Official UK procurement notice
Provision of Taxi and Private Hire Passenger Transport Service (East Lothian Council)
Authority: East Lothian Council (Local council)
What is being bought8 lots · detail below
Published requirement descriptionEast Lothian Council wishes to establish a Framework with multiple operators to provide Taxi Transport Services for the conveyance of adult services and may include but not limited to the following requirements:
-Transportation of children including contact (ad hoc)
-Transportation of school meals
-Transportation of ELC staff and counsellors (ad hoc)
-Buses and mini-bus hire for school outings (ad hoc)
Contracts operated through this Framework can generally be undertaken by taxis, private cars and minibuses (including vehicles above 22 passenger seats). There is a requirement for some vehicles to be capable of carrying passenger in wheelchairs (Wheelchair Accessible Vehicles (WAV)).
CPV: Hire of passenger cars with driver · Taxi services
How this framework works
From the published notice- Bids received
- 6 bids on the busiest of 8 lots · 9 suppliers appointed
Lots and requirements (8)Procurement structure
8 lots · no lot values published · same evaluation weights on every lotLot #1Saloon ( 4 Seats)CancelledRenewal
Vehicle required: Saloon (4 seats)
Lot #2MPV ( 5 to 8 Seats)CancelledRenewal
Vehicle required: MVP ( 5 to 8 Seats)
Lot #3MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seatsCancelledRenewal
Vehicle required: MVP- Wheelchair Access Vehicle (WAV) 5 to 8 Seats.
Lot #4Minibus (9 to 16 seats)CancelledRenewal
Vehicle required: Minibus (9 to 16 seats).
Lot #5Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats.CancelledRenewal
Vehicle required: Minibus-Wheelchair Access Vehicle (WAV) 9 to 16 seats.
Lot #6Large Minibus (17 to 22 seats)CancelledRenewal
Vehicle required: Large Minibus (17 to 22 seats).
Lot #7Vehicles above 22 seatsCancelledRenewal
Vehicle required: Vehicles above 22 seats.
Lot #8School mealsCancelledRenewal
Vehicle required: Taxi for the delivery of school meals.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 10
- Price: 90
- Suitability
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4A.2.2 and 4C.9 of the SPD, which ask about licences and vehicles. Please provide answers to these in the separate Vehicle Details Form document
- Economic & financial standing
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4B.5.1 and 4B.5.2 of the SPD, which asks about insurances. It is a requirement that bidders hold or can commit to obtain prior to the commencement of the Framework, the minimum levels of insurance.
Minimum: *Employer's Liability Insurance (if required) = minimum of 10 million GBP; *Public Liability Insurance = minimum of 5 million GBP; *Appropriate motor vehicle/fleet insurance is also required. - Technical & professional ability
Relevant selection criteria are included in the SPD document. Of particular note is question 4C.7 of the SPD, which requires bidders to submit a Climate Change Plan. This should be answered in the separate 4C.7- Sustainability document.
Minimum: Pass/Fail
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Taxi and Private Hire Passenger Transport Service (East…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 May 2024, 10:07 BST
- Last source update
- 5 Aug 2024, 16:26 BST
- Award evaluation window
- 11 Jul 2024 – …
- Authority reference
ELC-24-0304- FTS notice number
2024/S 000-024564- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0459acFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See applicable Conditions of Contract.
Publisher note: Please note that the value for all the Lots will be subject to the demand of the services. There isn't any specific volume of work guaranteed. (SC Ref:774351)
How it was run
Official notice- Appointment period ends
- 11 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Jul 2024, 12:00 BST
Timeline
10 Jun 2024 → 5 Aug 2024 · 4 dates- Next notice expected10 Jun 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown11 Jul 2024, 12:00 BST
- Bids opened11 Jul 2024, 12:00 BST
- Notice published5 Aug 2024, 16:26 BST
Notice history
4 events · 3 releases on Find a Tender · since 11 Jun 2024- Status changed to active11 Jun 2024, 14:34 BST
- Procurement method changed11 Jun 2024, 14:34 BST
- Deadline published: 11 Jul 2024, 12:00 BST11 Jun 2024, 14:34 BST
- Status changed to complete5 Aug 2024, 16:26 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 8 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Saloon ( 4 Seats)
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
MPV ( 5 to 8 Seats)
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seats
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
Minibus (9 to 16 seats)
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats.
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
Large Minibus (17 to 22 seats)
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
Vehicles above 22 seats
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
School meals
- Signed
- 1 Aug 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Saloon ( 4 Seats) | 6bids · 6 electronic | 6 | — | — |
| 2 · MPV ( 5 to 8 Seats) | 6bids · 6 electronic | 6 | — | — |
| 3 · MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seats | 4bids · 4 electronic | 4 | — | — |
| 4 · Minibus (9 to 16 seats) | 3bids · 3 electronic | 3 | — | — |
| 5 · Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats. | 2bids · 2 electronic | 2 | — | — |
| 6 · Large Minibus (17 to 22 seats) | 3bids · 0 electronic | 3 | — | — |
| 7 · Vehicles above 22 seats | 3bids · 0 electronic | 3 | — | — |
| 8 · School meals | 2bids · 0 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- 24 Seven Taxis (East Lothian) LtdFramework contractor
- Alba TaxisFramework contractor
- Eve Coaches LtdFramework contractor
- GR TaxisFramework contractor
- Johnnys Cabs LtdFramework contractor
- Jtscars ltdFramework contractor
- Prentice Coaches LtdFramework contractor
- William BlackFramework contractor
- ac's taxisFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.