2Southern Areaceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot
location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location -
Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver
vehicles outside of the lot they have been awarded.
- Armagh
- Aughnacloy
- Cookstown
- Dungannon
- Newry
Lot #3Western Areaceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot
location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location -
Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver
vehicles outside of the lot they have been awarded.
- Enniskillen:
- Derry/Londonderry:
- Omagh:
- Strabane:
Lot #4Eastern Areaceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot
location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location -
Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver
vehicles outside of the lot they have been awarded.
- Belfast:
- Dundonald:
- Downpatrick:
- Lisburn:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Cost
- Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Re-Tender for the Provision of Vehicle Bodywork and Accident Repair…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Jun 2030
- First published
- 17 Aug 2026, 17:43 BST
- Last source update
- 17 Aug 2026, 17:43 BST
- Award evaluation window
- Submission end – 14 Sept 2026
- Authority reference
TRN-25-013- FTS notice number
2026/S 000-078305- Accelerated
- State of urgency
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06e608Find a Tender
How it was run
Official notice- Appointment period ends
- 2 Sept 2026, 15:00 BST
- Clarification deadline
- 28 Aug 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Aug 2026 → 1 Oct 2026 · 5 dates- Tender notice published70 days ago17 Aug 2026, 17:43 BST
- Clarification questions by59 days ago28 Aug 2026, 15:00 BST
- Admission / appointment period ends54 days ago · period end, not a bid countdown2 Sept 2026, 15:00 BST
- Award decision expected by41 days ago14 Sept 2026, 23:59 BST
- Contract starts25 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Aug 2026, 17:43 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender