Official UK procurement notice
Provision of Transported School Meals 2025
Authority: The Highland Council (Local council)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionThe Highland Council (THC), Aberdeenshire Council (ASC) and Aberdeen City Council (ACC) are inviting tenders for Transportation of School Meals between a school with a kitchen and a school without. The Contract shall be for a 3-year period, with an option to extend by a further period of up to 12 months.
- Recurrence: 3 to 4 years from this notice date
CPV: Taxi services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1The Highland CouncilRenewal
The Highland Council require a Contractor to undertake the Transportation of Meals from a school with a kitchen to schools and nurseries that do not have Kitchen facilities to produce their own meals. The Contractor shall be required to collect the food containers from specified pickup locations and deliver them to the drop off locations by the delivery time.
As this is a collaborative procurement exercise, Tenderers will also be able to tender for Aberdeenshire & Aberdeen City Councils.
Lot #2Aberdeenshire CouncilRenewal
Aberdeenshire Council require a Contractor to undertake the Transportation of Meals from a school with a kitchen to schools and nurseries that do not have Kitchen facilities to produce their own meals. The Contractor shall be required to collect the food containers from specified pickup locations and deliver them to the drop off locations by the delivery time.
As this is a collaborative procurement exercise, Tenderers will also be able to tender for The Highland & Aberdeen City Councils.
Lot #3Aberdeen City CouncilRenewal
Aberdeen City Council require a Contractor to undertake the Transportation of Meals from a school with a kitchen to schools and nurseries that do not have Kitchen facilities to produce their own meals. The Contractor shall be required to collect the food containers from specified pickup locations and deliver them to the drop off locations by the delivery time.
As this is a collaborative procurement exercise, Tenderers will also be able to tender for Aberdeenshire & The Highland Council
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Drivers must have valid Driver's licence
All vehicles must be insured and have valid MOT's
- Economic & financial standing
Credit Check:
The Council will use an independent credit scoring organisation, such as Equifax, to conduct appropriate financial probity checks.
Insurance Requirements:
Employers Liability Insurance (where applicable)
Public Liability Insurance.
Minimum: Credit Check: Tenderers must score a risk rating of low risk in order to be considered for Contract award. If the Credit Report contains a risk rating between moderate risk and very high risk, you will be given an opportunity to provide additional information which will be taken … - Technical & professional ability
Tenderers must submit two examples of providing equivalent or similar services within the last 3 years.
Minimum: two examples of providing equivalent or similar services within the last 3 years.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 to 4 years from this notice date
- First published
- 24 Sept 2025, 11:44 BST
- Last source update
- 24 Sept 2025, 11:44 BST
- Award evaluation window
- 24 Oct 2025 – …
- Authority reference
HC/PFM/TSM/2025- FTS notice number
2025/S 000-059187- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a0e8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30155. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The following Community Benefits are integrated into this Contract: - Environmental Wellbeing and measures - Fair Work Practices Including” Real” Living Wage (including gender pay gap reporting) - Communities, Community groups and Community support projects - Developing the Workforce - Job Creation through the project (Vacancy Sharing) (SC Ref:811060)
How it was run
Official notice- Submission deadline
- 24 Oct 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 120 days from the deadline
- Bids opened
- 24 Oct 2025, 12:00 BST
Timeline
24 Sept 2025 → 24 Oct 2025 · 3 dates- Notice published399 days ago24 Sept 2025, 11:44 BST
- Submission deadline369 days ago24 Oct 2025, 12:00 BST
- Bids opened369 days ago24 Oct 2025, 12:00 BST
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Aberdeen City CouncilContracting authority
- Aberdeenshire CouncilContracting authority
Dispute resolution & review bodies
- Local Sherriff courtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.