Official UK procurement notice
PSNI - 6035992 - PSNI Multi Trade Maintenance Services
Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: Department of Finance Northern Ireland, Construction and Procurement Delivery
What is being bought3 lots · detail below
Published requirement descriptionThe contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
- How the procedure runs: This is Participation Stage and is to provide the Authority with sufficient information to allow Suppliers to be shortlisted to proceed to the Tender Stage. Suppliers shortlisted from the Participation Stage process may be invited to the Tender Stage. In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation. Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.
CPV: Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£70,000,000 together) · same evaluation weights on every lotLot #1PSNI Multi Trade Maintenance Services Lot 1RenewalPublished value£23,333,333
Lot 1 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate.
The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage
Lot #2PSNI Multi Trade Maintenance Services Lot 2RenewalPublished value£23,333,333
Lot 2 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
Lot #3PSNI Multi Trade Maintenance Services Lot 3.RenewalPublished value£23,333,333
Lot 3 - The contract is for the provision of Multi Trade Maintenance Services within the PSNI Estate. The Authority is looking to appoint three Suppliers for the provision of Multi Trade (Building, Mechanical and Electrical) Planned Preventative Maintenance and Reactive Maintenance Service across the PSNI Estate utilising an NEC4 Term Service Contract. The Project will be divided into three Lots. The number of potential properties at which works and services may be required in each Lot area is approximately 54. A full list of active properties will be provided at tender stage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jul 2025, 16:20 BST
- Last source update
- 21 Aug 2025, 09:10 BST
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
6035992- FTS notice number
2025/S 000-039404- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-055df8Find a Tender
- How it runs
This is Participation Stage and is to provide the Authority with sufficient information to allow Suppliers to be shortlisted to proceed to the Tender Stage. Suppliers shortlisted from the Participation Stage process may be invited to the Tender Stage.
In accordance with Schedule 8, paragraph 1 of the Procurement Act 2023, a number of scenarios or options are allowed for in the contract, including, an increase in annual budgets over and above that anticipated, an increase in the volume of task orders/assets over and above that anticipated, inflationary uplifts and, following an initial contract period of three years, the option of two further two year extensions. In each of these scenarios or options, the Contracting Authority reserves the right to modify the contracts accordingly and the modifications shall be in accordance with the conditions of contract, Scope and the rates and Prices provided at Tender Stage including any contractual inflationary uplifts. Further details of how each of these scenarios and options will be dealt with are included in the Tender Stage Documentation.
Similarly, in accordance with Schedule 8, paragraphs 5 to 7 of the Procurement Act 2023, a change in legislation is considered to be a known risk which may materialise during the term of this contract and require a contract modification. It is considered that this could jeopardise the satisfactory performance of the contract in that, the appointed Supplier is responsible for maintaining the PSNI estate and, because any increase, changes or amendments are not known, they cannot be addressed in the contract as awarded.
How it was run
Official notice- Requests to participate (first stage)
- 26 Aug 2025, 15:00 BST
- Submission deadline
- 26 Aug 2025, 15:00 BST
- Clarification deadline
- 26 Aug 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Jul 2025 → 1 Apr 2026 · 6 dates- Tender notice published11 Jul 2025, 16:20 BST
- Latest notice published21 Aug 2025, 09:10 BST
- Clarification questions by26 Aug 2025, 15:00 BST
- Submission deadline26 Aug 2025, 15:00 BST
- Award decision expected by269 days ago30 Jan 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 11 Jul 2025- Tender notice published11 Jul 2025, 16:20 BSTUK4
- Tender notice published4 Aug 2025, 09:00 BSTUK4
- Tender notice published21 Aug 2025, 09:10 BSTUK4
Published amendments (1)
This procurement is no longer considered as being subject to a special regime and therefore Defence/Security has been removed. The estimated contract value included in this Tender Notice has been compiled using historic maintenance data and anticipated annual budgetary allocations but may increase due to scenarios or options allowed for in the contract and known risks as outlined below. In accord…
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Department of Finance Northern Ireland, Construction and Procurement DeliveryBeneficiary authority
- Construction and Procurement Delivery (CPD)Process contact pointProcuring entityThe Contracting Authority has appointed CPD as the Centre of Procurement Expertise (CoPE) to provide procurement advice and to administer this procurement competition on its behalf as a buyer.
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender