Find a TenderAwarded

Published 16 Dec 2021, 11:15 GMT

Official UK procurement notice

Quality Meat Scotland - Provision of Event Management Services

Official notice

Authority: Quality Meat Scotland

ServicesOpen procedureSME suitable

Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM75)

Published estimate£360,000exc. VAT

Submissions closed 27 Jan 2022awarded 25 Feb 2022

Awarded to Event Exhibition Ltd

What is being bought

Published requirement description

QMS is looking to award a contract commencing 23rd February 2022 for the provision of event management services for the Royal Highland Show and export events.

Recurrence: 16 weeks prior to current contract ending

CPV: Event services

The lotProcurement structure

single lot · value published

Lot #1QMS is looking to award a contract c for the provision of event management services…AwardedRenewalPublished value£360,000

QMS is looking to award a contract c for the provision of event management services for the Royal Highland Show and export events to include:

Event management

Liaison with show organisers

Stand layout

Stand/marquee hire

Print and fulfilment of stand panels

Construction, installation and removal

Storage

Delivery: Scotland

Extensions: yearly for a maximum of 3 consecutive yearsVariant bids: not allowed

79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 100Price: 20

Published sub-criteria (4)

Operational proposal for The Royal Highland Show 2022: 50
Export event methodology and understanding of requirement: 30
Demonstrable experience and expertise of the proposed personnel to meet the requirements of the contract: 20
price: 20

Published award criteria (4)

Operational proposal for The Royal Highland Show 2022: 50
Export event methodology and understanding of requirement: 30
Demonstrable experience and expertise of the proposed personnel to meet the requirements of the contract: 20
Price: 20

What this means for your bid

Price carries 20 of 120 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · 16 weeks prior to current contract ending
First published: 16 Dec 2021, 11:15 GMT
Last source update: 2 Mar 2022, 10:06 GMT
Award evaluation window: 27 Jan 2022 – …
Authority reference: QMS/ITT/EVENTMANAGEMENTSERVICES/2022
FTS notice number: 2022/S 000-005661
Classification (CPV): Event services
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-0301fe Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:685335)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 27 Jan 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 27 Jan 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

27 Jan 2022 → 2 Mar 2022 · 3 dates

Submission deadline
27 Jan 2022, 12:00 GMT
Bids opened
27 Jan 2022, 12:00 GMT
Notice published
2 Mar 2022, 10:06 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
2 Mar 2022, 10:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £360,0001 contract exc. VAT

Bids received 65 from SMEs

Contracts signed 1latest 25 Feb 2022

Awarded to	Value	Date	Status
Event Exhibition LtdSME	£360,000 †	—	Awarded

Contracts

Contract 005661-2022-1 · Event Exhibition LtdSME
Signed
25 Feb 2022
Value
£360,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	5	—	—

Contracting authority & participating public bodies

Quality Meat Scotland

Contracting authorityNDPBresponsible for helping the Scottish red meat sector improve its efficiency and profitability The Rural Centre, West Mains, Ingliston, Scotland, EH28 8NZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Event Exhibition LtdAwarded supplier Wagon Yard, Marlborough, South West, SN8 1LHContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria