Official UK procurement notice
Provision of Vehicle Maintenance and Repair Services for Libraries NI Vehicles across NI
Authority: Northern Ireland Library Authority - Libraries NI (Central government)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionLibraries NI invites tenders for a Framework for the Provision of Vehicle Maintenance and
Repair Services for Libraries NI Vehicles across NI in the South and East and North and
West business areas on a call off as required basis.
Libraries NI are not obliged to procure services exclusively from this Framework
Agreement and are free to use their own in-house service if applicable. The Framework
will include a range of makes/models and sizes of vehicles to be maintained and repaired
to meet all statutory vehicle compliance and construction requirements to a quality
assured standard within a reasonable timeframe.
- The authority expects to re-tender this requirement around 31 May 2030, 23:59 BST.
CPV: Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 2 bids on the busiest of 2 lots · 1 suppliers appointed
- Framework period
- 4 yrs from 1 Sept 2026
Who may buy through it
Libraries NI
Published description of the framework
- When a requirement for Vehicle Maintenance or Repair Services arises, Libraries NI will contact the first ranked supplier for the relevant lot to carry out the repairs. If the first ranked supplier confirms that they do not have the capacity to complete the work within the required timelines, the EA will move to the second ranked supplier.
- Should Libraries NI decide that any supplier on the framework does not have the capacity to maintain or repair a vehicle within the agreed timescales, they reserve the right to move to the second ranked supplier or another supplier in any of the other lots to ensure repairs are completed on time. Decisions will be based on the number of vehicles any supplier is already servicing for Libraries NI and any backlog in return of vehicles the supplier is already servicing for Libraries NI.
- Suppliers will be notified in advance of any decision to move to another supplier.
- The Supplier must provide a full breakdown of estimated costs and timescales for the service to the relevant Libraries NI Staff Member or Libraries NI Contract Manager, prior to any work commencing. Libraries NI will confirm if the costs and timescales are acceptable and in line with tendered rates.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £350,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1South and East Business AreasAwardedRenewalceiling above
Currently, 6 of these vehicles are Mobile Libraries operating within the South and East Business Area, in scope of operator licencing and the associated maintenance conditions and requirements.
Areas to be covered in this lot are detailed below:
o Armagh
o Belfast
o Downpatrick
o Holywood
o Lisburn
o Newry
o Portadown
Lot #2North and West Business Areas.Awardedceiling above
Currently, 8 of these vehicles are Mobile Libraries within the North and West Business Area, in scope of operator licencing and the associated maintenance conditions and requirements
Areas to be covered in this lot are detailed below:
o Antrim
o Ballymena
o Ballymoney
o Carrickfergus
o Coleraine
o Dungannon
o Enniskillen
o Londonderry
o Omagh
o Springtown
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 30%
- Cost: 70%
Published award criteria (2)
- Quality
- Cost
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Vehicle Maintenance and Repair Services for Libraries NI…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Libraries NI
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 May 2030
- First published
- 11 Mar 2026, 09:36 GMT
- Last source update
- 20 Aug 2026, 10:43 BST
- Award evaluation window
- Submission end – 27 Jul 2026
- Authority reference
TRN-26-002- FTS notice number
2026/S 000-053303- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0666f2Find a Tender
How it was run
Official notice- Appointment period ends
- 3 Jul 2026, 23:59 BST
- Clarification deadline
- 30 Jun 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Mar 2026 → 1 Sept 2026 · 11 dates- Planning notice published225 days ago11 Mar 2026, 09:36 GMT
- Market engagement196 days ago9 Apr 2026, 23:59 BST
Details of the PME Questionnaire can be found in the CfT for this exercise on eTendersNI- link here etendersni.gov.uk ↗.
Interested participants should complete the questionnaire provided in the CfT documents. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment.
If you have any other questions that you would wish to raise EA are happy to consider these also, such queries should be submitted in section 6 Additional Information of the questionnaire.
- Next notice expected168 days ago7 May 2026, 23:59 BST
- Tender notice published139 days ago5 Jun 2026, 12:44 BST
- Clarification questions by114 days ago30 Jun 2026, 23:59 BST
- Admission / appointment period ends111 days ago · period end, not a bid countdown3 Jul 2026, 23:59 BST
- Award decision expected by87 days ago27 Jul 2026, 23:59 BST
- Assessment summaries sent65 days ago19 Aug 2026, 00:00 BST
- Latest notice published63 days ago20 Aug 2026, 10:43 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
- Standstill ends51 days ago1 Sept 2026, 23:59 BST
Notice history
10 events · 3 releases on Find a Tender · since 11 Mar 2026- Preliminary market engagement notice published11 Mar 2026, 09:36 GMTUK2
- Tender notice published5 Jun 2026, 12:44 BSTUK4
- Published value updated to £700,0005 Jun 2026, 12:44 BSTwas £550,000
- Status changed to active5 Jun 2026, 12:44 BST
- Procurement method changed5 Jun 2026, 12:44 BST
- Deadline published: 3 Jul 2026, 23:59 BST5 Jun 2026, 12:44 BST
- Buyer details updated5 Jun 2026, 12:44 BST
- Contract award notice published20 Aug 2026, 10:43 BSTUK6
- Status changed to complete20 Aug 2026, 10:43 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£350,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South and East Business Areas1 award | |||
| NI Trucks LimitedSME2 Sept 2026 – 1 Sept 2030Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. | ceiling above | 19 Aug 2026standstill to 1 Sept 2026 | Standstill |
| Lot 2 · North and West Business Areas.1 award | |||
| NI Trucks LimitedSME2 Sept 2026 – 1 Sept 2030Options: The right to additional purchases while the contract is valid. The right to additional purchases while the contract is valid. | ceiling above | 19 Aug 2026standstill to 1 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South and East Business Areas | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
| 2 · North and West Business Areas. | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Education AuthorityContracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply
Framework contractors & participating bidders
1 commercial party on the notice- NI Trucks LtdFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender