Find a TenderAwardedContract details notice
Published 11 Mar 2025, 09:20 GMT

Official UK procurement notice

PS25037 - Appointment of Administrators for Innovate UK Loans

Official notice

Procurement agent: UK Research and Innovation·On behalf of: UKSBS

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£200,000≈ £100k / year · £240,000 inc. VAT
Submissions closed 22 May 2025awarded 11 Aug 2025
Awarded to Menzies LLP
Contract term 2 yrsends 30 Jun 2027 · up to 30 Jun 2028 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

The final date and time for the submission of bids is Thursday 22nd May 2025 at 11:00 hrs

DO NOT apply directly to the buyer.

All tender information MUST be submitted through the Jaggaer eSourcing Portal.

Brief Description of Requirement

At present the IUKL loan portfolio consists of around 260 businesses with an overall exposure of £219m. Due to the early-stage nature of the businesses in the portfolio the expectation is that a considerable number will not be successful in achieving their objectives and will ultimately be unable to repay their innovation loan as planned. If a company is in debt and cannot pay the money that it owes it will typically be placed into administration. To facilitate this process there will be an appointment of an administrator either by the directors, a creditor or the court to fulfil the administration process.

To date there have been 41 businesses in the IUKL portfolio that have entered administration, however in all bar one of these cases the administrator has been appointed by the company themselves when they have filed for administration. The exception to this was for a potential fraudulent case and the administrators were appointed from the previous panel that IUKL had. Whilst there is currently the provision for IUKL to appoint an administrator under the terms of the debenture noted above, there is not the necessary process in place for an administrator to be appointed directly by IUKL. Therefore, the current issue is logistical rather than not having the necessary rights.

This procurement is to address the requirement in some case for IUKL to appoint an administrator and to have an existing contract in place which can be utilised when required. The administrator should be licensed insolvency practitioners based within the UK.

Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.

This contract will be awarded based on the evaluation criteria as set out in the RFP document.

How to Apply

UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement.

To register on the Jaggaer eSourcing portal please use the link beisgroup.ukp.app.jaggaer.com ↗ and follow the instructions to register as a supplier.

If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: beisgroup.ukp.app.jaggaer.com ↗.

Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number PS25037 and Jaggaer ITT reference number 2064.

CPV: Legal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£200,000
Contract period: 1 Jul 2025 – 30 Jun 2027 (2 yrs) · up to 30 Jun 2028 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: This contract has the option to extend for 1 year (2+1)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 95%Price: 5%
Published sub-criteria (2)
  • Technical: 95%
  • Commercial: 5%
Published award criteria (2)
  • Commercial
  • Technical
What this means for your bid
  • Price carries 5 of 100 points: a 10% discount moves about 0.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
11 Mar 2025, 09:20 GMT
Last source update
3 Oct 2025, 10:52 BST
Award evaluation window
Submission end – 9 Jun 2025
Authority reference
PS25037
FTS notice number
2025/S 000-015046
Latest notice
Contract details notice (UK7)
Classification (CPV)
Legal services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04eb4b Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
22 May 2025, 11:00 BST
Clarification deadline
8 May 2025, 11:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.

Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly.

All enquiries with respect to access to the eSourcing Portal and problems with functionality within the portal must be submitted to eSourcing Portal Helpdesk, not the Contracting Authority contact for this procurement.

Phone 08000 698 632

Email [email protected]

Please note; the eSourcing Portal is a free self-registration portal. Bidders can complete the online registration at the following link: beisgroup.ukp.app.jaggaer.com ↗

Bidders should read all attachments, messages and the response envelopes located within the eSourcing Portal carefully before completing the bid submission. Failure to comply with any of these instructions for completion and submission of the bid submission may result in the rejection and exclusion of the bid. Bidders are advised therefore to acquaint themselves fully with the extent and nature of the specification requirements and contractual obligations. These instructions constitute the Conditions of bidding. Participation in the process automatically signals that the Bidder accepts these Conditions as part of the bidding process.

All material issued in connection with this bidding process shall remain the property of the Contracting Authority and shall be used only for the purpose of this procurement. All Due Diligence Information shall be either returned to the Contracting Authority or securely destroyed by the Bidder (at the Contracting Authority’s option) at the conclusion of the procurement.

Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.

As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response.

Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.

The Contracting Authority expressly reserves the right:

i. not to award any contract as a result of the procurement process commenced by publication of this notice; and

ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.

About UK Shared Business Services

UK Shared Business Services Ltd (UKSBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.

Where UKSBS is not named as the Contracting Authority within the documentation, UKSBS will be acting as an agent on behalf of the Contracting Authority.

Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.

For full details of our partner base please review the following link: www.uksbs.co.uk/clients/ ↗

Timeline

11 Mar 2025 → 3 Oct 2025 · 10 dates
  1. Planning notice published
    11 Mar 2025, 09:20 GMT
  2. Next notice expected
    19 Mar 2025, 23:59 GMT
  3. Tender notice published
    14 Apr 2025, 15:45 BST
  4. Clarification questions by
    8 May 2025, 11:00 BST
  5. Submission deadline
    22 May 2025, 11:00 BST
  6. Award decision expected by
    9 Jun 2025, 23:59 BST
  7. Contract starts
    1 Jul 2025, 00:00 BST
  8. Assessment summaries sent
    11 Aug 2025, 00:00 BST
  9. Standstill ends
    20 Aug 2025, 23:59 BST
  10. Latest notice published388 days ago
    3 Oct 2025, 10:52 BST

Notice history

10 events · 5 releases on Find a Tender · since 11 Mar 2025
  1. Planned procurement notice published
    11 Mar 2025, 09:20 GMT
    UK3
  2. Planned procurement notice published
    12 Mar 2025, 08:57 GMT
    UK3
  3. Deadline moved to 29 Apr 2025, 14:00 BST
    12 Mar 2025, 08:57 GMT
    +7 days · was 22 Apr 2025, 14:00 BST
  4. Tender notice published
    14 Apr 2025, 15:45 BST
    UK4
  5. Status changed to active
    14 Apr 2025, 15:45 BST
  6. Deadline moved to 22 May 2025, 11:00 BST
    14 Apr 2025, 15:45 BST
    +23 days · was 29 Apr 2025, 14:00 BST
  7. Contract award notice published
    11 Aug 2025, 15:34 BST
    UK6
  8. Status changed to complete
    11 Aug 2025, 15:34 BST
  9. Contract signature expected
    29 Aug 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    3 Oct 2025, 10:52 BST
    UK7
Published amendments (1)

Amendment to planned Tender notice release date, award timescales and contact email address for further information.

Routine re-releases (5)
  • 2025-03: 2 releases · 11 Mar 2025, 12 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £200,0001 award exc. VAT
Bids received 52 from SMEs
Contracts signed 1latest 4 Sept 2025
Awarded toValueDateStatus
Menzies LLP1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028Extensions: This contract has the option to extend for 1 year (2 years + 1 year)£200,00011 Aug 2025Awarded

Contracts

  • PS25037 - Appointment of Administrators for Innovate UK Loans · Menzies LLP

    Signed
    4 Sept 2025
    Value
    £200,000
    Period
    4 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028 with extensions
    Status
    active
    Extensions
    This Contract has the option to extend for a further 1 Year

    No agreed KPIs: Not Applicable

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders20—

Contracting authority & participating public bodies

3 public bodies on the notice

UKRI

Procurement agentPublic authority - sub-central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, South West, SN2 1FLContact email

Clients of the procurement agent

  • UKSBSBeneficiary authority
  • UK Shared Business Services LtdProcess contact pointProcuring entityShared Service ProviderGB-PPON: PMPN-7535-GNTG Swindon, South WestContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Menzies LLPAwarded supplierGB-COH: OC336077 4th Floor, 95 Gresham Street, London, London, EC2V 7ABContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender