Lot LOT-0000
No lot description published.
Buyer: University of Exeter →
Participate on uk.eu-supply.com ↗External submission platform
The University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector’s best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU’s Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support.
UKK, GB
No lot description published.
| Item | Category | Quantity |
|---|---|---|
| LOT-0000 | Compliance software package, Software package and information systems, Industry specific software package, Medical software package, Database systems, Database software package, Database-management system, Electronic data management (EDM), Data-acquisition system, IT services: consulting, software development, Internet and support | Not published |
Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.
| Comparison set | Procedures | Reported bids per procedure | Named award suppliers | Price evidence |
|---|---|---|---|---|
| Market: CPV division 48 | 2,544 | 1 median · 6.1 average (774 of 2,544 with a bid count) | 1.4 average (838 of 2,544 with named award suppliers) | Not published |
| Same buyer | 3 | Not published | Not published | Not published |
| Delivery region: UKK | 169 | 1 median · 3.8 average (64 of 169 with a bid count) | 1 average (69 of 169 with named award suppliers) | Not published |
| Similar published value (0.5×–2×) | 188 | 3 median · 3 average (1 of 188 with a bid count) | 1 average (1 of 188 with named award suppliers) | Not published |
“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.
Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.
No planning milestones published.
No linked framework, prior procurement or reprocurement published.
Diagnostic view. “Not published” means this current release does not provide a value.
| OCID | ocds-h6vhtk-059ef6 |
|---|---|
| Latest release ID | 003102-2026 |
| Latest release timestamp | Wed Jan 14 2026 13:30:28 GMT+0000 (Coordinated Universal Time) |
| Source | find-a-tender |
| Official notice URL | https://www.find-tender.service.gov.uk/Notice/003102-2026 |
| Tender status | active |
| Procurement method | open |
| Procurement method details | Below threshold - open competition |
| Main procurement category | services |
| Above threshold | No |
| Legal basis | 2023/54 |
| Tender period: start | Not published |
| Tender period: end | 2026-01-28T17:00:00+00:00 |
| Expression of interest deadline | Not published |
| Enquiry deadline | 2026-01-23T17:00:00+00:00 |
| Award period: start | Not published |
| Award period: end | Not published |
| Submission method details | https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101704&TID100106938&B= |
| Submission languages | Not published |
| Electronic catalogue policy | Not published |
| Total tender value | £100,000 |
| Tender lots in source | 1 |
| Tender items in source | 1 |
| Tender documents in source | 1 |
| Awards in latest release | 0 |
| Contracts in latest release | 0 |
| Parties in latest release | 1 |
| Date | Event | Reference |
|---|---|---|
| 14 Jan 2026 | tender | 003102-2026 |
| 22 Sept 2025 | planning | 058467-2025 |
Unmodified official OCDS data retained by Tenderline for this procurement process.
{
"id": "003102-2026",
"tag": [
"tender"
],
"date": "2026-01-14T13:30:28Z",
"ocid": "ocds-h6vhtk-059ef6",
"buyer": {
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter"
},
"tender": {
"id": "UOE/2025/073/MC",
"lots": [
{
"id": "LOT-0000",
"value": {
"amount": 100000,
"currency": "GBP",
"amountGross": 120000
},
"status": "active",
"renewal": {
"description": "Two optional extension periods of 12 months each."
},
"hasRenewal": true,
"suitability": {
"sme": true,
"vcse": true
},
"awardCriteria": {
"description": "Most Advantageous Tender evaluation methodology comprising; 60% Technical 30% Commercial 10% Services"
},
"contractPeriod": {
"endDate": "2029-03-22T23:59:59Z",
"startDate": "2026-03-23T00:00:00Z",
"maxExtentDate": "2031-03-22T23:59:59Z"
},
"selectionCriteria": {
"criteria": [
{
"description": "Procurement Specific Questionnaire within Invitation To Tender document accessible via the University's eTendering Portal; https://uk.eu-supply.com/login.asp?B=EXETER"
}
]
}
}
],
"items": [
{
"id": "LOT-0000",
"relatedLot": "LOT-0000",
"deliveryAddresses": [
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"additionalClassifications": [
{
"id": "48170000",
"scheme": "CPV",
"description": "Compliance software package"
},
{
"id": "48000000",
"scheme": "CPV",
"description": "Software package and information systems"
},
{
"id": "48100000",
"scheme": "CPV",
"description": "Industry specific software package"
},
{
"id": "48180000",
"scheme": "CPV",
"description": "Medical software package"
},
{
"id": "48610000",
"scheme": "CPV",
"description": "Database systems"
},
{
"id": "48611000",
"scheme": "CPV",
"description": "Database software package"
},
{
"id": "48612000",
"scheme": "CPV",
"description": "Database-management system"
},
{
"id": "48613000",
"scheme": "CPV",
"description": "Electronic data management (EDM)"
},
{
"id": "48614000",
"scheme": "CPV",
"description": "Data-acquisition system"
},
{
"id": "72000000",
"scheme": "CPV",
"description": "IT services: consulting, software development, Internet and support"
}
]
}
],
"title": "Quality Management System for Clinical Trials Unit",
"value": {
"amount": 100000,
"currency": "GBP",
"amountGross": 120000
},
"status": "active",
"documents": [
{
"id": "003102-2026",
"url": "https://www.find-tender.service.gov.uk/Notice/003102-2026",
"format": "text/html",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"datePublished": "2026-01-14T13:30:28Z"
}
],
"legalBasis": {
"id": "2023/54",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
"scheme": "UKPGA"
},
"description": "The University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector’s best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU’s Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support.",
"tenderPeriod": {
"endDate": "2026-01-28T17:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-01-23T17:00:00+00:00"
},
"aboveThreshold": false,
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101704&TID100106938&B=",
"procurementMethodDetails": "Below threshold - open competition",
"additionalProcurementCategories": [
"goods"
]
},
"parties": [
{
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter",
"roles": [
"buyer"
],
"address": {
"region": "UKK43",
"country": "GB",
"locality": "Exeter",
"postalCode": "EX4 4QJ",
"countryName": "United Kingdom",
"streetAddress": "Northcote House"
},
"details": {
"url": "https://www.exeter.ac.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
},
"identifier": {
"id": "PZYG-2396-XCRZ",
"scheme": "GB-PPON"
},
"contactPoint": {
"name": "Melanie Cox",
"email": "m.cox@exeter.ac.uk"
}
}
],
"language": "en",
"initiationType": "tender"
}{
"id": "003102-2026",
"tag": [
"tender"
],
"date": "2026-01-14T13:30:28Z",
"ocid": "ocds-h6vhtk-059ef6",
"buyer": {
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter"
},
"tender": {
"id": "UOE/2025/073/MC",
"lots": [
{
"id": "LOT-0000",
"value": {
"amount": 100000,
"currency": "GBP",
"amountGross": 120000
},
"status": "active",
"renewal": {
"description": "Two optional extension periods of 12 months each."
},
"hasRenewal": true,
"suitability": {
"sme": true,
"vcse": true
},
"awardCriteria": {
"description": "Most Advantageous Tender evaluation methodology comprising; 60% Technical 30% Commercial 10% Services"
},
"contractPeriod": {
"endDate": "2029-03-22T23:59:59Z",
"startDate": "2026-03-23T00:00:00Z",
"maxExtentDate": "2031-03-22T23:59:59Z"
},
"selectionCriteria": {
"criteria": [
{
"description": "Procurement Specific Questionnaire within Invitation To Tender document accessible via the University's eTendering Portal; https://uk.eu-supply.com/login.asp?B=EXETER"
}
]
}
}
],
"items": [
{
"id": "LOT-0000",
"relatedLot": "LOT-0000",
"deliveryAddresses": [
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"additionalClassifications": [
{
"id": "48170000",
"scheme": "CPV",
"description": "Compliance software package"
},
{
"id": "48000000",
"scheme": "CPV",
"description": "Software package and information systems"
},
{
"id": "48100000",
"scheme": "CPV",
"description": "Industry specific software package"
},
{
"id": "48180000",
"scheme": "CPV",
"description": "Medical software package"
},
{
"id": "48610000",
"scheme": "CPV",
"description": "Database systems"
},
{
"id": "48611000",
"scheme": "CPV",
"description": "Database software package"
},
{
"id": "48612000",
"scheme": "CPV",
"description": "Database-management system"
},
{
"id": "48613000",
"scheme": "CPV",
"description": "Electronic data management (EDM)"
},
{
"id": "48614000",
"scheme": "CPV",
"description": "Data-acquisition system"
},
{
"id": "72000000",
"scheme": "CPV",
"description": "IT services: consulting, software development, Internet and support"
}
]
}
],
"title": "Quality Management System for Clinical Trials Unit",
"value": {
"amount": 100000,
"currency": "GBP",
"amountGross": 120000
},
"status": "active",
"documents": [
{
"id": "003102-2026",
"url": "https://www.find-tender.service.gov.uk/Notice/003102-2026",
"format": "text/html",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"datePublished": "2026-01-14T13:30:28Z"
}
],
"legalBasis": {
"id": "2023/54",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
"scheme": "UKPGA"
},
"description": "The University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector’s best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU’s Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support.",
"tenderPeriod": {
"endDate": "2026-01-28T17:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-01-23T17:00:00+00:00"
},
"aboveThreshold": false,
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101704&TID100106938&B=",
"procurementMethodDetails": "Below threshold - open competition",
"additionalProcurementCategories": [
"goods"
]
},
"parties": [
{
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter",
"roles": [
"buyer"
],
"address": {
"region": "UKK43",
"country": "GB",
"locality": "Exeter",
"postalCode": "EX4 4QJ",
"countryName": "United Kingdom",
"streetAddress": "Northcote House"
},
"details": {
"url": "https://www.exeter.ac.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
},
"identifier": {
"id": "PZYG-2396-XCRZ",
"scheme": "GB-PPON"
},
"contactPoint": {
"name": "Melanie Cox",
"email": "m.cox@exeter.ac.uk"
}
}
],
"language": "en",
"initiationType": "tender"
}{
"id": "058467-2025",
"tag": [
"planning"
],
"date": "2025-09-22T12:30:40+01:00",
"ocid": "ocds-h6vhtk-059ef6",
"buyer": {
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter"
},
"tender": {
"id": "UOE_2025_073_MC",
"lots": [
{
"id": "LOT-0000",
"status": "planning",
"hasRenewal": true,
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"endDate": "2029-01-04T23:59:59Z",
"startDate": "2026-01-05T00:00:00Z",
"maxExtentDate": "2030-01-04T23:59:59Z"
}
}
],
"items": [
{
"id": "LOT-0000",
"relatedLot": "LOT-0000",
"deliveryAddresses": [
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"additionalClassifications": [
{
"id": "48170000",
"scheme": "CPV",
"description": "Compliance software package"
},
{
"id": "48000000",
"scheme": "CPV",
"description": "Software package and information systems"
},
{
"id": "48100000",
"scheme": "CPV",
"description": "Industry specific software package"
},
{
"id": "48180000",
"scheme": "CPV",
"description": "Medical software package"
},
{
"id": "48600000",
"scheme": "CPV",
"description": "Database and operating software package"
},
{
"id": "48610000",
"scheme": "CPV",
"description": "Database systems"
},
{
"id": "48611000",
"scheme": "CPV",
"description": "Database software package"
},
{
"id": "48612000",
"scheme": "CPV",
"description": "Database-management system"
},
{
"id": "48613000",
"scheme": "CPV",
"description": "Electronic data management (EDM)"
},
{
"id": "48614000",
"scheme": "CPV",
"description": "Data-acquisition system"
},
{
"id": "72000000",
"scheme": "CPV",
"description": "IT services: consulting, software development, Internet and support"
}
]
}
],
"title": "Quality Management System Software",
"value": {
"amount": 120000,
"currency": "GBP",
"amountGross": 144000
},
"status": "planning",
"legalBasis": {
"id": "2023/54",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
"scheme": "UKPGA"
},
"description": "Quality Management System Software - Clinical Trials Unit",
"communication": {
"futureNoticeDate": "2025-12-01T23:59:59Z"
},
"aboveThreshold": false,
"mainProcurementCategory": "services",
"additionalProcurementCategories": [
"goods"
]
},
"parties": [
{
"id": "GB-PPON-PZYG-2396-XCRZ",
"name": "University of Exeter",
"roles": [
"buyer"
],
"address": {
"region": "UKK43",
"country": "GB",
"locality": "Exeter",
"postalCode": "EX4 4QH",
"countryName": "United Kingdom",
"streetAddress": "Northcote House"
},
"details": {
"url": "https://www.exeter.ac.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
},
"identifier": {
"id": "PZYG-2396-XCRZ",
"scheme": "GB-PPON"
},
"contactPoint": {
"name": "Melanie Cox",
"email": "m.cox2@exeter.ac.uk",
"telephone": "+44 139723757"
}
}
],
"language": "en",
"planning": {
"documents": [
{
"id": "058467-2025",
"url": "https://www.find-tender.service.gov.uk/Notice/058467-2025",
"format": "text/html",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"documentType": "marketEngagementNotice",
"datePublished": "2025-09-22T12:30:40+01:00"
}
],
"milestones": [
{
"id": "engagement",
"type": "engagement",
"status": "scheduled",
"dueDate": "2025-10-03T23:59:59Z",
"description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98305&B="
}
]
},
"initiationType": "tender"
}