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Published 7 Apr 2022, 12:01 BST

Official UK procurement notice

PT1562 Wiltshire RTPI System

Official notice

Authority: Wiltshire Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50)Installation services (except software) (51) Delivery: South West (UKK15)
Budget not disclosedValue not published
Submissions closed 4 May 2022awarded 22 Aug 2022
Awarded to R2P UK SYSTEMS LIMITED

What is being bought

Published requirement description

Procurement for the provision of Supply and Maintenance of Real Time Passenger Information System for Wiltshire Council

Wiltshire Council’s current Real Time Passenger Information (RTPI) system has been in operation for over 15 years and has been supplied and is currently being maintained by Trapeze Group UK (TGUK). The maintenance service provided by TGUK is due to expire at the end of June 2022. The existing RTPI system architecture is dated and needs modernisation to meet the needs of its bus service providers, bus commuters and be able to meet the requirements specified in the Bus Services Act 2018 and Bus Open Data Service (BODS).

This document (referred to as Volume 2: Service Information) forms part of the Contract for a new RTPI system that will deliver greater functionality, innovation and benefits to the Council, bus operators and most importantly to those who will be using the bus services within Wiltshire. Funding for the new system has been secured from the Salisbury Transport Strategy, Section 106 and existing revenue budgets.

Volume 2: Service Information contains the requirements for the provision, installation and maintenance for Wiltshire’s new RTPI system. Volume 2 is one of three volumes (listed below) that form the Contract:

  • Volume 1: NEC4 Term Service Contract
  • Volume 2: Service Information
  • Volume 3: Price List

The new Contract will be for 5 years with an option to extend it by 2 further periods of 2 and 3 years (i.e., 5+2+3 years, maximum Contract period 10 years). The initial 5 years is made up of 6 months for the provision and installation works and 54 months for the initial maintenance phase.

CPV: Installation services (except software) · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The key requirements for Wiltshire’s new RTPI system include:AwardedRenewal

The key requirements for Wiltshire’s new RTPI system include:

  • Contractor hosted Live RTPI server(s) – Tier 3 Environment.
  • Testing and training server.
  • Web based solution.
  • A scalable solution.
  • System architecture based on mobile telecommunication technology (i.e., 4G/ 5G)
  • BODS will be the main source of data for all bus operators.
  • As an option, the system will be able to receive real time data separately from each of the bus operators (i.e., Stagecoach, Go South Coast, First Group and any others identified by Wiltshire Council).
  • Delivery of an automated Fault Management System (FMS).
  • Delivery of a Content Management System (CMS).
  • Delivery of Real Time (RT) Prediction Engine.
  • Providing punctuality and reliability reports against national targets.
  • To deliver both RT and Scheduled Time (ST) information for bus services, with RT in minutes and ST in 24-hour clock format, with the ability to display this information on different media channels and displays at bus stops, as well as hubs and interchanges for connecting bus services.
  • Decommission existing display assets.
  • Provision, installation and maintenance of 133 new three-line 28” LED BSD.
  • Provision, installation and maintenance of 39 new three-line LED flag displays.
  • Provision of Free RTPI Open Application Programme Interface (API) to third party data providers (e.g., Mobile App and web developers).
  • As an option, the system will provide bus traffic light priority for late running buses.
  • All hardware should be compatible with the emerging RTIG Standard.
Delivery: South West
Extensions: The new Contract will be for 5 years with an option to extend it by 2 further periods of 2 and 3 years (i.e., 5+2+3 years, maximum Contract period 10 years). End of this period the contract will be subject to renewalVariant bids: not allowed
51000000 Installation services (except software)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60Price: 80
Published sub-criteria (3)
  • Quality: 60
  • Price: 40
  • price: 40
Published award criteria (3)
  • Quality: 60
  • Price: 40
  • Price: 40
What this means for your bid
  • Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
7 Apr 2022, 12:01 BST
Last source update
22 Aug 2022, 09:05 BST
Award evaluation window
4 May 2022 – …
Authority reference
DN604464
FTS notice number
2022/S 000-023202
Classification (CPV)
Installation services (except software)Repair and maintenance services
Delivery area
South West (UKK15)
Official registry OCID
ocds-h6vhtk-032b24 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
4 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
4 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

4 May 2022 → 22 Aug 2022 · 3 dates
  1. Submission deadline
    4 May 2022, 12:00 BST
  2. Bids opened
    4 May 2022, 12:00 BST
  3. Notice published
    22 Aug 2022, 09:05 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    22 Aug 2022, 09:05 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextDate · IV.2.74 May 20229 May 2022

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 2
Contracts signed 1latest 22 Aug 2022
Awarded toValueDateStatus
R2P UK SYSTEMS LIMITEDSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The key requirements for Wiltshire’s new RTPI system include:2bids——£742,605 – £2,030,292
Whole notice———£742,605 – £2,030,292

Contracting authority & participating public bodies

Wiltshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Bythesea Road, Trowbridge, South West, BA14 8JNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.