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Published 16 Jun 2025, 17:36 BST

Official UK procurement notice

Provision of Staff Inter-Site Transport Services for imperial College Healthcare NHS Trust

Official notice

Authority: Imperial College Healthcare NHS Trust (Central government)

ServicesCompetitive flexible procedureAbove threshold
Sectors: Transport & Passenger Services (60) Delivery: UK
Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT
Submissions closed 16 Jul 2025
Contract term 3 yrsends 28 Feb 2029 · up to 28 Feb 2031 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

North West London Procurement Service (‘NWLPS’) is issuing this Invitation to Tender (‘ITT’) on behalf of Imperial College Healthcare NHS Trust, in connection with the competitive procurement for the provision of Staff Inter Site Transport Services.

  • The authority expects to re-tender this requirement around 30 Oct 2025, 23:59 GMT.
  • How the procedure runs: Competitive Flexible Procedure with ISFT/BAFO round and no separate Participation Stage.
  • No preliminary market engagement: Not required

CPV: Hire of passenger transport vehicles with driver

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£1,200,000
Contract period: 1 Mar 2026 – 28 Feb 2029 (3 yrs) · up to 28 Feb 2031 with extensionsValue: £1,200,000 exc. VAT · £1,440,000 inc. VAT
Delivery: UK
Extensions: Possible Extension · Up to 24 months extension period
60170000 Hire of passenger transport vehicles with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical And Social Value: 60%
  • Price: 40%
Published award criteria (2)
  • Technical And Social Value
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 30 Oct 2025
First published
16 Jun 2025, 17:36 BST
Last source update
16 Jun 2025, 17:36 BST
Award evaluation window
Submission end – 11 Nov 2025
FTS notice number
2025/S 000-032758
Latest notice
Tender notice (UK4)
Classification (CPV)
Hire of passenger transport vehicles with driver
Delivery area
UK
Official registry OCID
ocds-h6vhtk-054dca Find a Tender
How it runs

Competitive Flexible Procedure with ISFT/BAFO round and no separate Participation Stage.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
16 Jul 2025, 12:00 BST
Clarification deadline
3 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

16 Jun 2025 → 1 Mar 2026 · 5 dates
  1. Tender notice published
    16 Jun 2025, 17:36 BST
  2. Clarification questions by
    3 Jul 2025, 17:00 BST
  3. Submission deadline
    16 Jul 2025, 12:00 BST
  4. Award decision expected by347 days ago
    11 Nov 2025, 23:59 GMT
  5. Contract starts238 days ago
    1 Mar 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    16 Jun 2025, 17:36 BST
    UK4

Contracting authority & participating public bodies

Imperial College Healthcare NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PYMN-2374-JNRY St Mary's Hospital, Praed Street, London, London, W2 1NYContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender