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Published 22 Feb 2022, 11:04 GMT

Official UK procurement notice

PURCH1803 Estates Information Management System - SaaS

Official notice

Authority: University of Glasgow (Education)

GoodsCompetitive procedure with negotiationSME suitable
Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM82)
Awarded value£1,950,000published contract · exc. VAT
Submissions closed 1 Mar 2022awarded 30 Dec 2022
Awarded to Assetworks

What is being bought

Published requirement description

Award of PURCH1803 Estates Management System

CPV: Facilities management software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · Glasgow
Extensions: Extension period will be confirmed at Stage 2.Second stage: 6–null candidates invited to tenderVariant bids: not allowed
48421000 Facilities management software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (4)
  • Total Technical: 72.5%
  • Legal: 2.5%
  • Demonstration: 5%
  • Commercials: 20%
Published award criteria (4)
  • Total Technical: 72.5
  • Legal: 2.5
  • Demonstration: 5
  • Commercials: 20
Conditions of participation1
  • Condition of participation
    no text published
    Minimum: - Employer’s (Compulsory) Liability Insurance: GBP 10,000,000 - each and every claim - Public Liability Insurance: GBP 10,000,000 - each and every claim - Professional Indemnity Insurance: GBP 5,000,000 - each and every claim - Product Liability Insurance: GBP 5,000,000 - each an…
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Feb 2022, 11:04 GMT
Last source update
11 Jan 2023, 11:39 GMT
Authority reference
PURCH1803
FTS notice number
2023/S 000-000788
Classification (CPV)
Facilities management software packageSoftware package and information systems
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-030e47 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:718736)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
1 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

1 Mar 2022 → 11 Jan 2023 · 3 dates
  1. Submission deadline
    1 Mar 2022, 12:00 GMT
  2. Invitations to tender expected
    21 Apr 2022, 00:00 BST
  3. Notice published
    11 Jan 2023, 11:39 GMT

Notice history

2 events · 3 releases on Find a Tender · since 22 Feb 2022
  1. Deadline moved to 1 Mar 2022, 12:00 GMT
    22 Feb 2022, 11:04 GMT
    +5 days · was 24 Feb 2022, 12:00 GMT
  2. Status changed to complete
    11 Jan 2023, 11:39 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.224 Feb 20221 Mar 2022+5 d

Due to delay in response to questions on the portal.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,950,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 30 Dec 2022
Awarded toValueDateStatus
AssetworksSME£1,950,000 †—Awarded

Contracts

  • Contract 000788-2023-PURCH1803-1 · AssetworksSME

    Signed
    30 Dec 2022
    Value
    £1,950,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

University of Glasgow

Contracting authorityEducationBody governed by public lawEducation Procurement Office, Tay House, Glasgow, Scotland, G12 8QQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court & Justice of the Peace CourtReview body GlasgowContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • AssetworksAwarded supplier 1777 NE Loop 410, Suite 1250, San Antonio, US, Texas 7821

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria