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Find a TenderAwardedContract details notice
Published 22 Nov 2025, 08:53 GMT

Official UK procurement notice

QEII Summer Showcase 2026

Official notice

Authority: The Queen Elizabeth Conference Centre (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£80,000£96,000 inc. VAT
Submissions closed 12 Dec 2025awarded 2 Feb 2026
Awarded to Event Trees
Contract term 8 moends 30 Sept 2026 · starts 2 Feb 2026

What is being bought

Published requirement description

Creative Design & Concept Development

  • Development of the overall visual theme including:

o Creation of mood boards, design mock-ups and room plans

o Integration of both nostalgic 1980s elements and futuristic design

o Creative spatial plans for both Cambridge & Windsor Rooms

o Recommendations for scenic features, décor, props, installations, and focal points

o Guest flow and engagement touchpoints (e.g., photo walls, interactive elements, entrance features)

o Proposals for wall wraps, fabrications, and bespoke décor pieces

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1Awarded 8 moSMEPublished value£80,000
Contract period: 2 Feb 2026 – 30 Sept 2026 (8 mo)Value: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: UKEligibility: SME eligible
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Suppliers must provide evidence of: Minimum 3 years' experience in creative event design/theming Evidence of comparable creative work (showcases, corporate events, exhibitions) Knowledge of designing for complex venue space

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Nov 2025, 08:53 GMT
Last source update
16 Feb 2026, 11:15 GMT
FTS notice number
2025/S 000-076234
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05e6c5 Find a Tender

How it was run

Official notice
Submission deadline
12 Dec 2025, 17:00 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

[email protected]

Timeline

22 Nov 2025 → 16 Feb 2026 · 4 dates
  1. Tender notice published334 days ago
    22 Nov 2025, 08:53 GMT
  2. Submission deadline314 days ago
    12 Dec 2025, 17:00 GMT
  3. Contract starts262 days ago
    2 Feb 2026
  4. Latest notice published248 days ago
    16 Feb 2026, 11:15 GMT

Notice history

3 events · 2 releases on Find a Tender · since 22 Nov 2025
  1. Tender notice published
    22 Nov 2025, 08:53 GMT
    UK4
  2. Contract details notice published
    16 Feb 2026, 11:15 GMT
    UK7
  3. Status changed to complete
    16 Feb 2026, 11:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £80,0001 contract exc. VAT
Contracts signed 1latest 2 Feb 2026
Awarded toValueDateStatus
Event TreesSME£80,000 †—Awarded

Contracts

  • Contract 1 · Event TreesSME

    Signed
    2 Feb 2026
    Value
    £80,000
    Period
    3 Feb 2026 – 30 Sept 2026
    Status
    active

Contracting authority & participating public bodies

The Queen Elizabeth Conference Centre

Contracting authorityPublic authority - central government GB-PPON: PLXN-8621-WRWP Broad Sanctuary, London, London, SW1P 3EEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Event TreesAwarded supplier 10 Mandervell Road,, Oadby, East Midlands, LE2 5LQContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender