Official UK procurement notice
Provision of Vehicle Bodywork and Accident Repair Services
Authority: The Education Authority (Central government)
What is being bought4 lots · detail below
Published requirement descriptionThe EA wishes to appoint suppliers to this Framework for the Provision of Vehicle Bodywork and Accident Repair Services for the Northern, Eastern, Southern and Western EA Fleet areas on a call off as required basis. EA is not obliged to procure services exclusively from this Framework Agreement and is free to use their own in-house service if applicable. The Framework will include a range of makes/models and size of vehicle to be repaired after an accident to meet all statutory vehicle compliance and construction requirements to a quality assured standard within a reasonable timeframe. The framework will be split into 4 lots, details of which are provided within document TRN-25-013 Annex 02 Specification of Requirements. For the duration of the Framework the Suppliers appointed to each lot must have the capacity to provide all vehicle bodywork and accident repair to each area, and if required collection and or delivery of vehicles to specified depots.
- The authority expects to re-tender this requirement around 31 May 2030, 23:59 BST.
CPV: Bus repair services · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers
- Framework period
- 4 yrs · up to 5 yrs 9 mo from 1 Aug 2026
- Electronic auction
- yes
Published description of the framework
- When a requirement for bodywork or accident repair arises. The EA will contact the first ranked supplier for the relevant lot to carry out the repairs. If the first ranked supplier confirms that they do not have the capacity to complete the work within the required timelines, the EA will move to the second ranked supplier.
- Should the EA decide that any supplier on the framework does not have the capacity to repair a vehicle within the agreed timescales, they reserve the right to move to the second ranked supplier or another supplier in any of the other lots to ensure repairs are completed on time. Decisions will be based on the number of vehicles any supplier is already repairing for the EA and any backlog in return of vehicles the supplier is already repairing for the EA.
- Suppliers will be notified in advance of any decision to move to another supplier.
- The Supplier must provide a full breakdown of estimated costs and timescales for the repairs to the EA Fleet Manager or EA Fleet Contracts Manager, prior to any repairs commencing. The EA will confirm if the costs and timescales are acceptable and in line with tendered rates.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £382,500: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Northern AreaAwardedRenewalceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.
- Antrim
- Ballymena
- Coleraine
Lot #2Southern AreaAwardedceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.
- Armagh
- Aughnacloy
- Cookstown
- Dungannon
- Newry
Lot #3Western AreaAwardedceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.
- Enniskillen:
- Derry/Londonderry:
- Omagh:
- Strabane:
Lot #4Eastern AreaAwardedceiling above
*Please Note - Below are sample lists of each lots’ business areas, for a more detailed lot location map, please see document TRN-25-013 Attachment 01: Fleet Vehicle Location - Tab ‘Map of EA Vehicle Depot Locations’. Suppliers may be required to collect/deliver vehicles outside of the lot they have been awarded.
- Belfast:
- Dundonald:
- Downpatrick:
- Lisburn:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost: 60%
Published award criteria (2)
- Cost
- Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Vehicle Bodywork and Accident Repair Services” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 May 2030
- First published
- 9 Jan 2026, 16:26 GMT
- Last source update
- 12 Aug 2026, 09:37 BST
- Award evaluation window
- Submission end – 30 Jul 2026
- Authority reference
TRN-25-013- FTS notice number
2026/S 000-053985- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060336Find a Tender
How it was run
Official notice- Appointment period ends
- 6 Jul 2026, 15:00 BST
- Clarification deadline
- 2 Jul 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Jan 2026 → 12 Aug 2026 · 8 dates- Planning notice published290 days ago9 Jan 2026, 16:26 GMT
- Market engagement271 days ago27 Jan 2026, 23:59 GMT
Details of the Pre Market Engagement Questionaire can be found in the CfT documents of Pre- Market Engagement Exercise for Vehicle Bodywork and Accident Repair Services.
Any Interested suppliers should complete the questionnaire and submit by 3pm on Tuesday 27 January 2026.
Please contact us via the etendersNI messaging function should you have any questions, ensuring you have completed the declaration found at the bottom of the questionarie prior to reaching out.
- Tender notice published140 days ago8 Jun 2026, 17:06 BST
- Clarification questions by116 days ago2 Jul 2026, 15:00 BST
- Admission / appointment period ends112 days ago · period end, not a bid countdown6 Jul 2026, 15:00 BST
- Award decision expected by87 days ago30 Jul 2026, 23:59 BST
- Contract starts86 days ago1 Aug 2026, 00:00 BST
- Latest notice published75 days ago12 Aug 2026, 09:37 BST
Notice history
8 events · 3 releases on Find a Tender · since 9 Jan 2026- Preliminary market engagement notice published9 Jan 2026, 16:26 GMTUK2
- Tender notice published8 Jun 2026, 17:06 BSTUK4
- Published value updated to £1,530,0008 Jun 2026, 17:06 BSTwas £1,750,000
- Status changed to active8 Jun 2026, 17:06 BST
- Procurement method changed8 Jun 2026, 17:06 BST
- Deadline published: 6 Jul 2026, 15:00 BST8 Jun 2026, 17:06 BST
- Procurement termination notice published12 Aug 2026, 09:37 BSTUK12
- Status changed to complete12 Aug 2026, 09:37 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 7 Aug 2026 | CancelledThe tender was abandoned due to refinements in the specification and other tender documents. The contract will be re-tendered. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender